The Babysitting For Parents form serves as a comprehensive agreement between childcare providers and parents or guardians, detailing everything from the care schedule and fees to holidays and termination policies. Designed to ensure clarity and set expectations for both parties, it includes sections for personal details, schedules, payment information, additional requirements, and more. To secure a spot in the provider’s family daycare and establish a transparent caregiving arrangement, it's essential to complete and sign this form.
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Welcome to the comprehensive guide on understanding the Babysitting For Parents form, a critical document for enrolling your child in family daycare. Ensuring your child is in safe, caring hands is paramount, and this form lays the groundwork for a clear, mutually beneficial arrangement between parents or guardians and the daycare provider. This detailed contract covers all essential aspects such as the provider's certification details, which can be verified through 4-C certification, and a cap on the number of children admitted to maintain a quality care environment. Parents are encouraged to thoroughly review policies, fees, and services covered to ensure clarity and alignment of expectations. The form captures particulars of the agreement including payment schedules, additional fees for late pickups, holiday care provisions, and how absences due to sickness or vacation are treated. It also stipulates conditions for termination by either party, ensuring both sides are aware of their responsibilities and the professional norms governing the care of the children enrolled. By signing this contract, both provider and parents/guardians agree to adhere to the stated policies, making it a vital document in establishing a trusted daycare arrangement. This article aims to break down each section, providing you with the understanding needed to confidently navigate the process of enrolling your child in daycare.
PROVIDER-PARENT/GUARDIAN
CHILD CARE CONTRACT
Welcome! I’m glad you have decided to enroll your child in my family daycare. (You are welcome to contact
4-C certification, who I am certified through (271-9181) to verify my status of certification or should you have any concerns) As a certified provider, I can care for up to 3 children in addition to my own, under the age of 7 years, at any one time. Along with enrollment materials, parents will receive a copy of a parent checklist which summarizes certification regulations. The following contract is to be completed and signed by the parent/guardian before care begins. Please read over all policies and fees before signing the contract. We must discuss fees and what services are covered before care begins. You will receive a copy of the signed contract. If you have any questions regarding fees, policies or practices, please feel free to discuss them with me.
This Contract is Between:
Provider’s Name
Address
Phone Number
-And-
Mother/Legal Guardian
Name:______________________ Address:____________________________Phone:_________________
Employer:___________________ Address: ____________________________Phone:________________
Father/Legal Guardian
Name:______________________ Address:_____________________________Phone:________________
Employer:___________________ Address: ____________________________ Phone:________________
For the Care of:
1.
Child’s Name:____________________________
3.
Child’s Name:___________________________
Date of Birth:____________________________
Date of Birth:___________________________
2.
4.
Child’s Name:__________________________
I may amend the contract/policies by giving the parent/guardians a copy of the new or changed policies at least _______weeks before any changes go into effect.
PAYMENT AND FEES:
Hours of Care Needed: (Be sure to specify if AM or PM)
TIMES
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
Drop Off
Pick Up
Payment for Care Provided: (please circle one)
1st Child: $_______________/per week $ ______________/per day $ _____________/per hour
2nd Child: $_______________/per week $ ______________/per day $ _____________/per hour
3rd Child: $_______________/per week $ ______________/per day $ _____________/per hour
Payments are due:________________________
Additional Fees/Late Fees: (If applicable, please check one, indicate $ amount)
Parent’s will be charged additional fees for early drop off or late pick up. Fees are as follows: $_________/per minute
$_________/per every ____minute increment $_________/per ½ hour.
Parent’s will not be charged a late fee for early drop off or late pick up.
Holidays: (please check all holiday’s that childcare will be closed)
Not Applicable
Martin Luther King, Jr., Birthday
Memorial Day
Independence Day (4th of July)
Labor Day
Thanksgiving Day
Christmas Day
New Years Day
Other:________________________________
(check all statements that apply)
Holidays provider does not provide care will be paid at a rate of:_______________________.
Holidays provider does not provide care will not be paid by parent.
Holidays parent does not bring child to care and childcare is open will be paid at a rate of:______________________.
Holidays parent does not bring child to care and childcare is open will not be paid.
Payments made by other sources (W-2):
The Dane County subsidy program (W-2) will pay certified providers for days of attendance only. They do not pay providers for sick days, vacation days or days the child is not authorized for. Therefore, it is my policy:
Parent’s will be responsible for payment on days the county/city does not make payment and the child does not attend childcare. Payment will be paid at a rate of: ___________________________________.
Parent’s will not be responsible for payment on days the county/city does not make payment and the child is not in care.
Vacations: (list any vacations that are agreed upon per year and if payment is expected)
Vacations for provider will be paid by parent, at a rate of:___________________________________.
Vacations provider will take:____________________________________________________.
Vacations for provider will not be paid.
Vacations for parents will be paid by the parent at a rate of:__________________________________.
Vacations parent will take:______________________________________________________.
Vacations for parents will not be paid.
Absences:
Absence or illness of a child will be paid by the parent at a rate of:_____________________________.
Absence or illness of a child will not be paid.
If I (the provider) close my daycare due to my illness or the illness of a family member, the rate of pay will remain unchanged.
If I (the provider) close my daycare due to my illness or the illness of a family member, payment is not required.
Additional Requirements: (please list any additional items the parent(s) are expected to provide-items may include, diapers, lotions, sun screen, blankets, pillows, change of clothing etc.)
Parent is not responsible for additional requirements.
Parent is responsible for the following additional requirements:
___________________________________________________________________________
Termination: (Please refer to policies section under TERMINATION for explanation of “termination period”)
Termination of care for a child(ren) by the provider will be paid by parent during the termination period.
Termination of care for a child(ren) by the provider will not be paid for the termination period.
Termination of care for a child(ren) by the parent will be paid for the termination period.
Termination of care for a child(ren) by the parent will not be paid for the termination period.
By signing this contract, parents/guardians and provider agree to abide by the written policies as
stated above.
________________________
_______________________
__________
Provider’s Name (Print)
Provider’s Signature
Date
_________
Parent’s Name (Print)
Parent’s signature
Attention Parent(s): Certification requires all parents receive a signed copy of the
contract. Please be sure to obtain a copy of this contract.
POLICIES AND PROCEDURES AGREEMENT:
Admission:
My family childcare will provide care for children between the ages of ______weeks/months/years (circle
one) through ______years. My operating hours are between _____am/pm and ____am/pm. Please be aware
that although I specify my hours of operation, we will contract for specific hours for your child and you may be charged additional fees if you pick up or drop off your child beyond our contracted hours (see contract). I will never refuse to enroll a child on the basis of race, color, sex, sexual orientation, creed or handicap.
Enrollment Procedures:
Parents must meet with the me (the provider) in order to discuss their child’s specific needs and to review the program’s policies. The following forms are required to be on file for each child per certification standards:
Parent information and checklist (to be completed by provider and parent together) Enrollment and emergency medical consent form
Authorization to administer medication form Authorization to transport (vehicle or walking field trips) Immunization Record
Health Report (needs to be completed by physician) may be submitted within 90 days after enrollment Information for children under 2
Completed and signed contract. Policies and Procedures reviewed.
All families will be enrolled on a trial period. The trial period of _________________ is to determine the
right placement for your child. During this trial period either party (parent or provider) has the right to terminate care without notice. Your trial period will end on ____________________. Please make a note of
this day. After the trial period, termination notice must be given. The parent will be responsible for payment for days the child attended during the trial period.
Termination:
This contract may be terminated by either the parent/guardian or provider by giving a ______week written
notice in advance of the ending date. Payment by parent/guardian may be due for the notice period, whether or not the child is brought to the provider for care (please refer to the contract). Reasons for a provider termination may include but are not limited to: failure of parents/guardians to pay, failure of parent/guardian to complete required forms, lack of parent cooperation, inability of provider to meet the child’s needs, the inability of the child to adjust to childcare or the failure of parent to abide by contract/policies. In some cases, immediate termination may be necessary. Some reasons for immediate termination may include, but are not limited to; failure for a parent to pay required fees, health or safety reasons of the children in care. Communication between parents and the provider is very important. Termination due to any of these reasons would be a last resort of parents/guardian and provider being unable to resolve the issue together.
Liability:
This family childcare is covered by liability insurance both for my premises and for my operations. Name of insurance company:_______________________________________.
This family childcare is not covered by liability insurance.
This family childcare has vehicle insurance to cover transporation of daycare children.
This family childcare does not have vehicle insurance to cover transportation of daycare children.
Illness Policy:
It is not always easy to decide if a child should remain at home due to an illness. Children who come to childcare are expected, with few exceptions, to participate fully in child care activities. Children who are exhibiting the following symptoms will be sent home or should remain home:
Fever of 100 degrees or higher: this signals an illness may make a child uncomfortable and unable to to function well in childcare.
Vomiting, diarrhea or severe nausea: these are symptoms that require a child to remain at home until a normal diet is tolerated the night before and the next morning.
Rashes: rashes or patches of broken, itchy skin should be examined by a doctor if it appears to be spreading or not improving.
A child who is too ill to remain in care will be isolated from the other children. The parent will be notified of their child’s illness and will be required to pick up their child within______minutes.
Children with communicable diseases shall not attend childcare. Examples of communicable diseases include but are not limited to:
Chicken Pox
Influenza
Pink Eye
Mumps
Strept Throat
Impetigo
Lice
Measles
Whooping Cough
Scarlet Fever
It is important that you notify the provider if any medication has been administered to your child within the last 24 hours. Should there be a medical emergency it is crucial to report whether or not the child is on medication.
All prescriptive and non-prescriptive medications (including diaper rash creams and sunscreens) that need to be administered at childcare by the provider requires that the parent complete an Authorization to Administer Medication Form.
Health Procedures:
Each child 5 years of age or younger and is not enrolled in school, is required to have a physical examination report on file within 90 days of the first day of attendance. Children age 2 years and older must submit an updated Health Report Form every 2 years. Children under 2 must submit an updated Health Report Form every 6 months. An immunization record for all children must be completed by the parent within 30 days of the first day of attendance.
Sudden Infant Death Syndrome (SIDS):
According to certification standards, all providers, employees, substitutes and volunteers of a provider who provide care and supervision for children under one year of age shall receive training in the most current medically accepted methods of preventing sudden infant death syndrome (SIDS) before the date on which the provider is certified or the employment or volunteer work commences.
In addition to myself, my substitutes/volunteers have completed an approved SIDS training. I completed the training on:________________. This can be verified with the 4-C office at 271-9181.
I have not completed an approved SIDS training and can not care for children under 1 year of age until an approved SIDS training has been completed.
In addition, it is the policy of this childcare and a certification standard that all infants under 1 year of age must be placed on their backs to sleep to reduce the risk of SIDS, unless otherwise instructed/directed in writing by the child’s physician. A safe crib or playpen shall be available for each child under 1 year of age to use for napping.
Discipline:
In accordance with Wisconsin rules for Family Daycare Certification punishment that is humiliating or frightening to a child such as hitting, spanking, verbal or sexual abuse, withholding or forcing food, binding or tying to restrict movement, enclosing a child in a confined space such as closet, basement, locked room, box (or similar cubicle) any punishment for lapses in toliet training and any forms of physicial punishment are prohibited. Time-outs can not exceed 5 minutes. These forms of punishment will never be used, even at a parent’s request.
My childcare will use the following methods to guide the child rather than discipline:_____________
______________________________________________________________________________
Substitute Care Arrangement:
A substitute provider is considered someone who provides care on a regular weekly basis and must meet the same qualifications as a certified provider (training, continuing education, SIDS and background checks). All substitute providers must be approved through 4-C.
Not Applicable. Parents will be required to provide their own childcare if I (the provider) am unable to do so due to illness, closings or scheduled vacations.
Substitute Care Provider(s) may be the following individual(s):
Substitute #1 Full Name:___________________________Phone:____________________
Substitute #2 Full Name:___________________________Phone:____________________
The provider has also identified an emergency backup person that may be called for assistance in the event of an emergency : ___________________________________________________________.
Additional Policies Include:
By signing this agreement, you are agreeing you have read, understand and agree to adhere to these
Policies and Procedures
SAMPLE TERMINATION NOTICE
PARENT TERMINATION
Notice given by: ______________________________on __________________
Parent/Guardian’s NameDate
to terminate care for:___________________________effective:__________________.
Child/Children’s nameDate
_______________________________________
_____________
Parent’s Signature
PROVIDER TERMINATION
Notice given by: ______________________________on ___________________
Provider’s NameDate
to terminate care for: _____________________________effective: ________________. Payment
Child/Children’s Name(s)Date
of __________________ will be due. If parent wishes not to have their child attend childcare after
termination notice has been given:
Payment will be required from last date of attendance to termination date.
Payment will not be required.
__________________________________
____________
Completing the Babysitting For Parents form marks a significant step in establishing a structured and clear agreement between a child care provider and parents or guardians. This contract not only outlines the logistics of care, including schedules, payments, and special conditions but also formalizes the responsibilities and expectations of all parties involved. Ensuring that all sections are filled out thoroughly and accurately is crucial for the smooth operation of this caregiving arrangement. Here's how to approach this process step by step.
Once the form is fully completed and signed by both parties, it acts as a binding agreement that safeguards the interests of the child, the parents or guardians, and the provider. It is essential to review all entries for accuracy and completeness to prevent misunderstandings or disputes in the future. Remember, open communication and clarity are the backbones of a successful childcare arrangement.
What is the purpose of the Babysitting For Parents form?
This form is a contract between the childcare provider and the parent/guardian. It outlines the terms and conditions under which childcare will be provided. This includes details like fees, hours of care, payment schedules, additional requirements, and policies on vacations, absences, and termination of care.
Do I need to sign this contract for my child to receive care?
Yes, it is necessary for both the childcare provider and the parent/guardian to sign this contract before care begins. This ensures that both parties understand and agree to the terms and conditions of the childcare arrangement.
Can changes be made to the contract after it’s signed?
The provider may amend the contract or policies by giving the parent/guardian a new or changed copy of the policies at least several weeks before any changes go into effect. This allows time to discuss any concerns or to make alternate arrangements if necessary.
What are the payment arrangements specified in this contract?
The contract outlines payment on a per week, day, or hour basis, per child. It also includes details on when payments are due and any additional fees for early drop-off or late pick-up, including how those fees are calculated.
What happens on holidays?
The contract specifies which holidays the childcare will be closed and whether those days need to be paid for by the parent. It also outlines the policy for when parents choose not to bring their child on days the childcare is open.
How are vacations handled in this contract?
Both provider and parent/guardian vacations are addressed in the contract. It specifies whether vacations are paid or unpaid and outlines any agreed-upon vacations per year.
What is the protocol for absences or illness?
The contract specifies whether absences due to a child’s illness will be paid by the parent. It also covers the policy if the childcare provider closes due to their own illness or a family member’s illness.
Are there any additional requirements for parents?
Yes, the contract may list additional items parents are responsible for providing, such as diapers, lotion, sun screen, blankets, pillows, and a change of clothing. These requirements can vary based on the needs of the child and the operations of the childcare provider.
What is the termination policy?
The contract outlines the process for termination by either the provider or the parent/guardian, including the notice period required and whether payment is due for the notice period. It also describes specific conditions that might lead to termination of care.
How are emergencies and medical situations handled?
Though not detailed in the provided text, typically, emergency and medical consent forms are part of the enrollment procedures for childcare services. These forms ensure that the provider has the necessary permission and information to care for a child in case of an emergency.
One common mistake made by parents when filling out the Babysitting For Parents form involves overlooking the need to clearly specify the hours of care needed, including whether these hours pertain to the morning (AM) or evening (PM). This detail is crucial for both planning and financial calculations, as fees can vary significantly depending on the care schedule. An unclear schedule can lead to misunderstandings and potentially inadequate care coverage for the child.
Another error often seen is the failure to correctly indicate which additional fees or late fees are applicable. When parents do not attentively check the relevant boxes or properly outline the agreed-upon amounts for early drop-offs or late pick-ups, it can result in unexpected charges. Recognizing and accurately detailing these fees ensures transparency and helps in avoiding disputes over charges that were not properly communicated from the outset.
Additionally, parents sometimes neglect to fully discuss and then document any vacations or absences that are agreed upon per year, including whether these will be paid or unpaid. This oversight can lead to confusion and conflict regarding payment expectations during these periods. Clarifying and recording these agreements within the contract protects both the parents and the provider, offering a clear reference point should questions arise.
The last notable mistake is the improper completion of the termination clause, which details the conditions under which the care arrangement can be ended by either party. Failing to specify the notice period required for termination or misunderstandings regarding payment obligations during this notice period can complicate the termination process. Clear, mutual understanding and documentation of these terms are essential for smooth transitions and maintaining positive relations between the provider and the family.
When enrolling your child in a family daycare and signing a Babysitting For Parents form, there are several other forms and documents you may need to complete or have on hand to ensure a smooth, well-understood arrangement between you and the childcare provider. These materials help clarify expectations, cover legal requirements, and ensure the well-being and safety of your child. Here's a look at some of these essential forms:
These documents, together with the Babysitting For Parents form, create a comprehensive framework for the care of your child. They safeguard the child’s health and safety, outline financial and service expectations, and foster a positive, transparent relationship between parents and the childcare provider. Ensuring these forms are diligently completed and updated as necessary supports a smooth and secure childcare experience.
The Babysitting for Parents form is akin to a Nanny Contract, primarily because both documents outline the expectations and agreements between a caregiver and the parent(s) of the child(ren) being cared for. They establish the terms of employment, payment schedules, and duties required of the childcare provider. Additionally, both documents might include conditions for termination, holiday pay, and policies on late pickups or early drop-offs, ensuring all parties have a clear understanding of the childcare arrangement.
Similar to a Pet Sitting Agreement, the Babysitting for Parents form establishes a temporary caregiving arrangement. While the former focuses on pets, both agreements serve to specify the terms under which care is provided, including duration, payment, and special requirements or duties. Both ensure the caretaker has all necessary information to provide a safe and comfortable environment for those in their care, with specific instructions to follow in the caretaking routine.
Comparable to a Residential Lease Agreement, the Babysitting for Parents form includes the duration of care (akin to lease term), payment details (similar to rent payments), and policies on additional fees (like late payment fees in leasing). Both agreements aim to protect the rights and outline the responsibilities of all parties involved in the agreement, creating a structured relationship between provider and recipient.
Equally, a Tutoring Agreement shares similarities with the Babysitting for Parents form as it establishes an educational caregiving service, detailing the scope of services, scheduling, fees, and termination policies. Both documents serve to clearly define the relationship between the service provider and the client, ensuring expectations around outcomes, behaviors, and compensation are mutually understood.
A Senior Care Agreement, much like the Babysitting for Parents form, organizes care for individuals unable to fully care for themselves. These documents detail the scope of care, including medical, dietary, and personal needs, as well as financial arrangements and conditions for terminating the agreement. They both emphasize the importance of clear communication and the well-being of those receiving care.
Likewise, an Independent Contractor Agreement shares commonalities with the Babysitting for Parents form by detailing a service arrangement between two parties. While the services provided differ greatly, both outline the nature of the work, payment terms, and the independent status of the worker. Both agreements clarify that the relationship is not that of employer-employee, which has implications for taxes and liability.
Similarly, a House Sitting Agreement outlines an arrangement where someone takes care of a home while the owner is away, much like the Babysitting for Parents form does for childcare. Both documents include terms about the duration of the service, compensation if any, and specific duties expected to be performed, providing peace of mind and expectations for both parties.
The Event Planning Services Agreement, while focusing on event management rather than childcare, parallels the Babysitting for Parents form in that it lays out service details, fees, schedule, and conditions for cancellation. Both ensure a planned and agreed-upon structure for the provided services, making sure everyone is aware of their commitments and responsibilities.
A Personal Training Services Agreement, akin to the Babysitting for Parents form, specifies the terms under which one party provides personalized services to another. It includes scheduling, fees, specific goals or outcomes, and policies on cancellations or missed sessions. Both forms aim to create a customized service experience based on the client's needs and circumstances.
Lastly, similar to a Medical Consent Form, the Babysitting for Parents form may include provisions for emergency situations, though the former is more focused on medical treatments. Both types of documents ensure that caregivers have the necessary authorization to act in the best interest of the child or patient under their care during emergencies, highlighting the trust placed in the caregiver's judgement.
When filling out the Babysitting For Parents form, there are several dos and don'ts to keep in mind to ensure the process is smooth and effective. Below are ten critical pointers:
Remember, a well-understood and correctly filled out Babysitting For Parents form sets a solid foundation for a positive and transparent relationship between parents and the childcare provider.
Many parents and guardians navigating child care options may encounter various forms about babysitting or daycare arrangements, including the "Babysitting For Parents" form. Misunderstandings about these documents can create confusion, leading to unexpected issues or disputes. Here, we aim to clarify six common misconceptions about such forms.
All changes to the agreement, including fees, policies, or services, must be documented in writing and agreed upon by both parties. Verbal agreements may not be enforceable.
The contract should specify that any amendments to the contract or policies need to be communicated in advance, typically with a set number of weeks' notice to the parents/guardians.
Additional fees for early drop-off, late pick-up, or other services must checked and agreed upon in the contract. These are enforceable as per the signed agreement.
Payment for care during holidays, provider vacations, and parent vacations can vary significantly and should be explicitly outlined in the contract. These terms are not universally standard and can be negotiated.
Both parties must adhere to the termination notice period defined in the contract, which involves advance written notice and may include payment for the notice period, regardless of attendance.
Policies regarding payment for absences due to sickness, vacation, or other reasons vary and should be stipulated in the contract. For instance, parents may still be responsible for payment during absences, depending on the agreement.
Understanding these elements of the babysitting or daycare contract can help parents and guardians set clear expectations and build a positive relationship with the provider.
Completing and utilizing the Babysitting For Parents form is an important process that ensures clear communication and agreement between the caregiver and the parents. Here are 10 key takeaways to consider:
Understanding and agreeing to the terms laid out in the Babysitting for Parents form are vital for a smooth, transparent, and agreeable childcare experience for both the provider and the parents. Keeping open communication and ensuring all parties are aware of their responsibilities and rights as per the contract can help in fostering a positive environment for the children under care.
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