Free 3853 1 Form in PDF

Instructions on Writing 3853 1

When filling out the DA Form 3853-1, an Innage Gage Sheet, careful attention should be paid to accurately record the measurements and calculations involved in monitoring fuel stock levels. This form allows for the systematic documentation of fuel inventory, crucial for maintaining accurate records in military operations. Here's how to complete the form step by step:

1. Unit Location: Enter the specific location of the unit handling the fuel.
2. Tank No.: Input the identification number of the tank being measured.
3. Date/Time: Record the date and time of the measurement in the appropriate fields.
4. API Gravity: Enter the API gravity of the product. This may require a previous measurement or calculation.
5. Opening/Closing Inventory: Specify whether the measurements are for the opening or closing inventory.
6. Nominal Tank Capacity: Input the tank's capacity as per design specifications.
7. Product and Grade: Identify the type and grade of the product being measured.
8. Line No.: Enter the line number, correlating to the specific measurement or operation step.
9. Procedure: Carefully perform the measuring procedures as outlined:
   1. Tape reading (innage): Measure the liquid level with an innage tape and bob and record the measurement.
   2. Bob reading (bottom sediment and water): Measure the bottom sediment and water level and enter this value.
   3. Net volume of product, uncorrected for temperature (Line 1 minus line 2): Calculate the net volume by subtracting line 2 from line 1.
   4. Average temperature: Record the average product temperature.
   5. Multiplier: Input the multiplier value appropriate for the average temperature.
   6. Net quantity of product at 60° F (U.S. Gallons) (Line 3 multiplied by line 5): Calculate the corrected volume of product at the standard temperature of 60° F.
10. Remarks: Include any relevant remarks, such as sample numbers or observations not covered elsewhere on the form.
11. Name and Grade of Operations Officer/Gager: Print the names and grades of the responsible operations officer and the gager.
12. Signature of Operations Officer/Gager: Both the operations officer and the gager should sign the form, validating the data entered.

Once the form is completed, it should be reviewed for accuracy and then filed with the unit's records. Proper documentation ensures reliable tracking of fuel supplies, an essential component of operational logistics and management. Completing the DA Form 3853-1 accurately is vital for maintaining the integrity of fuel inventories across military operations.

What is the DA Form 3853-1 used for?

The DA Form 3853-1, known as the Innage Gage Sheet (Using Innage Tape and Bob), is primarily used in military logistics and fuel management operations. Its purpose is to accurately record the measurement of liquid volume in a storage tank at a given time. The form facilitates the tracking of the amount of fuel or other liquid products, their grade, and the temperature-adjusted volume in U.S. Gallons. It is an essential tool for maintaining accurate inventory records and ensuring operational efficiency within the United States Army.

How do you calculate the net volume of product on the DA 3853-1?

To calculate the net volume of the product as indicated on the DA 3853-1 form, you subtract the bob reading (the measurement of bottom sediment and water) from the tape reading (innage). This calculation provides the uncorrected net volume of the product in the tank. It's important to accurately perform this calculation to determine the actual volume of usable product, excluding the volume occupied by sediment or water at the bottom of the tank.

What does API Gravity refer to on the form?

API Gravity, mentioned on the DA 3853-1, refers to a measure of how heavy or light a petroleum liquid is compared to water. If the API Gravity is greater than 10, it means that the petroleum liquid is lighter and floats on water; if less than 10, it is heavier and sinks. This measurement is crucial for categorizing the product and assessing its quality. The API Gravity helps in understanding the density of the product, which is essential for calculating the correct volumes and for the overall management of the inventory.

Why is the average temperature recorded on the DA 3853-1?

The average temperature is recorded on the DA 3853-1 form because the volume of liquids changes with temperature. A higher temperature can expand the volume, while a lower temperature can shrink it. Recording the average temperature allows for the adjustment of the product's volume to a standard condition (60°F in the U.S), ensuring consistency and accuracy in inventory records and comparisons over time.

What does the multiplier field signify on the form?

The multiplier field on the DA 3853-1 form represents the factor used to adjust the net volume of the product to account for temperature variations. This factor is derived from standard petroleum measurement tables based on the product's API Gravity and the average temperature. The net volume of the product, uncorrected for temperature, is multiplied by this factor to obtain the net quantity of the product at 60°F, allowing for a standardized measurement of the inventory.

Can the DA 3853-1 form be used for any liquid product?

While the DA 3853-1 form is primarily designed for use within military fuel management and logistics to measure petroleum products, it can technically be applied to any liquid storage measurement that requires accurate volume tracking, including water or chemical solutions. However, its fields and terminology are specifically tailored for petroleum products, and users must ensure that the measurement principles applied are suitable for the specific type of liquid product being tracked.

What is the importance of accurately completing the Remarks section on the DA 3853-1?

Accurately completing the Remarks section on the DA 3853-1 form is crucial. This section provides space for additional relevant information that can affect the interpretation of the measurements, such as the presence of anomalies, issues encountered during the measurement process, or specific conditions at the time of recording. Including samples numbers or other observations can greatly assist in the future analysis, validation of the data, and in decision-making processes related to inventory management.

Who should sign the DA 3853-1 form and why?

The DA 3853-1 form should be signed by both the Operations Officer and the Gager. These signatures are mandatory to ensure the authenticity and accuracy of the recorded information. The Operations Officer is responsible for overseeing the operation and ensuring procedural compliance, while the Gager is the individual who performed the actual measurement. Their signatures confirm that the procedures have been correctly followed and that the data entered on the form is accurate and reliable.

How is the DA 3853-1 form different from other inventory management tools?

The DA 3853-1 form is specifically designed to accommodate the intricacies of measuring and recording liquid volumes in storage tanks using innage tapes and bobs, with adjustments for temperature and the presence of bottom sediment and water. Unlike generic inventory management tools, which may not account for these specific conditions, the DA 3853-1 provides a standardized method for the accurate determination of usable liquid product volumes, essential for effective fuel management and operational logistics within the military context.

Is training required to accurately complete the DA 3853-1 form?

Yes, proper training is recommended for individuals responsible for completing the DA 3853-1 form. Understanding how to effectively utilize innage tapes and bobs, accurately interpret API Gravity, make temperature adjustments, and calculate the volumetric equivalent requires specific knowledge and skills. Training ensures that measurements are conducted properly, and the information recorded is both accurate and reliable, thereby preserving the integrity of inventory management operations.

When filling out the DA Form 3853-1, a common mistake is inaccurately recording the tape and bob readings. Users often confuse these measurements, leading to incorrect assessments of bottom sediment and water (BS&W) quantities, which are crucial for accurately calculating the net volume of product. Without precise innage (tape reading) and bob (bottom sediment and water) inputs, the calculated volumes can be significantly off, compromising inventory management and operational planning.

Another frequent error occurs with the documentation of the product's average temperature. This figure is vital for adjusting the volume to its equivalent at 60° F, as variations in temperature can lead to significant discrepancies in volume measurements. Individuals often overlook this step or incorrectly measure the temperature, which impairs the accuracy of the volume adjustments needed for standard temperature conditions.

Incorrectly recording the API gravity is also a notable mistake. The API gravity directly influences the multiplier used to adjust the net volume of the product to its equivalent at 60° F. An incorrect entry not only affects the calculation accuracy but also the final inventory assessment. This error can lead to mismanagement of resources and has financial implications.

Failure to provide a complete and clear set of remarks, including the sample number, is another issue that frequently arises. This section is designed for additional notes that could affect the understanding of the tank's contents and any anomalies noted during measurement. Missing or unclear remarks may result in oversight of important details that could impact data interpretation and subsequent decisions.

Often, the names and grades of the operations officer and the gager are either not provided or inaccurately recorded. This information is essential for accountability and verification purposes. Any discrepancies or omissions in these fields can lead to difficulties in tracing back the records or in cases where clarification or verification of the data is necessary.

Lastly, the omission of signatures from the operations officer and gager is a critical mistake. The signatures serve as a confirmation and validation of the recorded measurements and observations. Without these endorsements, the form lacks the necessary authorization, potentially rendering the data invalid and unusable for official purposes. Ensuring that these signatures are duly provided is crucial for the form's acceptance as an official document.

When managing inventory, especially in the context of fuel storage and management, the DA Form 3853-1, Innage Gage Sheet (using Innage Tape and Bob), is a critical document for recording measurements related to tank inventory. However, to maintain a comprehensive understanding and compliance within operational protocols, several other forms and documents are typically utilized alongside the DA Form 3853-1. These additional documents ensure accuracy, safety, and regulatory compliance in the handling and storage of fuels and other products.

• DA Form 3643: Daily Issues of Petroleum Products - This form is used to record the daily issuance of petroleum products from storage, providing a detailed account of the quantity, type, and destination of each product issued. It complements the DA Form 3853-1 by tracking the outflow of inventory.
• DA Form 4702-R: Petroleum Products Inventory Record - This continuous inventory record tracks the receipt, transfer, and issuance of petroleum products, offering a cumulative overview of inventory status. It supports the DA Form 3853-1 by maintaining a broader view of inventory levels over time.
• DA Form 5434: Fuel Sample Custody Document - This form is crucial for tracking the collection, handling, and analysis of fuel samples. It ensures that sample integrity is maintained for quality assurance purposes, complementing the DA Form 3853-1 by validating the product's grade and quality.
• DD Form 1898: Fuel Sale Slip - Utilized at service stations within military installations, this form records the sale and issuance of fuel to authorized personnel and vehicles. It interacts with the DA Form 3853-1 by documenting the depletion of inventories due to sales.
• DD Form 1348-1A: Issue Release/Receipt Document - This form serves as a receipt for materials issued from stock, including petroleum products. It facilitates the accurate tracking of inventory movements and is essential for reconciliation with the DA Form 3853-1 inventory records.

Together, these forms create a robust framework for managing petroleum product inventories, ensuring that every aspect of the process, from storage and sampling to issuance and sales, is meticulously documented. This suite of documents supports operational efficiency, regulatory compliance, and the effective management of resources within military and related organizational structures.

The DA Form 1348-6, which serves as a DoD Single Line Item Requisition System Document, shares certain similarities with the DA Form 3853-1. Both forms are utilized within the Department of Defense (DoD) to streamline and record specific processes. The DA Form 1348-6 is primarily used for requesting items, recording details such as the item's description, quantity, and priority. Like the 3853-1, it focuses on precise data entry to ensure accurate tracking and fulfillment of materials needed, highlighting the importance of detail and accuracy in logistical documentation within military operations.

The NAVSUP Form 306, or the Fuel Oil Quality and Quantity Delivery Document, bears resemblance to the DA Form 3853-1 in its purpose to accurately document the specifics of fuel handling. Similar to the DA Form 3853-1's focus on recording measurements and product details related to tank inventory, the NAVSUP Form 306 meticulously notes the delivery details, including quantity, quality, and condition of fuel oil upon receipt. Both forms are crucial in the management and accountability of fuel supplies, serving as official records that aid in operational continuity and logistics efficiency.

Another related document is the DD Form 250, the Material Inspection and Receiving Report, which, like the DA Form 3853-1, is used for meticulous record-keeping related to material handling and inventory. The DD Form 250 is used to document the inspection, delivery, and receipt of supplies and equipment, incorporating detailed information such as item numbers, quantities, and conditions. This parallels the DA Form 3853-1's purpose of detailed documentation for the management of liquid inventory, showcasing the broader theme of detailed accountability across varying types of military supplies and materials.

The SF 364, Report of Discrepancy (ROD), similarly aligns with the DA Form 3853-1 in terms of its fundamental role in quality control and accurate record-keeping. While the SF 364 is utilized to report discrepancies or deficiencies in shipments or deliveries, it emphasizes the exactness and detail needed in reporting, akin to the DA Form 3853-1's detailed procedural documentation for innage tape and bob measurements. Both forms serve critical roles in ensuring that any rectifications needed are clearly documented and actionable, underscoring the importance of precision in operational success.

Last but not least, the DD Form 1149, Requisition and Invoice/Shipping Document, shares parallels with the DA Form 3853-1 in its logistical importance and use in documenting and tracking. The DD Form 1149 is multifunctional, serving not just as a requisition form but also as a means to invoice and document shipping details, similar to how the DA Form 3853-1 is used to detail and track inventory specifics of tank contents. Both documents contribute to the broader logistics and supply chain mechanisms, ensuring that movements, transactions, and inventories are accurately recorded and managed within military operations.

When filling out the 3853 1 form, also known as the Innage Gage Sheet (using innage tape and bob), there are specific guidelines that should be adhered to for accurate and compliant documentation. This form is crucial for recording the volume of a product in a tank, factoring in variables like temperature and sediment levels. It serves a vital role in inventory management and regulatory compliance within various industries.

What You Should Do

1. Ensure all information is accurate and complete: Double-check each entry, especially measurements and calculations, to ensure they accurately reflect the tank's contents.
2. Use clear and legible handwriting: Since the form may be reviewed by multiple individuals, clear handwriting is essential to avoid misunderstandings or data errors.
3. Verify the API gravity, temperature, and product grade: These elements are vital for precise calculations, directly impacting the volumetric equivalent recorded.
4. Include any relevant remarks: Details such as sample numbers or unusual observations about the product or tank condition are crucial for a comprehensive understanding of the tank's status at the time of measurement.

What You Shouldn't Do

• Leave sections incomplete: Failing to fill out any part of the form can result in inaccurate inventory records and potential regulatory issues.
• Guess measurements or calculations: Only record data that has been precisely measured or calculated. Estimations can lead to significant discrepancies in inventory management and compliance.
• Ignore the procedure for temperature corrections: Temperature significantly impacts volume measurements. Skipping the adjustment for temperature can skew the net quantity reported.
• Overlook the signature requirements: The names and grades of the operations officer and gager, along with their signatures, are mandatory for validation. Omitting these can invalidate the entire document.

There are several misconceptions surrounding the DA Form 3853-1, also known as the Innage Gage Sheet. Understanding the form and its functions can clarify its use and importance.

• Misconception 1: It's only for military use. Despite being a Department of Army form, DA Form 3853-1 is used in various settings beyond the military, especially in industries that manage large quantities of liquid products.

• Misconception 2: It's complicated to use. The form may seem complex at first glance, but with proper training and practice, it's straightforward. It uses a step-by-step procedure to ensure accurate measurements.

• Misconception 3: It's only for measuring oil products. While commonly used for oil and fuel, this form can be used for any liquid where volume changes with temperature, requiring accurate inventory measures.

• Misconception 4: Digital tools have made it obsolete. Although digital tools offer new ways to measure liquid volumes, the DA Form 3853-1 remains relevant for scenarios requiring manual verification or where digital tools are not practical.

• Misconception 5: It only measures the volume of the product. Beyond volume, the form calculates the net quantity of product at a standard temperature (60° F), accounting for temperature variations on volume.

• Misconception 6: Any staff member can complete it. Though it’s designed for straightforward use, accurate completion requires specific training in measuring techniques and understanding of the form’s sections to ensure precise inventory records.

• Misconception 7: Temperature corrections aren't important. The form includes a section for temperature corrections, which is crucial. Temperature significantly affects liquid volume, and overlooking this step can lead to inaccurate inventory data.

• Misconception 8: It’s only a physical document. While traditionally completed on paper, electronic versions of the form are available and can be used in many systems, combining the reliability of manual methods with the efficiency of digital recordkeeping.

• Misconception 9: There's no need to save completed forms. Keeping records of completed DA Form 3853-1 is essential for auditing, inventory reconciliation, and historical data analysis. They serve as a physical record of the measurements taken at a specific time and location.

Understanding these misconceptions can help in the effective and accurate use of the DA Form 3853-1, ensuring that inventory levels are correctly documented, which is vital for operations that involve storage and use of liquid products.

Filling out and using the DA Form 3853-1, known as the Innage Gage Sheet, is critical for accurate inventory management and reporting within various United States military operations. To ensure completeness and correctness, here are nine key takeaways:

• Understand the purpose: This form is primarily used to measure the quantity of a product (typically fuel or oil) in a storage tank at a specific time using an innage tape and bob.
• Know the governing regulations: For the correct use of this document, refer to FM 10-67-1, where you'll find the standards and procedures set by the Training and Doctrine Command (TRADOC).
• Fill in identifying information accurately: Ensuring the unit location, tank number, and date/time are correctly noted is vital for tracking and historical data purposes.
• API Gravity recording is crucial: The API Gravity section helps in understanding the density of the product compared to water, which is necessary for accurate volume calculations.
• Measurements must be precise: The process involves taking tape and bob readings for the innage and bottom sediment and water (BS&W) to determine the net product volume in the tank.
• Temperature adjustments: Recording the average temperature and using the provided multiplier are essential steps to calculate the net quantity of the product at 60° F, ensuring standardization across measurements.
• Documentation is key: Any additional remarks, sample numbers, or observations should be included in the remarks section to provide a comprehensive view of the tank's status at the time of measurement.
• Verification by authorities: The form requires the printed names and grades of the operations officer and the gager, plus their signatures, to authenticate the recorded information.
• Stay compliant: Properly completing and using the DA Form 3853-1 is not only imperative for operational efficiency but also for compliance with military regulations and standards.

Following these guidelines will assist in accurately assessing and reporting the quantity of liquid products in storage tanks, which is crucial for inventory management, planning, and logistical operations within the armed forces.