Free Da 5118 Form in PDF

Instructions on Writing Da 5118

Filling out the DA Form 5118, known as the Reassignment Status and Election Statement, is a detailed process that requires attention to accuracy to ensure a smooth transition for soldiers undergoing reassignment. This form helps in screening and initiating the assignment process, which includes any necessary deletions, deferments, additional service requirements, or special processing. It is essential for the Military Personnel Division/Personnel Service Company, the Battalion S1, and the soldier to accurately complete their respective sections. Here are the step-by-step instructions to guide you through the form:

1. Begin with Part I, which is to be filled out by the Military Personnel Division/Personnel Service Company. Compare the EDAS Cycle with the Personnel Qualification Record (DA Form 2-1) of the soldier.
2. Fill in the soldier's Name, SSN, Grade, PMOS, and other personal information required in questions 1-15.
3. Under Section A (Special Management Command Status), questions 16, answer whether the soldier is being assigned to a special management command.
4. In Section B (General Eligibility Status), questions 17-27, address the soldier’s general eligibility for reassignment, marking "Yes," "No," or "N/A" as applicable.
5. Section C (Time in Service Requirements Status) requires answers to questions 28-34, assessing the soldier's service time in relation to the reassignment.
6. Provide any additional information or discrepancies in the Remarks section.
7. The Reassignment Clerk must sign and date the form in the spaces provided at the bottom of Part I.
8. Part II is for the Battalion S1 to complete, repeating the process of filling out personal information and answering questions in Sections D (Duty Status) and E (Pending Action Status).
9. Sections F and G are part of Part III, which the soldier fills out, answering personal status and OCONUS status questions, respectively.
10. The soldier must provide a signature and the date on the last page of Part III to validate the information.
11. Finally, Part IV addresses wartime status with questions for the soldier to answer and requires the soldier’s signature and date at the end.

After all sections are completed, the form should be returned to the appropriate authority, typically the Battalion S1. This will ensure that the soldier’s reassignment process is accurately documented and processed in accordance with military guidelines. The completion of the DA Form 5118 is a crucial step in the reassignment process, identifying eligibility, requirements, and any special considerations that need to be addressed.

What is the DA Form 5118 used for?

The DA Form 5118, known as the Reassignment Status and Election Statement, is primarily utilized to conduct an initial screening of the reassignment cycle to determine a Soldier's eligibility for compliance. It serves as a basis for initiating specific assignment processing such as deletions, deferments, additional service requirements, or any other special processing that may be needed. This form is used exclusively for enlisted Soldiers.

Who is responsible for completing the DA Form 5118?

The Military Personnel Division/Personnel Service Company handles Part I of the form, ensuring all questions in Sections A, B, and C are answered after reviewing the Soldier's Personnel Qualification Record (DA Form 2-1) and comparing it with the EDAS Cycle. The Battalion S1 is tasked with completing Part II of the form, addressing Sections D and E. Finally, the Soldier themselves is required to respond to all questions in Part III, Sections F and G, and if applicable, Part IV, Section H.

What happens if information on the DA Form 5118 is not fully disclosed?

While the disclosure of information on the DA Form 5118 is voluntary, failing to provide the requested data might lead to unnecessary difficulties for the Soldier and/or their family members. It is important to note that not disclosing information will not exempt a Soldier from the selected reassignment.

What are the key sections of the DA Form 5118?

The DA Form 5118 is divided into several parts: Parts I and II are for use by Military Personnel Divisions/Personnel Service Companies and Battalion S1s respectively. These sections deal with the Soldier's special management command status, general eligibility, duty status, pending action status, and more. Part III is for the Soldier's personal status, their preferences regarding to and from OCONUS (Outside Continental United States) assignments, and wartime status inquiries. Part IV, if applicable, specifically addresses wartime status concerns.

Are there special considerations for assignments on the DA Form 5118?

Yes, a variety of special considerations are taken into account, such as whether the Soldier is being assigned to a special management command, if they have less than 120 days notice to prepare for an assignment, or if there are any medical or dental treatments that would prevent reassignment. Additionally, factors like whether the Soldier is currently AWOL (Absent Without Leave), pending a medical evaluation board, or has any significant family situations that meet certain requirements are also considered.

How does the DA Form 5118 address overseas assignments?

For assignments to and from OCONUS locations, the form assesses whether the Soldier or any family members have conditions that could affect assignments, such as not being enrolled in the Exceptional Family Member Program when required, or if the Soldier has committed a crime in the country of the new assignment. Furthermore, it considers whether the Soldier desires to participate in specific programs for short tour areas, like the Homebase and Advanced Assignment Programs.

What is the significance of the deployability certification on the DA Form 5118?

The deployability certification is a crucial part of the form where the Soldier, possibly along with a physician, certifies whether they are ready and able to be deployed worldwide. This section ensures that any medical conditions that could hinder worldwide deployability are acknowledged and addressed, maintaining the readiness and effectiveness of the forces.

Filling out the DA Form 5118 correctly is crucial for soldiers undergoing reassignment. However, common mistakes can lead to delays and complications in the reassignment process. Here are seven common errors to avoid:

One common mistake is omitting information in the Personal Status section. Soldiers often overlook details about their current situation, such as pregnancy or marital status. This oversight can affect their assignment and the support their family receives. It's important to answer each question accurately and completely.

Another mistake is inaccurately reporting the To and From Overseas Status. Soldiers may fail to disclose if they have family members with special needs not enrolled in the Exceptional Family Member Program or neglect to mention prior criminal convictions in overseas countries. Providing complete and accurate information ensures that all necessary support structures are in place upon arrival at the new assignment.

Incorrectly filling out the Duty Status section is also a common error. Soldiers might not properly indicate if they are attached to another installation for personnel action processing or if they are currently AWOL or confined. Accurate status reporting is critical for assignment processing and avoiding unnecessary administrative delays.

Failure to properly indicate Pending Action Status can lead to assignment issues. Soldiers must disclose if they are pending early release, undergoing a Medical Evaluation Board, or awaiting reclassification. Omitting this information can hinder the reassignment process and affect the soldier's career progression.

Not properly documenting medical readiness in the deployability certification section is another frequent mistake. Soldiers must accurately state their medical condition and deployability status. This information is vital for ensuring that soldiers are fit for their new assignments and that any necessary medical accommodations are made.

Incorrectly stating Time in Service Requirements can also be an issue. Soldiers must carefully review their service time to ensure they meet the requirements for their new assignment. Misreporting this information can result in reassignment delays or even cancellation.

Lastly, failing to accurately complete the Wartime Status section can have serious implications. Soldiers need to disclose any applications for Conscientious Objector status, family history affecting assignments to hostile fire areas, or previous experiences as a prisoner of war. This information is crucial for the well-being of the soldier and for operational considerations.

By avoiding these common mistakes, soldiers can ensure a smoother transition during the reassignment process. It's essential to read the DA Form 5118 carefully and provide accurate and complete information in every section.

When handling the DA Form 5118, often required for Army reassignments, it's beneficial to have a comprehensive understanding of other forms and documents that usually accompany or are related to this form to ensure a smooth and complete process. These documents vary in purpose, from personal identification to specifics regarding the soldier’s current and future assignments. Below are commonly used forms and documents alongside the DA Form 5118.

• DA Form 2-1: Personnel Qualification Record, providing comprehensive details about the soldier’s military qualifications, awards, and training history.
• DA Form 31: Request and Authority for Leave, used when a soldier needs to request leave during the reassignment process.
• DA Form 638: Recommendation for Award, involved when documenting and recommending military awards.
• DD Form 93: Record of Emergency Data, ensures up-to-date information for next of kin and beneficiary details in case of an emergency.
• DA Form 4187: Personnel Action form, used for requests ranging from assignment changes, training, reclassification, and others related to personnel actions.
• DA Form 5960: Authorization to Start, Stop or Change Basic Allowance for Quarters (BAQ), and/or Variable Housing Allowance (VHA), critical for adjusting housing allowances based on reassignment.
• DD Form 1351-2: Travel Voucher or Subvoucher, necessary for reclaiming travel expenses related to the reassignment.
• DA Form 3349: Physical Profile, documents any physical limitations which could restrict the type of assignments or duties a soldier can perform.
• DA Form 705: Army Physical Fitness Test Scorecard, details a soldier's physical fitness level which may be required for specific assignments.

Each document plays a distinct role, from verifying qualifications and managing allowances to ensuring the soldier's welfare and readiness for reassignment. Familiarity and proper management of these forms facilitate a seamless transition during the reassignment process, ensuring both administrative requirements and the soldier's needs are efficiently addressed.

The DA Form 4856, also known as the Developmental Counseling Form, shares similarities with the DA 5118 form regarding its structured feedback process for military personnel. Both forms play critical roles in managing aspects of a soldier's career and personal development within the U.S. Army. DA Form 4856 focuses on counseling sessions between leaders and their subordinates, aiming to address and document concerns, plans, and goals, similar to how DA 5118 identifies and records issues related to reassignments and elective statements. Each provides a systematic approach to documenting vital information that affects the career trajectory and readiness of service members.

Similarly, the DA Form 4187, known as the Personnel Action form, parallels the DA 5118 form in its capacity to document and initiate personnel-related actions within the Army. DA Form 4187 is utilized for a wide range of personnel actions, such as requests for reassignment, extra training, or adjustments in a service member’s records. Like DA 5118, which facilitates the reassignment process by collecting a soldier's preferences and qualifications, DA Form 4187 also plays a central role in managing individual career paths and administrative actions, thereby directly impacting a soldier’s service conditions and professional development.

The NCOER (Noncommissioned Officer Evaluation Report), encapsulated in various forms depending on the rank of the personnel under evaluation, shares a fundamental similarity with the DA 5118 in terms of performance assessment and career development. While the DA 5118 assesses a soldier’s qualifications for reassignment and collects election statements, the NCOER evaluates the performance and potential of noncommissioned officers, providing crucial feedback for career progression. Both processes are instrumental in guiding decisions that shape the professional pathways of military personnel, ensuring alignment with the Army's needs and the individual’s capabilities and preferences.

The DA Form 31, commonly known as the Request and Authority for Leave form, although primarily focused on leave requests, shares the theme of personnel management with the DA 5118 form. Both forms cater to individual needs within the Army, facilitating official processes that impact soldiers' careers and personal lives. DA Form 31 enables soldiers to request leave from duty, accommodating personal matters, similar to how DA 5118 facilitates reassignments by considering personal preferences and family circumstances alongside professional and operational requirements.

Finally, the DA Form 5960, Authorization to Start, Stop, or Change Basic Allowance for Quarters (BAQ), and Variable Housing Allowance (VHA), is akin to the DA 5118 form in its emphasis on personal circumstances influencing service conditions. Both forms address essential aspects of a soldier’s life and career that extend beyond immediate duties to consider the well-being and stability of military families. DA Form 5960 adjusts housing allowances based on changes in a soldier's family status or living situation, mirroring how DA 5118 takes account of a soldier's family-related needs and preferences during the reassignment process.

When filling out the DA Form 5118, "Reassignment Status and Election Statement," it's important to follow guidelines to ensure the form is completed accurately and efficiently. Below are things you should and shouldn't do during this process.

Things You Should Do

1. Ensure all information is accurate and up-to-date, including your personal details and assignment information.
2. Clearly mark the appropriate boxes for "Yes," "No," or "N/A" for each question to indicate your current status or election accurately.
3. Include any necessary remarks in the "Remarks" section to provide additional information or clarify any discrepancies noted in your responses.
4. Sign and date the form where required to validate the information you have provided.

Things You Shouldn't Do

1. Do not leave any required fields blank unless specified to check "N/A" if the question does not apply to your situation.
2. Do not provide false or misleading information, as this could result in unnecessary hardship or delay in processing your reassignment.
3. Do not ignore the instructions provided for each section of the form, as failure to follow these instructions could lead to errors in processing.
4. Do not forget to return the completed form to the appropriate authority, such as your Battalion S1, as indicated in the instructions.

Misunderstandings often surround official forms and their purposes, and the DA Form 5118 is no exception. Here are five common misconceptions about this form and the clarifications to help set the record straight.

• It's Only for Officers: A prevalent misconception is that the DA Form 5118, "Reassignment Status and Election Statement," is exclusively for officers. In reality, this document pertains to enlisted Soldiers. It plays a crucial role in managing their reassignment within the military, ensuring a smooth transition based on individual and organizational needs.
• Voluntary Disclosure of Information has No Impact: Many believe that because the disclosure of information on this form is voluntary, opting not to disclose will not affect them. However, the form clearly states that failure to disclose necessary data might lead to undue hardship for the Soldier and their family members. Although not disclosing information does not exempt a Soldier from reassignment, it can complicate the process.
• Used for Initial Assignments Only: Another common fallacy is that the DA Form 5118 is only used when Soldiers receive their initial assignments. Contrary to this belief, the form is utilized for reassignments throughout a Soldier's career, providing a structured way to evaluate and process moves, including considerations for the service member's personal and professional circumstances.
• Automatic Exemption from Reassignment for Non-disclosure: Some may incorrectly assume that not providing information on the form will automatically exempt them from being reassigned. The truth is, while the form admits that non-disclosure may lead to hardships, it doesn't grant an automatic exemption from reassignment. The decision-process takes multiple factors into account, not just the completion of this form.
• No Impact on Family Members: Often, it's thought that the DA Form 5118 is solely focused on the Soldier without taking family into consideration. This is not the case, as the form explicitly mentions the impact of reassignments on family members. Failure to accurately complete the form can result in challenges not just for the soldiers but also for their families, underscoring the importance of thorough and thoughtful disclosure.

Understanding the purpose and implications of the DA Form 5118 can significantly affect the reassignment process for Soldiers. Dispelling these misconceptions ensures that service members are better informed and can take appropriate actions that consider both their needs and the needs of their families during reassignment periods.

Filling out and using the DA Form 5118, known as the Reassignment Status and Election Statement, plays a critical role in managing the reassignment process for enlisted soldiers within the Army. Here are key takeaways regarding the form:

• Comprehensive Screening Tool: The DA Form 5118 serves as a comprehensive screening tool intended to assess an enlisted Soldier's eligibility for reassignment. This encompasses initial screening for specific assignments, including deletions, deferments, additional service requirements, or any other special processing needed.
• Information Accuracy: Ensuring the accuracy of information provided on the DA Form 5118 is crucial. The form requires detailed personal and professional information about the Soldier, including name, social security number, grade, primary military occupational specialty (PMOS), and additional skill identifiers (ASIs), alongside reassignment specifics.
• Mandatory for Reassignment Processing: Properly completed DA Form 5118 is mandatory for processing reassignments. It includes evaluating eligibility for new assignments and determining any special management command status or general eligibility concerns that could impact the reassignment process.
• Privacy Act Statement Compliance: The DA Form 5118 includes a Privacy Act Statement, making it compliant with privacy law requirements. Disclosure of information is voluntary but failure to provide the necessary data can lead to unnecessary hardships for the Soldier and their family members.
• Sections for Different Authorities: The form is divided into parts that must be completed by various authorities, including the Military Personnel Division/Personnel Service Company, Battalion S1, and the Soldier themselves, ensuring a multi-layered review process for accuracy and eligibility.
• Deployment Certification: Part of the form assesses the Soldier's deployability status, requiring certifications related to medical fitness and readiness for worldwide deployment. This assessment addresses any potential medical or physical limitations that could affect the assignment.
• Special Considerations and Remarks: The form allows for the annotation of special considerations such as pending actions (e.g., early release, medical evaluation boards) and personal or family situations that might affect reassignment. This section ensures that all relevant factors are considered before finalizing the reassignment.

Understanding and accurately completing the DA Form 5118 is essential for the successful administration of the Army's reassignment process, ensuring that both the needs of the Army and the individual circumstances of the soldiers are carefully balanced.