The ACD-31015 form is a New Mexico Business Tax Registration Application and Update Form essential for businesses to legally operate within New Mexico. Managed by the Taxation and Revenue Department, it serves as both an application for new registrations and an update mechanism for existing records. To simplify the registration or update process for your business, follow the guidance below and click the button to complete the form.
At the heart of starting or updating a business in New Mexico lies the ACD-31015 form, a crucial document issued by the New Mexico Taxation and Revenue Department. This Business Tax Registration Application and Update Form serves a dual purpose: registering a new business for tax purposes or updating an existing business's registration details. As of its latest revision on April 23, 2020, the form requires applicants to provide comprehensive details, including but not limited to business name, registration type (new or update), DBA ("doing business as"), taxpayer identification numbers (FEIN, SSN, or ITIN), contact information, and type of ownership. Different sections cover a wide array of information such as business activity descriptions, accounting methods, the presence of physical locations within New Mexico, and specifics regarding the sale of goods or services in various categories, including liquor, tobacco, and oil and gas among others. Additionally, it outlines the responsibilities for businesses regarding workers' compensation insurance and various tax programs depending on the nature and frequency of their taxable activities. Completing and submitting this form is the first step towards compliance with New Mexico's taxation and regulatory requirements, setting the foundation for a business's operations within the state. This document does not just serve as a mere formality but plays an integral role in the structured and legal functioning of businesses, ensuring they are correctly registered for tax purposes and contributing to the state's economy.
ACD-31015 Rev. 04/23/2020
New Mexico Taxation and Revenue Department
BUSINESS TAX REGISTRATION
Application and Update Form (Page 1)
NM TRD ID: 0
-
- 00-
Date Issued:
Section I: Complete all applicable fields, see instructions on page 4 and 5
Please print legibly or type the information on this application.
1.
BUSINESS NAME
2.
Please Check One:
New Registration
Registration Update
3.
DBA
4.
FEIN, SSN, or ITIN
5.
Telephone Number- Business
6.
Cell, Fax, Or Other Phone Number
(
)
7.
Business E-mail Address
7a. Alternate E-mail Address
8. Type Of Ownership: (check one)
Bail Bonds
Corporation
Government
Indian Tribe
Estate Individual
General Partnership Limited Partnership
Limited Liability Company (LLC)
Non Profit Organization Exempt 501 (c)
Risk Retention Group (RRG)
S Corporation
Trust
9. Mailing Address
10. Physical Address
City
State
Zip Code
County
11. Date business activity started or is anticipated to start
12a. Change the business status to: (Check One)
in New Mexico:
Active
Closed
Month
Day
Year
Effective Date (MM/DD/CCYY):
12b. Change the business registration status for:
13. Select CRS Filing Status:
(Check All That Apply)
Monthly
Quarterly
CRS
Corporate Income Tax
Seasonal*
Semiannual
Weight Distance Tax
Workers’ Compensation
Special Event*
Temporary
14a. Will the business have 3 or more employees in New
*If Seasonal/Special Event, indicate month(s) in which you
Mexico?
Yes
No
will file (MM/DD/CCYY):
14b. Is the business a construction contractor?
14c. Will the business be required to obtain Workers’ Compensation Insurance within 12 months?
Effective Start Date:
15.List Owners, Partners, Corporate Officers, Association Members, Shareholders, Managers, Officers, General
Partners, and Proprietors.(Attach separate sheet if necessary)
SSN (Required)
Name
Title
Address
E-Mail Address
Application and Update Form (Page 2)
16.Method of accounting
Cash
Accrual
17. Please check all that apply:
Yes No
a. Does the business have a physical presence in New Mexico?
b. Is the business a marketplace provider?
c. Is the business a marketplace seller?
18.Give a brief description of nature of business:
19.I declare that the information reported on this form and any attached supplement(s) are true and correct:
Print Name
Signature
Date
SECTION II: Complete this section if you answered question 13 as a monthly, quarterly, or semi-annual filer.
20. Liquor License Type/Number
21. Secretary of State Business ID
22. Contractor’s License Number
Number
Add
Delete
Change
Special Tax Programs:
23. Will business sell Gasoline? Note: Bond may be required.
If yes, is business:
Distributor
Indian Tribal
Retailer
Wholesaler
24. Will business sell Special Fuels? Note: Bond may be required.
Supplier
25. Will business sell Cigarettes?
Rack Operator
If yes, is business: Distributor
26. Will business sell Tobacco Products?
Manufacturer
27.Will business be a Water Producer? If yes, Type of Water System:
28.Will business be involved in Gaming Activities?
Bingo and Raffle
Gaming Operator
29.
Will business sell Liquor?
If yes, if business:
Direct Shipper
30.
Will business sell Prepaid Wireless Communication, Landline, or Wireless Services?
If yes, E-911 registration is required.
Oil and Gas:
31.Will business engage in Serving Natural Resources?
32.Will business engage in Processing Natural Resources?
33.Will business be a Natural Gas Processor?
34.Will business be an Oil and Gas Taxes Filer?
35.Will business be a Master Operator (Equipment tax)?
Application and Update Form (Page 3)
36.If applicable, provide former owner’s:
NM TRD ID No.:
Business Name:
37.Are you operating any other business(es) in New Mexico? Yes
If yes, provide: NM TRD ID No.
38.Primary type of business in NM (Check all that apply)
Add Delete
Accommodation, Food
Services, and Drinking
Places
Administrative and Sup- port Services
39.
Is the business a Government Entity?
40.
Is the business a Government Hospital?
41.
Is the business a Non-Profit Hospital?
42.
Is the business a Retail Food Store?
43.
Is the business a Health Care Practitioner who will deduct receipts under
Section 7-9-93 NMSA 1978?
If yes, please briefly explain the type of health care services provided.
Effective date (MM/DD/CCYY):
Explain where the payments that will be deducted are coming from:
44. Health Care Quality Surcharge: SEE INSTRUCTIONS
Is this business a health care facility?
If yes, provide:
New Mexico Department of Health License Number
List the following:
DBA:
Administrator Name:
Administrator Phone Number:
Administrator Email Address:
45.Insurance Premium Tax:
Is this business licensed through the Office of the Superintendent of
Insurance?
National Association of Insurance Commissions (NAIC) Number:
Check all that apply:
Life and Health
Property
Casualty
Vehicle
Surplus Lines?
If yes, provide National Producer Number (NPN)
Agriculture, Forestry, Fishing and Hunting
Arts, Entertainment and Recreation Management
Construction
Educational Services
Extraction of Natural Resources
Finance and Insurance
Health Care and
Social Assistance
Information
Manufacturing
Oil and Gas Extraction and Processing
Professional, Scientific
and Technical Services
Real Estate and Leasing of Real Property
Rental and Leasing
of Tangible Personal
Retail Trade
Transportation and Warehousing
Utilities
Wholesale Trade
Other Services
Agency
Agent
Broker
Instructions (Page 4)
Who is required to submit ACD-31015:
This Business Tax Registration Application & Update Form is for the following tax programs: Cigarette, Compensating, E911 Service, Gaming Taxes, Gasoline, Gross Receipts, Special Fuels, Tobacco Products, Withholding, Workers Compensation Fee, Master of Operations, Natural Gas, Resources, Severance, Special Fuels, Tobacco Products, Telecommunications Relay Service, and Water Producer. Registration is required by New Mexico Statute, Section 7-1-12 NMSA 1978. Supplemental information and general instructions on reporting will be provided to you.
Should you need assistance completing this application, please contact the Department:
Phone:1-866-285-2996
E-mail: Business.Reg@state.nm.us
Once the completed forms and attachments have been reviewed and processed a registration certificate will be
mailed to the address provided.
New Applications:
Please complete the form in full. Provide completed pag- es 1 through 3 to the: NM Taxation and Revenue Depart- ment, Attn: Compliance Registration Unit, PO Box 8485,
Albuquerque, NM 87198 . All attachments must contain the business name. Mark questions which do not apply with n/a
(not applicable).
3.If entity operates under a different name than the busi- ness name, list the name the business is “doing busi- ness as” (DBA).
4.Enter Federal ID Number (FEIN), Social Security Num- ber (SSN), or Individual Taxpayer Identification Number
(ITIN).
5.Enter the business telephone number.
6.Enter a cell phone contact number for the business.
7.Enter business e-mail address.
8.Check the type of ownership for the business you are registering (choose only one). If the entity type has
changed, the ID must be closed and a new registration must be completed for the new entity type. If non-profit, please include letter of determination from the IRS.
9.Enter the address at which the business will receive mail from the Department (registration certificate, CRS
Filer’s Kits, etc.).
10.Specify the physical location address of the business. (Not a PO Box). If you have multiple locations, please attach an additional sheet.
11.Enter the date you initially derived receipts from per- forming services, selling property in New Mexico or leasing property employed in New Mexico; or the date you anticipate deriving such receipts; or the period in which the taxable event occurs. Enter month, day and year.
12.a) Enter the date business will close if you check TEM-
PORARY or SPECIAL EVENT on filing status in box 13.
If closing a business, request a Letter of Good Standing or a Certificate of No Tax Due.
Apply for a Business Tax ID Online:
You can apply for a Combined Reporting System (CRS)
number online using the Departments website,Taxpayer Access Point (TAP) https://tap.state.nm.us. From the TAP homepage, under Businesses select Apply for a CRS ID.
Follow the steps to complete the business registration.
Updating Business Registration:
If this is an update to an existing registration, answer ques- tions 1 through 4 and then any additional fields where
changes are being made.
Line Instructions:
SECTION I
1.Enter business name of the entity. If business name is an individual’s name, enter first name, middle initial, and last name.
2.Please mark the appropriate box indicating if this is a new registration or an update to an existing registra- tion. NOTE: If updating existing registration provide the NM TRD ID and Date Issued at the top of page 1 in the space provided.
b) Specify the tax program the business status refers to in 12a.
13.Filing status: Please select the appropriate filing sta- tus for reporting, submitting and paying the business’s
combined gross receipts, compensating and withhold- ing taxes.
a) Monthly - due by the 25th of the following month
if combined taxes due average more than $200 per month, or if you wish to file monthly regardless of the
amount due.
b)Quarterly – due by the 25th of the month following the end of the quarter if combined taxes due for the quarter are less than $600 or an average of less than $200 per month in the quarter. Quarters are January - March; April - June; July - September; October - December.
c)Semiannually – due by the 25th of the month follow- ing the end of the 6-month period if combined taxes due are less than $1,200 for the semiannual period or an average less than $200 per month for the 6-month period. Semiannual periods are January - June; July – December.
d)Seasonal – indicate month(s) for which you will be filing.
Instructions (Page 5)
e)Temporary – enter close date on # 12. The month in which the business files must be a period in which the registration is active.
f)Special event – enter close date on # 12. The month in which the business files must be a period in which the registration is active.
14.a) Indicate whether or not you will have 3 or more em- ployees in New Mexico.
b)Indicate whether the business is a construction con- tractor.
c)Indicate whether or not you will be required to pay the Workers’ Compensation fee to New Mexico. Every
employer who is covered by the Workers’ Compensa- tion Act, whether by requirement or election must file and pay the assessment fee and file form RPD-41054
Workers’ Compensation Fee Form (WC-1). For more
information contact the Workers’ Compensation Ad- ministration at (505) 841-6000 or https://workerscomp.
nm.gov.
15.Required: Enter the Social Security Number (SSN) or
Individual Tax Identification Number (ITIN) for individu-
als; Name and Title, Address, Phone #, and E-mail ad- dress for all Owners, Partners, Corporate Officers, As- sociation Members, Shareholders, Managers, Officers,
General Partners, and Proprietors. This information is required. Attached additional pages if necessary.
16.Check the method of accounting used by the business.
a)Cash - report all cash and other consideration re- ceived but exclude any sales on account (charge sales) until payment is received.
b)Accrual - report all sales transactions, including cash sales and sales on account (charge sales) but exclude cash received on payment of accounts receivable.
17.a) Indicate if the business has physical presence in New Mexico.
b)Indicate if the business is a marketplace provider, meaning a person who facilitates the sale, lease or license of tangible personal property or services or li- cense for use of real property on a marketplace seller’s behalf, or on the marketplace provider’s own behalf by listing or advertising the sale, or collecting payment from the customer and transmitting payment to the seller.
c)Indicate if the business is a marketplace seller, mean- ing a person who sells, leases or licenses tangible per-
sonal property or services or licenses the use of real property through a marketplace provider.
18.Briefly describe the nature of the type(s) of business in which you will be engaging.
19.The application should be signed by an Owner, Partner,
Corporate Officer, Association Member, Shareholder, or Authorized Representative.
SECTION II:
Complete this section if you answered question 13 as a monthly, quarterly, or semi-annual filer.
20.If applicable, provide your Liquor License Type and Number assigned by the Alcohol and Gaming Division
21.If applicable, provide your Secretary of State Business ID Number. They may be contacted at www.sos.state. nm.us or by phone at 1-800-477-3632.
22.If applicable, provide your Contractor’s License Num- ber assigned by the Construction Industries Division.
23-30. The programs listed in this section are
considered Special Tax Programs. Many of these pro- grams are required to file monthly. Please contact the
Special Tax Programs Unit at (505) 827-0764 with any questions.
31-35. Answer the questions regarding Oil and Gas, if applicable.
36.If this is not a new business, enter the former owner’s New Mexico Taxation and Revenue Department CRS ID Number (NM TRD ID Number) and business name. You may want to complete a form ACD-31096 Tax Clearance Request.
37.Specify whether you are operating or have operated any other businesses in New Mexico. If so, enter NM TRD ID number and business name.
38.Select the primary type(s) of business in which you will engage. You may select more than one if necessary.
39-42. Please indicate if the business is one of these specific types, which use special reporting codes.
43.Answer the questions regarding activities as health care practitioner, if applicable.
44.If you are unsure if you are subject to the Healthcare Quality Surcharge please contact our Special Tax Pro- grams Unit at (505) 827-0764.
45.Answer the questions regarding Insurance Premium Tax, if applicable.
Form submission:
You can apply for and update your Business Registration online using TAP, https://tap.state.nm.us.
You can also mail or email your application to the Depart- ment: Important: Please return completed pages 1, 2, and 3 of the ACD-31015, Business Tax Registration Application
& Update form.
Mail: NM Taxation and Revenue Department
Attn: Compliance Registration Unit
PO Box 8485
Albuquerque, NM 87198
Upon completing the ACD 31015 form, one engages in the crucial process of registering or updating a business's tax status with the New Mexico Taxation and Revenue Department. This step is essential for maintaining compliance with state tax regulations and ensuring that the business can legally operate and fulfill its tax obligations in New Mexico. The guidance provided here aims to make the form-filling process as straightforward as possible.
After filling out the form, it can be submitted online through the Taxpayer Access Point (TAP) portal, or it can be mailed or emailed directly to the New Mexico Taxation and Revenue Department. Confirmation or further instructions will be provided by the Department once the form has been processed. Ensuring accuracy and completeness when completing this form is vital for smooth processing and to avoid potential delays.
What is the ACD-31015 form used for?
The ACD-31015 form is an essential document for both new and established businesses within New Mexico, serving as a Business Tax Registration Application and Update Form. It is utilized to apply for a new tax registration or to update existing registration information. This includes, but is not limited to, changes in business name, ownership type, contact details, or business address. It ensures businesses are correctly registered for tax purposes with the New Mexico Taxation and Revenue Department.
Who is required to complete the ACD-31015 form?
Any individual or entity that engages in business activities in New Mexico is required to complete the ACD-31015 form. This encompasses a wide range of business types including, but not limited to, sole proprietors, partnerships, corporations, and non-profit organizations. Specifically, it is mandatory for businesses that are registering for the first time, updating their existing registration, or those involved in special tax programs as detailed by New Mexico Statute, Section 7-1-12 NMSA 1978.
How can one submit the ACD-31015 form?
There are multiple channels available for the submission of the ACD-31015 form to the New Mexico Taxation and Revenue Department. Businesses can choose to register or update their information online using the Taxpayer Access Point (TAP) platform at https://tap.state.nm.us. Alternatively, the form can be mailed or emailed to the department, with all necessary attachments included. It's important that the form is fully completed to avoid processing delays.
What information is required when completing the ACD-31015 form?
When filling out the ACD-31015 form, various pieces of information are required, depending on whether the business is registering for the first time or updating existing registration details. Essential information includes the business name and address, type of ownership, federal identification numbers (FEIN, SSN, or ITIN), contact details, and a description of business activities. Additionally, details regarding tax filing status, employment information, and if applicable, information on special tax programs must be provided. It's critical to refer to the instructions on pages 4 and 5 of the form to ensure all relevant sections are completed correctly.
Is it necessary to renew the ACD-31015 registration annually?
No, there is not an annual renewal requirement for the ACD-31015 Business Tax Registration in New Mexico. However, it is crucial for businesses to update their registration information through submitting an updated ACD-31015 form whenever there are changes to their business structure, contact information, or ownership. Staying compliant with these updates ensures that business records with the New Mexico Taxation and Revenue Department remain current and accurate.
Filling out the ACD-31015 form for the New Mexico Taxation and Revenue Department can be daunting, and it's easy to make mistakes. One common error is not selecting the correct filing status in question 13. Depending on the business’s tax situation, the form offers various options, including monthly, quarterly, semi-annual, seasonal, or special event filing. Choosing the wrong status can lead to inaccurate tax reporting and potential penalties. It's crucial to understand how often taxes should be filed to select the appropriate option.
Another mistake involves section 15, where individuals must list owners, partners, corporate officers, and other roles. Often, people either leave this section incomplete or provide insufficient details. It's important to remember that social security numbers (SSN) or individual taxpayer identification numbers (ITIN) for each person listed are mandatory. Failing to provide this information or attaching an incomplete sheet can delay the registration process.
Additionally, businesses frequently mishandle the selection of their primary type of business in New Mexico, as indicated in question 38. With a wide variety of options available, such as retail, health care, construction, and more, choosing the wrong category may not only be confusing but can also lead to being misclassified in the state’s revenue system. This misclassification could affect the types of taxes the business is subjected to or the incentives it may qualify for.
Finally, neglecting to indicate the method of accounting used by the business, as required in question 16, is a common oversight. The choice between cash and accrual accounting methods affects how income and expenses are reported for tax purposes. This choice has significant implications for the business's tax liabilities and financial reporting. Businesses must carefully consider their accounting methods and accurately report their choice on the form.
When preparing for business tax registration in New Mexico using the ACD-31015 form, several additional documents and forms may need to be completed or gathered to ensure a comprehensive and compliant registration process. Understanding these documents can streamline the process and help in fulfilling all regulatory requirements efficiently.
Collecting and completing these documents in conjunction with the ACD-31015 form can provide a solid foundation for complying with New Mexico's taxation and business registration requirements. Proper preparation and submission of these forms ensure that businesses meet all legal obligations, thus avoiding potential complications with tax authorities.
The IRS Form SS-4, Application for Employer Identification Number (EIN), shares similarities with the ACD-31015 form in its purpose of facilitating business taxation processes. Like the ACD-31015, which serves as a business tax registration form for New Mexico, the Form SS-4 is used nationwide by new businesses to obtain an EIN that is required for tax filing and reporting purposes. Both documents are essential for businesses at the onset of their operation, aiming to establish a tax identity with the relevant tax authorities.
The Uniform Business License Application, used by several states, mirrors the ACD-31015 form in its objective to streamline the business registration process across various state departments. This form typically gathers comprehensive information about a business, similar to the ACD-31015, for the purpose of issuing a business license. Both forms require details on business structure, ownership, and operational specifics, serving as a one-stop registration medium for businesses within their respective jurisdictions.
The State Tax Registration Application is another document akin to the ACD-31015 form, specific to state-level taxation requirements. These applications may vary by state but generally cover the need for businesses to register for various state taxes, such as sales tax, employer withholding taxes, and unemployment insurance taxes. The ACD-31015 fulfills a similar role for New Mexico, incorporating sections that facilitate the registration for multiple tax types under a single application framework.
Another comparable document is the Local Business License Application, which is required for businesses to legally operate within many local jurisdictions. While the ACD-31015 deals with state tax registration, local business license applications focus on compliance at a municipal or county level, often concerning zoning, safety, and local tax obligations. Both documents are pivotal in ensuring businesses meet all necessary legal requirements before commencing operations.
The Workers’ Compensation Insurance Registration forms also share parallels with the ACD-31015, particularly in the aspect of registering for workers' compensation related to business operations. While the ACD-31015 encompasses a broader range of tax registrations, it does query about the necessity of obtaining workers' compensation insurance, indicating the form’s role in comprehensively preparing businesses for various legal and tax-related responsibilities.
The Department of Consumer and Business Services (DCBS) forms, specific to consumer protection and business regulatory compliance, are somewhat analogous to the ACD-31015 form. Although DCBS forms may focus more on regulatory compliance and consumer protection, both types of forms are essential for businesses to operate legally and ethically within their respective scopes, ensuring businesses adhere to required standards and regulations.
Lastly, the Business Premises Registration form, required by some states for businesses that operate in physical locations, bears resemblance to the ACD-31015 by requiring businesses to declare their operational premises. This is especially relevant for tax purposes, licensing, and ensuring compliance with local regulations, similar to how the ACD-31015 form gathers data on physical and mailing addresses, aiding in the lawful establishment and operation of businesses within New Mexico.
When filling out the ACD-31015 form for Business Tax Registration and update in New Mexico, there are certain do's and don'ts that can help streamline the process and ensure accuracy. Here’s a simple guide to follow:
When it comes to business taxation and registration forms like the ACD-31015 form used by the New Mexico Taxation and Revenue Department, there are several common misconceptions that can lead to confusion for new and existing business owners. Understanding these misconceptions is crucial for accurate and hassle-free business registration and tax compliance.
Only physical businesses need to register: A frequent misunderstanding is that only businesses with a physical presence in New Mexico must register using the ACD-31015 form. However, this form is required for all businesses operating in New Mexico, including online and service-based businesses, to ensure they are compliant with state tax laws.
Registration is a one-time process: Some business owners believe that once they register their business, they don't need to update their information. The truth is, any changes to the business, such as a change in address, ownership, or business status, require an update to the registration using the same ACD-31015 form.
Only new businesses need to fill out the form: This misconception can lead to non-compliance penalties for existing businesses. Regardless of being new or established, any business undergoing updates or changes must complete the form to keep their registration current.
All sections apply to every business: The ACD-31015 form is comprehensive, designed to accommodate various types of businesses. However, not all sections will apply to every business. Marking non-applicable sections with "n/a" is essential for accurate processing.
The form only relates to tax registration: While tax registration is a significant part, the ACD-31015 form also serves as a business registration and update tool. It is used for broader purposes than just tax matters, including business status updates and ownership changes.
Online businesses are exempt from filing: There's a common belief that if a business is operated online without a physical storefront in New Mexico, it does not need to register. All businesses, including online ones, must complete the form if they conduct business in New Mexico.
Submitting the form guarantees compliance: Simply submitting the ACD-31015 does not ensure full compliance. Businesses must accurately report their activities, changes, and understand their tax obligations to remain compliant with New Mexico laws.
Personal information is not necessary: Business owners might think that personal information is irrelevant to business tax registration. However, the form requires identifying information for owners, partners, and officers to ensure transparency and compliance.
There's no need to report changes if the business is closing: Even if a business is closing or changing status to inactive, this significant change must be reported using the ACD-31015 form to accurately update the business's records and conclude its tax responsibilities in New Mexico.
Understanding these misconceptions about the ACD-31015 form can help businesses properly navigate the registration and compliance landscape in New Mexico, ensuring they meet all statutory requirements and avoid potential penalties.
When filling out and using the ACD-31015 form for business tax registration in New Mexico, it's crucial to understand and follow the specified guidelines to ensure proper registration and compliance. Here are seven key takeaways:
Submitting the ACD-31015 form can be done online through the Taxpayer Access Point (TAP) or by mail to the address provided. Always ensure the information is current, accurate, and complete before submission to avoid processing delays or compliance issues.
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