Free Dos 1246 Form in PDF

Instructions on Writing Dos 1246

After holding a security guard registration, it's essential to renew it before it expires to continue working legally. The renewal process involves updating any changed personal information, affirming the completion of mandatory training, and addressing child support obligations. This process is streamlined through form DOS 1246, which ensures that all legal requirements are met for the renewal of a security guard license in New York state.

1. Start by reading the entire form, including the instructions on the back, to fully understand the renewal requirements.
2. Enter your unique ID number in the designated area on the form.
3. If you have a new last name, first name, or middle initial since your last application, print these changes in the indicated spaces. Remember to provide proof of any name change.
4. Update your home address, including the street address, city, state, and ZIP code, if there have been any changes.
5. Answer the questions regarding any criminal convictions, pending criminal charges, and the status of any professional licenses or permits since your last application. If "Yes" is the answer to any of these, enclose the required documentation such as court dispositions or details about suspended or revoked licenses.
6. Review the section on training requirements. If any of the required training completion dates are missing, you must complete that training before submitting this renewal form. Make sure the completed training dates are accurate and enter any missing dates if applicable.
7. Fill out the Child Support Statement section by affirming your current child support status. This statement is required whether or not you have a child support obligation.
8. Read the Affirmation and Informed Consent sections carefully, understanding that by signing, you affirm the truthfulness and accuracy of the information provided on the form and consent to the use of your DMV photo for your ID card.
9. Sign and date the application in the designated "Applicant Signature" section.
10. For credit card payments, provide the requested credit card information, including the cardholder's name, credit card number, expiration date, and the cardholder's signature and date. Make sure the total amount due is correctly entered.
11. Mail the completed, signed original renewal form with the nonrefundable $25 fee to the specified address. Payment can be made by check, money order payable to the NYS Department of State, or by charging the fee to a MasterCard or Visa. Note that a $20 fee will be charged for any check returned by your bank.

Once submitted, ensure that you keep a copy of the form for your records. Processing the renewal may take some time, so it's advised to submit the form well before the expiration date of your current registration to avoid any lapses in your licensure.

What is the fee for renewing my security guard registration with form DOS-1246?

The fee for renewing your security guard registration with the DOS-1246 form is $25.00. This fee is nonrefundable and must accompany your completed renewal application. You have the option to pay this fee using a check or money order made payable to the NYS Department of State or you can use a Visa or MasterCard for payment.

What should I do if my personal details have changed since my last application?

If you have had any changes in your personal details since your last application, such as a change in your name or address, you must indicate these changes in the space provided on the right side of the preprinted information on the form. Furthermore, it is important to provide proof of such changes. Acceptable documents include a court order for a name change, marriage certificate, valid driver’s license or non-driver ID card, valid passport, or immigration documents. Notifying the Division of Licensing Services of any changes ensures that you continue to receive renewal notices and other important notifications related to your registration.

Are there any training requirements that must be met before I can renew my security guard registration?

Yes, there are specific training requirements that must be met before you can renew your security guard registration. These requirements include completing a 16-Hour On-The-Job (OJT) training course if you have been employed as a security guard for more than 90 days. Additionally, you must complete an 8-Hour Annual In-Service training course within each year of your license term. The renewal form must display two completion dates for registrants authorized to carry a firearm, as they must also complete an 8-Hour Annual Firearms Course each calendar year. Required training courses must be completed and on file with the Division of Licensing Services before your renewal application can be processed.

What happens if I do not renew my security guard registration by the expiration date?

If you do not renew your security guard registration by the expiration date on your current registration, you will not be allowed to work as a security guard. Additionally, if you fail to renew your registration within 6 months after the expiration date, you will be required to reapply and requalify for registration. To ensure uninterrupted employment as a security guard, it is crucial to submit your renewal application before the expiration date along with the necessary fee and any required documentation.

When it comes to completing the DOS 1246 form for security guard renewal, several common mistakes can lead to delays or even denials. Most of these errors stem from overlooking key instructions or misunderstanding the form's requirements.

Firstly, a frequent oversight is not answering all questions on the application. Every question is mandatory and must be completed for the renewal to be processed. Leaving blanks can result in an incomplete application that cannot be processed.

Second, often individuals fail to check and update their preprinted information. It is crucial to review this section for accuracy and enter any changes, especially regarding your name or address. Incorrect or outdated information may lead to important communications not reaching you.

Another error involves not providing proof of a name change if applicable. Whether due to marriage, divorce, or a court-approved change, documentation such as a marriage certificate, court order, or valid passport is required to validate the new name.

Failing to complete the Child Support Statement is also a common mistake. New York State law mandates this section be completed by everyone, regardless of their parental or support status. Neglecting this step can have serious implications, including license suspension for those behind on support.

Some applicants mistakenly submit the form without adhering to the training requirements. The DOS 1246 form must display completion dates for the 16-Hour On-The-Job Training if employed over 90 days and the 8-Hour Annual In-Service training within each year of your license term. If applicable, the 8-Hour Annual Firearms Course completion dates must also be included. Alack of accurate training records on the form will result in renewal rejection.

An additional error is the presentation of documents with alterations or erasures, which the Department of State does not accept. This can lead to suspicions of fraudulent documentation, which is a serious offense.

Some applicants opt for mailing the application without including the $25 non-refundable fee or fail to provide a correct payment method. Acceptable forms of payment are check, money order payable to the NYS Department of State, MasterCard, or Visa. Overlooking this detail can delay processing.

Forgetting to sign the affirmation at the end of the application is another common mistake. This affirmation is a legal assertion that the information provided on the form is accurate and true under penalty of perjury.

Lastly, a significant error is procrastination. Delaying the renewal submission can lead to working with an expired license or, in worse scenarios, having to reapply and requalify if the renewal isn’t processed within six months after the current registration’s expiration. Time management is crucial to avoid unwanted complications.

By avoiding these common mistakes, the renewal process can be smooth and swift, ensuring continuous compliance and uninterrupted employment as a security guard.

When renewing a security guard license using the DOS 1246 form, applicants might need to combine this form with several other forms and documents to ensure a complete and accurate renewal process. These additional documents play critical roles in establishing eligibility, legal compliance, and training verification for the renewal of a security guard license. Below is a list of other forms and documents often used alongside the DOS 1246 form.

• Court Disposition Documents: If an applicant answers "Yes" to having been convicted of a crime since their last application, court disposition documents must be enclosed. These documents provide details of the conviction and the final judgment or resolution issued by the court.
• Proof of Name Change Documents: For applicants who have changed their name due to marriage, divorce, or any other reason, a copy of a court order, marriage certificate, driver's license, non-driver ID card, valid passport, or immigration documents showing the name change must be provided.
• Training Completion Certificates: Security guards are required to complete specific training courses for renewal eligibility. Certificates or proof of completion for the 16-Hour On-The-Job (OJT) Training and 8-Hour Annual In-Service Training must be submitted if the dates are not already on file with the Department of State.
• 8-Hour Annual Firearms Course Certificate: For guards registered to carry a firearm, a certificate showing completion of the 8-Hour Annual Firearms Training Course must be submitted each calendar year to ensure compliance and renewal of their firearm certification.
• Proof of Address Documents: If there has been a change in residential address, documentation such as a utility bill, lease agreement, or bank statement reflecting the new address must be provided to ensure the Department of State has the most current information.
• Child Support Statement Documentation: If applicable, documentation proving the applicant is current with child support payments, engaging in a repayment plan, or involved in a pending court proceeding regarding child support must be included.
• Photo Identification: A valid New York State Driver License or Non-Driver ID may be required for photo identification purposes. If a new photo is needed, instructions for obtaining one from the Department of Motor Vehicles (DMV) will be provided.

Completing and submitting the DOS 1246 form with the relevant additional forms and documents ensures that applicants comply with all requirements for renewing their security guard license. It is essential for applicants to accurately and thoroughly prepare their renewal documentation to avoid any delays or issues in maintaining their licensure.

The Form I-9, Employment Eligibility Verification, shares similarities with the DOS 1246 form because it also requires personal information verification and is used to establish the eligibility of individuals to work in the United States. Both forms necessitate the applicant's affirmation and signature to certify the accuracy of the provided information, ensuring compliance with legal standards.

The Driver's License Application Form mirrors the DOS 1246 form in its requirement for personal details, including any changes in name or address, and the need for applicants to disclose any legal infringements that might affect their eligibility. Both forms serve as a mechanism for applicants to update their current status and maintain their qualification for the license or registration they seek.

The Professional License Renewal Form, used across various professions, requires current personal information, disclosures of any criminal activity, and updates on compliance with specific professional standards, much like the DOS 1246 form. This renewal process ensures that professionals remain eligible to practice under state regulations, highlighting the applicant's responsibility to maintain current and accurate information.

The Voter Registration Form, although used for a different purpose, bears resemblance to the DOS 1246 form by requesting updated personal information and affirming the truthfulness of the information provided under penalty of perjury. Both forms play crucial roles in ensuring the integrity of the systems they are part of, be it electoral or professional licensing.

The Permit Application Form for carrying concealed weapons shares characteristics with the DOS 1246 form, including the need for detailed personal information, a background check regarding criminal history, and the necessity for training or qualifications specific to the permit. In both scenarios, applicants must affirm the accuracy of their information, emphasizing the importance of responsibility and legality in sensitive roles.

The Passport Renewal Application requires applicants to update their personal details, affirm the truthfulness of their provided information, and disclose any significant changes such as criminal convictions, similar to the DOS 1246 form. These parallels ensure that the applicant's identity and eligibility are accurately represented for international travel.

The Child Support Statement Form, required in certain legal and professional contexts including the DOS 1246, mandates individuals to disclose their child support compliance status. This requirement underscores the significance of financial responsibility and legal compliance across different facets of personal and professional life, reinforcing the state's commitment to child welfare.

Completing the DOS 1246 form is an important step for security guards seeking to renew their registration. To ensure a smooth process, here is a comprehensive guide detailing what you should and shouldn't do.

• Answer all questions thoroughly. Your renewal depends on the completeness of your information.

• Use ink to note any changes in the designated area. Clear communication is key.

• Check the pre-printed information carefully and update it if necessary. Accurate details matter.

• Provide documentation for any name changes. This could include marriage certificates or court orders.

• Complete the Child Support Statement. It's mandatory and must be filled out regardless of your circumstances.

• Ensure you've met all training requirements before submitting. This verification avoids unnecessary delays.

• Sign the application affirming that your statements are true. Integrity in your application reflects well on your professionalism.

• Pay the renewal fee with a check, money order, Visa, or MasterCard. Ensure funds are sufficient to avoid bounced checks.

• Mail the completed form with the required documentation and fee. Confirm the mailing address for accuracy.

• Contact the Division of Licensing Services with any questions using your Unique ID Number. They're there to help.

• Leave sections incomplete. Missing information can result in processing delays or rejection.

• Forget to verify and update your contact information. Keeping your details current is crucial for receiving timely updates.

• Ignore the name change documentation requirement, if applicable. Proper documentation is necessary for processing.

• Overlook the mandatory training. Without proof of completion, your renewal can't be processed.

• Submit without reviewing the application for accuracy. A quick review can catch errors that might complicate your renewal.

• Postpone completing and sending your renewal application. Delays risk your ability to work legally as a security guard.

• Misplace your Unique ID Number. It's essential for tracking and communication purposes.

• Assume a receipt of submission means immediate processing. Allow time for your application to be reviewed.

• Use a credit card that may be declined. Ensure your payment method is valid to prevent further delay.

• Submit fraudulent documents or information. Honesty is critical, and false statements can lead to severe consequences.

Understanding the DOS 1246 Security Guard Renewal form is crucial for security professionals in maintaining their licensure and ensuring their ability to work. However, several misconceptions can lead to confusion and mistakes in the renewal process. Let's clarify some of these misunderstandings:

• Misconception 1: The renewal process is only about paying the fee. While the renewal does involve a $25.00 fee, applicants must also verify personal information, affirm no significant legal changes (like criminal convictions), and ensure all training requirements are up to date.
• Misconception 2: Training requirements are optional if you have years of experience. No matter how long you've been a security guard, completing the mandatory 16-Hour On-The-Job (OJT) training for those employed over 90 days, and the 8-Hour Annual In-Service training, is essential for renewal, with firearms carriers needing additional training.
• Misconception 3: Minor traffic violations must be reported. The form specifically asks about convictions "of a crime or offense (not minor traffic violation)," so only significant legal issues need disclosure.
• Misconception 4: Changes in martial status don't need to be reported. In fact, any change in your name, including those due to marital status changes, must be indicated and supported with appropriate documentation.
• Misconception 5: The Child Support Statement section is only for those with children. New York State law requires all applicants to complete this section, regardless of parental status, to ensure compliance with child support obligations.
• Misconception 6: You can renew your registration after it expires at any time. If a registration is not renewed by the expiration date, the security guard cannot work legally. Moreover, failing to renew within 6 months after expiry means reapplying and requalifying entirely.
• Misconception 7: If your address hasn't changed, you don't need to verify it. The form requires verification of the preprinted information, including your address, to ensure the Division of Licensing Services has up-to-date records for sending renewal notices and other important communications.
• Misconception 8: Applicant affirmation is just a formality. Signing the applicant affirmation is legally binding; affirming under penalties of perjury that the provided information is true and correct. Any falsehoods can lead to legal repercussions.

Clarifying these misconceptions ensures that security professionals navigate the renewal process correctly, maintaining their eligibility to work without unnecessary legal or professional setbacks.

Understanding the procedures for renewing security guard registration in New York is crucial for those in the profession to ensure they remain compliant and eligible to work. The DOS 1246 form plays a significant role in this process, and there are several key points that security guards should be aware of when it comes to filling out and using this form:

• Complete Accuracy: It's mandatory to answer all the questions provided in the form accurately and sign the affirmation at the end. Incomplete or inaccurate forms will not be processed, leading to potential delays in renewal.
• Update Personal Information: Any changes in personal details such as name, address, or marital status since the last application must be indicated and updated on the form. Proof of such changes, like marriage certificates or court orders, must be provided to avoid issues.
• Child Support Statement: Completing the Child Support Statement is a legal requirement in New York State for the renewal process, irrespective of personal circumstances regarding child support. The state takes this obligation seriously, with potential legal consequences for providing false information.
• Training Requirements Compliance: The form stipulates that all required training must be completed and on file before submission. This includes the 16-Hour On-the-Job Training for guards employed over 90 days and the 8-Hour Annual In-Service training. Failure to meet these requirements will result in denial of the renewal.
• Submission and Fee: The completed form should be mailed with the nonrefundable $25 fee, plus any additional fee for those carrying a firearm and required to complete the 8-Hour Annual Firearms Course. Options for payment include check, money order, MasterCard, or Visa, and a $20 charge is added for any returned checks.
• Renewal Deadline: To avoid lapses in registration, guards must not delay renewal. Working as a security guard without current registration is against regulations, and if renewal doesn’t occur within six months post the expiration of current registration, reapplication and requalification for registration are necessary.

Overall, the process outlined by the DOS 1246 form is designed to ensure that only qualified, responsible individuals serve as security guards in New York. By adhering to these instructions, applicants can help maintain the standards expected in the profession.