Free Field Approval Checklist Form in PDF

Instructions on Writing Field Approval Checklist

After deciding that a specific alteration or repair for an aircraft needs Field Approval from the Federal Aviation Administration (FAA), the Field Approval Checklist form becomes an essential step in the process. This form, structured to guide applicants through providing required information, ensures that all the necessary details for the FAA’s review are compiled efficiently. Whether it’s part of routine maintenance or a customized modification, properly completing this form is vital for obtaining approval. Now, let’s walk through the steps needed to fill out the form correctly.

1. First, determine if the modification you intend to make already has an existing Supplemental Type Certificate (STC) covering the make and model. If so, marking "YES" means you do not have to complete this form.
2. Under AIRCRAFT INFORMATION, provide the make, model, and registration of the aircraft involved. Also include the point of contact (P.O.C) details like company name, telephone, fax, and the physical address.
3. In the APPLICANT INFORMATION section, specify the type of applicant (e.g., Certified Repair Station, A&P/IA Mechanic) along with contact information and relevant certification numbers.
4. For TYPE OF PRODUCT AND CERTIFICATION BASIS, check the applicable boxes related to the aircraft component(s) affected and specify the certification standard (e.g., PART 23, PART 25) this project complies with.
5. Include a SCHEDULE FOR COMPLETION OF PROJECT by stating when the field approval is needed, when the ASI visit is proposed/requested, and the projected completion date for the alteration.
6. Provide a BRIEF DESCRIPTION OF PROJECT and list any PREVIOUS ALTERATIONS OR REPAIRS that might be influenced by this current alteration.
7. Under DESIGNEES (DAR'S AND DER'S), list any Designated Engineering Representatives (DERs) and/or Designated Airworthiness Representatives (DAR) involved, including their names, telephone numbers, and certificate numbers.
8. Indicate whether the aircraft is operating under one of the specified AIR CARRIER CERTIFICATE FAR PART, including if it's a pressurized aircraft or not.
9. Answer if this alteration will require an AIRCRAFT FLIGHT MANUAL SUPPLEMENT (AFMS), and attach a copy if the answer is "YES".
10. For INSTRUCTIONS FOR CONTINUED AIRWORTHINESS, mark if it's included in block 8 of FAA Form 337 or if it's a separate document, attaching a copy if applicable.
11. Check all applicable boxes under DATA ATTACHED to list every document you're submitting along with this checklist, including FAA Form 337, drawings, test data, and any other relevant information.
12. Specify if a DAMAGE TOLERANCE EVALUATION applies to any part of the proposed alteration or repair, providing copies of the relevant documentation if "YES".
13. Under ADDITIONAL INFORMATION, indicate if a flight test will be required under FAR Part 91.407 (b), and the status of the product (PMA product eligibility, TSO product certification).

This step-by-step guide ensures that your Field Approval Checklist form is filled diligently, making it easier for the FAA to assess the proposal. With all the necessary information in place, including attachments and detailed descriptions, you're moving one step closer to obtaining the approval needed to proceed with your aircraft’s alteration or repair project.

What is a Field Approval Checklist form?

The Field Approval Checklist form is a document used to organize and present data, forms, descriptive items, and other necessary information when requesting approval from the Federal Aviation Administration (FAA) for certain aircraft alterations or repairs not covered by existing certifications. This checklist, along with its attachments, the FAA Form 337, and the provided data, comprises the Standard Data Package needed for approval.

Do I always have to use the Field Approval Checklist form for FAA approvals?

No, it's not mandatory to use this specific form for FAA approvals. While it is designed to make the process straightforward by ensuring that all the necessary information is provided, an equivalent method of presenting the required data and information is also acceptable. For example, Advisory Circular AC 43-210 can be used as an alternative way to organize your submission.

What types of information are required on the Field Approval Checklist form?

The checklist requires a comprehensive set of information including, but not limited to, Supplemental Type Certificate (STC) information, aircraft details, applicant information, type of product and certification basis, planned schedule for the project completion, a brief description of the project including FAR compliance review, information on previous alterations or repairs, names and details of designees assisting with the project, and if the aircraft operates under an air carrier certificate. It also asks for specific data attachments like FAA Form 337, drawings, schematics, plans for continued airworthiness, and more.

Is there a difference between STC information and the Field Approval Checklist?

Yes, there is a significant difference. STC information pertains to an existing Supplemental Type Certificate that covers the make and model of the proposed modification, indicating that the modification has already been approved for the particular model by the FAA. The Field Approval Checklist, on the other hand, is used for requesting new field approvals for modifications or repairs that do not already have an STC.

What happens if I do not provide complete information before discussing the project with the FAA?

Providing complete information as outlined in the Field Approval Checklist is crucial for a smooth approval process. Incomplete information may result in delays, as FAA representatives might require additional discussions, clarifications, or submissions to understand the scope, safety implications, and compliance of the proposed changes with FAA regulations. Therefore, it's advisable to have all the information ready and as detailed as possible prior to the initial discussion with the FAA.

Are there any specific requirements for who can submit a Field Approval Checklist?

The checklist itself does not specify who can submit it, but it does require detailed applicant information, including the type of applicant (e.g., certified repair station or individual mechanic with A&P / IA certification). This implies that the submission can be made by entities or individuals that are officially recognized and qualified to undertake aircraft maintenance and modifications, ensuring that the applicant has the necessary expertise to carry out the proposed changes safely.

How do I know if my alteration requires a Damage Tolerance Evaluation?

If your alteration or repair affects any part of the aircraft structure, you must check if it applies to FAR Parts 23.573, 25.571, 27.571, or 29.571, which relate to Damage Tolerance and Fatigue Evaluation of Structure. If applicable, you will need to provide a copy of the Damage Tolerance 8110-3, Damage Tolerance Report, and Damage Tolerance Specific Instructions for Continued Airworthiness (ICA), as indicated on the Field Approval Checklist form.

What should I do if my alteration requires a Flight Test?

If your alteration requires a Flight Test under FAR Part 91.407(b), you need to indicate this on the Field Approval Checklist by checking the appropriate box. This informs the FAA that a flight test is part of your project's validation process, and you will likely need to provide additional details on the planned test, including safety measures and objectives, to secure approval.

Can I attach previously approved FAA Form 337s as supporting data?

Yes, you can (and should) attach copies of previously approved FAA Form 337s as supporting data if they are relevant to your current application. This can provide valuable context and justification for the proposed alteration or repair, demonstrating compliance with existing standards and potentially facilitating the approval process.

What happens after I submit the Field Approval Checklist to the FAA?

After submission, the FAA will review your Standard Data Package, which includes the Field Approval Checklist, its attachments, and FAA Form 337. An Assigned Inspector will determine whether a Field Approval is appropriate for your project. If Field Approval is not applicable, they will advise on the proper method for obtaining approval, such as obtaining an STC or another form of authorization. The review may also determine if further concurrence, ICA review, or additional information is required.

One common mistake when filling out the Field Approval Checklist form is overlooking the need to indicate whether an existing Supplemental Type Certificate (STC) covers the modification for the specific make and model of the aircraft. Failure to accurately answer this question can lead to unnecessary delays. The form is designed to streamline the approval process, so ensuring that all the relevant information regarding STCs is accurately captured is imperative. This is often overlooked because applicants may not fully understand the significance of this information, or they may not have conducted adequate research prior to filling out the form.

Another error frequently encountered is insufficiently detailed aircraft and applicant information sections. It is crucial to provide comprehensive details such as the make, registration, point of contact, and, for the applicant, the type (whether a certified repair station or an individual mechanic) along with contact information. Leaving these fields incomplete or not providing enough detail can significantly delay the field approval process. This information allows the Federal Aviation Administration (FAA) to quickly and efficiently verify the applicant's credentials and the aircraft's eligibility for the requested alterations.

Additionally, applicants often forget to attach the necessary documentation, such as FAA Form 337, supporting drawings, schematics, diagrams, and any previously approved FAA Form 337s. The checklist clearly states which attachments are required, including specific supporting data such as structural drawings or electrical schematics. Neglecting to attach these documents can stall the approval process, as these materials are essential for the FAA to assess the alteration's impact and compliance with aviation standards.

Lastly, a critical oversight is not adequately detailing the project's schedule, including the date by which field approval is needed and proposed dates for the Aviation Safety Inspector (ASI) visit and project completion. This information is key to arranging necessary inspections and ensuring that the project timeline aligns with FAA scheduling capabilities. Without this, projects can face indefinite postponements, complicating logistics for both the applicant and the FAA.

When working with the Field Approval Checklist form, it’s important to be mindful of other key documents that often accompany this form to ensure a comprehensive approach to the approval process. These documents play crucial roles in providing detailed information and complying with regulatory requirements.

• FAA Form 337: Often paired with the Field Approval Checklist, FAA Form 337 is crucial for reporting major repairs and alterations to the Federal Aviation Administration. This form records detailed descriptions of the work performed, ensuring that modifications meet safety and design standards.
• Supplemental Type Certificate (STC): When an existing STC covers the modification, a copy of the STC provides the necessary details and approvals for the change, highlighting how the proposed alteration aligns with established safety parameters.
• Drawings, Schematics, & Diagrams: These provide a visual representation of the alterations or repairs, complementing the checklist and giving inspectors clear insight into the proposed changes to the aircraft's structure, electrical systems, or other components.
• Instructions for Continued Airworthiness (ICA): Whether included in Block 8 of FAA Form 337 or as a separate document, the ICA outlines maintenance procedures, inspection schedules, and other crucial information ensuring the aircraft remains airworthy post-alteration.

These documents, when used in conjunction with the Field Approval Checklist form, streamline the approval process by presenting comprehensive, organized information to the FAA. Complying with procedural requirements and accurately completing these documents can expedite approvals, ensuring aircraft modifications meet stringent regulatory standards and safety protocols.

The Field Approval Checklist form shares similarities with the FAA Form 337, Major Repair and Alteration. Both documents are crucial in the aviation industry, detailing specific modifications or repairs to aircraft. The Field Approval Checklist is used to gather and present data for requesting field approval, while FAA Form 337 records major repairs and alterations post-approval. They both contribute to the aircraft's compliance with Federal Aviation Regulations and ensure that detailed records of significant changes are maintained.

Another document with similarities to the Field Approval Checklist is the Supplemental Type Certificate (STC) application form. STCs are required when making changes to an aircraft's design that deviate from its original type certificate. The Field Approval Checklist can help in preparing an STC application by ensuring all necessary data and supporting documents, like drawings and test data, are compiled - much like an STC application which requires comprehensive documentation to justify the proposed modification.

Advisory Circular AC 43-210 is related to the Field Approval Checklist in its advisory role on standard procedures for requesting field approvals for aircraft alterations or repairs. AC 43-210 provides detailed guidance on how to prepare for and submit a request, similar to how the checklist organizes necessary information and documents to streamline the field approval process. Both serve as valuable resources for ensuring compliance with FAA requirements.

Type Certificate Data Sheets (TCDS) also share similarities with the Field Approval Checklist. TCDS documents provide specifications and conditions for aircraft design and operation, which are essential during modifications or repairs. The checklist helps compile relevant data and ensures proposed changes align with the TCDS standards for the aircraft, highlighting the link between maintaining design integrity and acquiring field approval.

Instructions for Continued Airworthiness (ICA) documents are akin to the Field Approval Checklist in their focus on the maintenance and safety of aircraft modifications. Both emphasize the importance of having clear, complete documentation for any changes made to the aircraft, including how they affect future maintenance procedures. The checklist ensures that alterations are documented in a way that supports the ongoing airworthiness of the aircraft, much like ICAs.

The Aircraft Flight Manual Supplement (AFMS) shares objectives with the Field Approval Checklist by providing essential information on operating and maintaining an aircraft following a modification. If a field modification impacts how the aircraft operates, an AFMS may be required to inform pilots and technicians of these changes, a process supported by the comprehensive data gathering of the Field Approval Checklist.

Damage Tolerance Evaluation reports, required for understanding how alterations affect the structural integrity of an aircraft, parallel the Field Approval Checklist in their focus on safety and regulatory compliance. The checklist ensures any relevant evaluations, including Damage Tolerance Reports, are included in the data package for field approval, underscoring the importance of considering fatigue and stress effects in modifications.

The Projected Completion Date document, while not a formal form like the Field Approval Checklist, plays a critical role in planning and executing aircraft modifications. This documentation of the project timeline ensures that all parties are aware of the schedule for necessary approvals, including field approvals collected with the help of the checklist, thereby facilitating efficient project management.

Designated Engineering Representative (DER) and Designated Airworthiness Representative (DAR) approval forms resonate with the Field Approval Checklist through their shared goal of ensuring aircraft safety and compliance. These approvals validate the technical accuracy and adherence to regulatory standards of modifications, a process to which the checklist is a precursor by compiling necessary endorsements and data for a smooth approval journey.

The Flight Test Plan, required under FAR Part 91.407(b) for some modifications, shares goals with the Field Approval Checklist by making sure any alterations do not negatively impact the safe operation of the aircraft. This plan lays out the scope and objectives of flight testing, a step that may be necessary following field approval to verify that modifications perform as intended. The checklist aids in the preliminary stages by ensuring all modifications are thoroughly documented and ready for such testing.

When completing the Field Approval Checklist form, ensuring accuracy and completeness is key to a smooth approval process. Here are some essential dos and don'ts:

• Do double-check the model and serial number of the aircraft to ensure they match your records.
• Do provide comprehensive answers to whether an existing Supplemental Type Certificate (STC) covers the make and model for the proposed modification.
• Do print or type all entries clearly to avoid misinterpretation of your information.
• Do attach all required documents, such as FAA Form 337, the Standard Data Package, drawings, schematics, and diagrams as specified in the checklist.
• Do accurately list the names and contact details of any Designated Engineering Representatives (DERs) or Designated Airworthiness Representatives (DARs) involved in the project.
• Do indicate whether the aircraft operates under a specific Air Carrier Certificate according to FAR Parts and if the alteration requires an Aircraft Flight Manual Supplement (AFMS).
• Do thoroughly review and include all appropriate information regarding Instructions for Continued Airworthiness (ICA) and any necessary damage tolerance evaluations.

• Don't leave sections blank if they are applicable; always provide a yes, no, or detailed response as required.
• Don't rush through filling out the checklist without verifying all the information against your project data and requirements.
• Don't forget to attach supplementary documents. Ensure all attachments are clearly labeled and relevant to your submission.
• Don't overlook the need for additional approvals or considerations, such as whether a flight test will be required under FAR Part 91.407(b).
• Don't assume everything is clear without consulting with a DER, DAR, or directly with the FAA if there are uncertainties.
• Don't submit the form without a final review to check for any errors or omissions that could delay the approval process.
• Don't forget to follow up with the FAA if additional information is requested or clarification is needed on your submission.

Understanding the Field Approval Checklist form is crucial for aviation professionals seeking approval for modifications or repairs. Misinterpretations can lead to delays or rejections. Here are nine common misconceptions clarified to streamline the approval process:

• The Field Approval Checklist form is mandatory. Many believe that using this specific form is required for field approval requests. However, the form itself states that equivalent methods to present the requested data and information are acceptable, such as Advisory Circular AC 43-210.
• It sets regulatory standards. There's a misunderstanding that the checklist establishes minimum regulatory standards. The text explicitly clarifies that the material listed is not regulatory and does not set any standards.
• Completion guarantees approval. Just because the checklist is completed thoroughly, it doesn't guarantee field approval. The information provided needs to meet the FAA’s requirements and standards for approval.
• All sections are required for every application. Specific parts of the form may not apply depending on the type of request. For instance, if there's an existing Supplemental Type Certificate (STC) covering the modification, extensive detail in certain sections may not be needed.
• Only physical alterations require Field Approval. Some think the checklist is only for physical changes to aircraft. However, it also applies to alterations in systems, components, and operational documents like the Aircraft Flight Manual Supplement (AFMS).
• Applicant details are for reference only. The section requesting applicant information is not just for reference. It is crucial as it helps the FAA understand who is making the request and their qualifications, affecting the scrutiny and processing of the application.
• STC information is optional. There is a notion that providing STC information is optional or only for informational purposes. This is incorrect. The existence of an STC can significantly impact the approval process and requirements for your application.
• FAA Form 337 is always necessary. While FAA Form 337 is often a part of the Standard Data Package for alterations or repairs, whether it must be included with the Field Approval Checklist depends on the specifics of the project and what is being altered or repaired.
• Immediate response from FAA. A common expectation is a quick response from the FAA after submission. The reality is that the time frame for approval can vary widely based on the complexity of the alteration, the completeness of the application, and the FAA’s current workload.

Having accurate expectations about the Field Approval Checklist process is essential for a smooth approval journey. Correctly understanding what the form and its instructions entail helps in submitting a comprehensive and compliant application that aligns with FAA protocols.

Understanding the Field Approval Checklist form is essential for anyone seeking FAA approval for aircraft modifications. Here are key takeaways to guide you through the process:

• The Field Approval Checklist is a tool, not a set of regulations, intended to help applicants supply the FAA with the necessary data and forms for modifications that do not meet established standards.
• If an existing Supplemental Type Certificate (STC) covers the make and model of the proposed modification, completing this form is not required. However, verification of such coverage is critical before deciding on the application process.
• Applicant and aircraft information are fundamental; ensuring accuracy here is crucial for smooth processing, including details like the make, model, registration, point of contact, and company information.
• The form differentiates between various types of applicants, such as Certified Repair Stations or individual mechanics, each with specific credential requirements (CRS #, A&P, IA number).
• The type of product and certification basis section helps the FAA understand the scope of the modification, whether it pertains to airframe, engine, or appliance, and the applicable parts and regulations (e.g., Part 23, Part 25).
• A schedule for the completion of the project, including desired dates for FAA field approval, ASI visit, and completion date, helps in planning and resource allocation from both the applicant's and the FAA's perspectives.
• Details about previous alterations or repairs potentially affected by the current modification can influence the approval process; thus, including this information is pivotal.
• Attachments play a significant role in the application, including FAA Form 337, supporting documentation from previous approvals, drawings, schematics, and test data. Ensuring comprehensive and relevant attachments will aid in a smoother approval process.

Correctly filled and complete submissions of the Field Approval Checklist and its attachments form the Standard Data Package, crucial for obtaining the necessary field approval for aircraft modifications. Paying close attention to each section and requirement can substantially improve the likelihood of a favorable review process.