Free Illinois School Transfer Form in PDF

Instructions on Writing Illinois School Transfer

When a student is transferring from one public school district in Illinois to another, completing the Illinois School Transfer Form is a necessary step. This document is vital for ensuring the smooth transition of students between schools. It serves to communicate whether the student is in good standing—which means the student is not currently suspended or expelled—and verifies that their medical records are complete and up-to-date. In adherence to the rules set forth by the Illinois School Code, completion and submission of this form to the new school district is mandatory for the admission process. Understanding and accurately filling out this form is crucial for parents or guardians facilitating their child's school transfer.

1. Start with the Student Identification Number: Enter the student's 9-digit identification number at the top of the form.
2. Fill in the Student's Name and Birthdate: Provide the student's last, first, and middle name followed by their birthdate in the format (Month, Day, Year).
3. Indicate the Student's Gender and Grade Level: Mark the appropriate box for the student’s gender and write the current grade level they are in.
4. Student’s Address: Enter the full address of the student, including street, city, state, and zip code.
5. Parent or Guardian’s Name and Contact Information: Write the name(s) of the parent(s) or guardian(s), their telephone numbers, and specify if it's a home or work number. Add the full address including street, city, state, and zip code.
6. Details of Both Schools: For the school the student is transferring from, provide the district name and number, and their full address. Similarly, for the school the student is transferring to, write the new district’s name and address, the name of the school, and the principal's name.
7. Student’s Status: Check the appropriate box that correctly reflects the student's standing. If the student is in good standing and their medical records are complete, check the corresponding box. If the student is not in good standing because of a suspension or expulsion, check the appropriate box and provide details of the suspension or expulsion duration, including start and end dates. If the student is ineligible for transfer due to specific reasons outlined in the form, such as possession of a weapon or controlled substance, check the corresponding box and provide the required explanations.
8. Principal’s Verification: The principal of the school the student is leaving must fill in their name, school phone number, county, district name and number, and their signature along with the date. This serves as official confirmation of the information provided.

After the form is fully completed, it is important to directly send this document to the new school the student will be attending. It is not to be returned to the Illinois State Board of Education. This step ensures that the student’s new school is aware of their academic and disciplinary standing as well as the completeness of their medical records, thus facilitating a smoother integration into the new school environment.

What is the purpose of the Illinois School Transfer form?

The Illinois School Transfer form is used to verify whether a student moving from one public school district in Illinois to another is "in good standing" and if their medical records are up-to-date and complete, as per Section 2-3.13a of the School Code. It ensures that the student is not currently being disciplined by out-of-school suspension or expulsion and is entitled to attend classes as of the date the form is completed. This verification is required before a public school district in Illinois can admit a new student.

Who needs to fill out the Illinois School Transfer form?

This form must be filled out for any student who is transferring from one Illinois public school district to another and requires verification of their disciplinary status and health record completeness. This form is to be provided by the student's current (transferring from) school district and sent directly to the new school the student will be attending.

What does "in good standing" mean on the form?

"In good standing" refers to the student not currently being subject to an out-of-school suspension or expulsion. It implies that the student has the right to attend classes and partake in school activities without any disciplinary restrictions as of the form's date.

What happens if a student is not "in good standing"?

If a student is not "in good standing" due to a current suspension or expulsion, the form allows for this to be declared. Depending on the policies of the receiving school district, the student may still be allowed to transfer, potentially into an alternative school program, unless the suspension or expulsion is due to specific severe infractions outlined in the form such as possession of a weapon or controlled substances, or battering a staff member.

Are medical records required for the school transfer?

Yes, verification that all medical records for the student are up-to-date and complete is required for the transfer. This is to ensure that the new school is aware of any medical needs or conditions the student might have and can make arrangements to accommodate them accordingly.

What if a student's medical records are not complete?

If a student's medical records are not up-to-date and complete, the form provides a section to indicate this status. It is the responsibility of the parents or guardians to ensure that these records are updated before or upon transferring to the new school.

How is the form submitted?

The completed Illinois School Transfer form should be sent directly to the new school the student will be attending. It is not to be returned to the Illinois State Board of Education. This ensures that the receiving school has all necessary information to proceed with the student’s enrollment.

Who signs the Illinois School Transfer form?

The principal of the school the student is transferring from is responsible for completing and signing the form. This official signature verifies the information provided about the student’s disciplinary standing and the completeness of their medical records.

Is the Illinois School Transfer form required for private school transfers?

The Illinois School Transfer form specifically pertains to students moving between public school districts within Illinois. If a student is moving from a private school to a public school, or vice versa, it's advisable to check with the respective schools regarding transfer requirements as they may have different protocols.

Can a student be denied admission to a new school based on the information in the transfer form?

A student can potentially be denied admission to a new school if they are not "in good standing" due to certain infractions like possessing weapons, controlled substances, or if there's history of battery against staff. School districts may also have policies that require students to complete the term of any current suspension or expulsion before being admitted, particularly if transferring due to disciplinary reasons.

One common mistake made when filling out the Illinois School Transfer form is incorrect or incomplete student identification information. When the Student Identification Number is not entered correctly - all nine digits must be precisely included - or if the name and birthdate sections are inaccurately filled out, it can lead to significant delays. These fields are crucial for ensuring the accurate identification of the student across different school systems, and errors here can result in the misplacement of records or even the rejection of the transfer request.

Another area often overlooked is the medical records section. The form requires a declaration about the student's medical records being up to date and complete. Neglecting to check the appropriate box or failing to provide detailed information when medical records are not current can hinder the transfer process. Schools rely on this information to maintain compliance with health regulations, and inaccuracies or omissions could prevent a student from starting at the new school on time.

A third mistake involves the section regarding the student’s current standing. Sometimes, those filling out the form fail to accurately disclose the student's disciplinary status. This includes not properly indicating whether the student is currently under suspension or expulsion. The implications of inaccurately reporting a student’s standing can be serious. It not only affects the student's eligibility for immediate transfer but might also contravene state laws guiding the transfer processes, especially if the student is under disciplinary action for serious offenses.

Lastly, incorrect or missing contact information for parents or guardians, including telephone numbers and addresses, is a frequent oversight. Current and accurate contact information is vital for the new school to communicate with a student's family regarding enrollment, orientation, and other necessary preparations for the student's transition. When this information is missing or incorrect, it delays the communication between the schools and the student's guardians, potentially delaying the student’s enrollment.

When transferring a student to a new school in Illinois, gathering all necessary documents alongside the Illinois School Transfer form is crucial for a smooth transition. This involves not just the transfer form but also several other key forms and documents. Each serves a specific purpose in ensuring the student's information is up-to-date and complies with both educational and health regulations.

• Birth Certificate: Used to verify the student's age and legal name. This is important for placing the student in the correct grade level and for maintaining accurate school records.
• Proof of Residency: Documents such as utility bills or a lease agreement are required to prove residency within the new school district. Schools need this to confirm the student qualifies for enrollment under district boundaries.
• Immunization Records: These health records ensure the student has received all required vaccinations. Schools must comply with state health regulations to protect all students and faculty members.
• Report Cards/Transcripts: Provides academic history and progress, necessary for appropriate grade placement and academic planning. It often includes information on completed courses and grades earned.
• Special Education Documents (IEP): For students who receive special education services, the Individualized Education Program (IEP) document tailors their educational experience to meet unique needs.
• Emergency Contact Forms: Lists contacts authorized to make decisions on the student’s behalf if parents or guardians cannot be reached. This includes medical decisions in case of an emergency.
• Disciplinary Records: While not always a requirement, transferring any records of disciplinary actions can be necessary, especially if there are ongoing conditions affecting enrollment or placement.

Collecting and submitting these documents alongside the Illinois School Transfer form ensures that the student’s transition is handled accurately and efficiently. It also ensures that all legal and educational guidelines are followed, making the process smoother for the student, the family, and the receiving school.

The Illinois School Transfer form shares similarities with the Student Enrollment Form, typically required at the time of registering a new student in a school. Both documents collect basic student information such as name, birthdate, and address, ensuring the school has the necessary data to record and manage the student's academic journey. The emphasis on capturing this foundational information makes both forms critical first steps in the student administration process.

Comparable to the Illinois School Transfer form, the Emergency Contact Form also gathers key contact details but focuses exclusively on whom to contact in case of an emergency. This form, like the transfer form, asks for the student's name, the parent or guardian's name, and their contact information, underlining the importance of quick and effective communication between the school and the student's family.

Another similar document is the Request for Student Records Form, which, when a student is moving between schools, allows the new school to formally request the student's academic and medical records from the previous institution. Like the Illinois School Transfer form, it serves as a conduit for ensuring that essential information about the student's standing and health records is transferred accurately and in compliance with educational regulations.

The School Withdrawal Form mirrors the Illinois School Transfer form, as it is filled out when a student is leaving a school, detailing the student's final day and the reason for withdrawal. Both documents play a role in the transition process, with the withdrawal form marking the student's exit from the school and the transfer form facilitating the student's entry into a new school.

The Academic Transcript Request Form shares a purpose with the Illinois School Transfer form in that it is used when students move between schools and need to transfer their academic history. While the transfer form certifies the student's good standing and updated medical records, the transcript request ensures the new school receives comprehensive academic records.

Similar to the Illinois School Transfer form, the Home Language Survey collects specific information about a student's background, specifically linguistic details. This document aids schools in providing appropriate language support services, ensuring that the process of transitioning between schools considers the student's language needs alongside their academic and medical history.

Like the Illinois School Transfer form, the Health Information Form is crucial for transferring students, as it compiles detailed medical information, including vaccination records and health conditions. This ensures that the new school is informed of any medical considerations that might affect the student's educational experience or require immediate attention.

The Student Discipline Record Request Form, while more specific in content, is fundamentally similar to the Illinois School Transfer form in its purpose of transferring critical student information between schools. This particular document focuses on detailing a student's disciplinary history, which, akin to the transfer form's section on the student's standing, informs the new school of any disciplinary actions that might impact the student's enrollment.

When filling out the Illinois School Transfer form, certain steps ensure the process is smooth and compliant with state guidelines. Here is a list of dos and don'ts that can help navigate this essential task.

• Double-check the student's identification number to ensure it is accurately entered. A 9-digit Student Identification Number is crucial for tracking and verification purposes.
• Ensure that the “in good standing” box is accurately checked according to the student's current status. This confirmation influences the student's ability to enroll in a new district.
• Confirm that all medical records are up-to-date and complete. Health and vaccination records often have strict compliance requirements.
• Include the complete and correct names and addresses of the student and the parent or guardian. Accuracy in this section is critical for official records and future correspondence.
• Fill in the transferring and receiving school details accurately, including the district name, number, and the principal's name at the new school.
• Contact the new school directly if you have any questions or need clarification on their specific enrollment policies.
• Have the principal sign and date the form before sending it directly to the new school. This signature authenticates the document.

• Avoid leaving any required fields blank. Every section of the form should be reviewed and filled out to meet compliance standards.
• Don’t guess on the student’s information; confirm all details are correct before submission. Incorrect information can delay or complicate the transfer process.
• Do not send the form to the Illinois State Board of Education; it should go directly to the new school the student will be attending.
• Avoid waiting until the last minute to request or submit this form. Delays can affect the student's enrollment in the new school.
• Do not falsify any information, especially regarding the student’s disciplinary status or health records. Accuracy is paramount.
• Resist the urge to skip over the instructions. Each section comes with specific directions that help ensure the form is filled out properly.
• Do not forget to check the box that most accurately represents the student's standing and medical record completeness.

When it comes to the transition of students between schools, the Illinois School Transfer form plays a crucial role. This form, mandated by the Illinois State Board of Education, ensures a smooth process, yet there are several misconceptions that can create confusion. Let's clarify the top ten misconceptions about this important document.

• Misconception #1: The form is only for high school students.

  Contrary to this belief, the Illinois School Transfer form is applicable to all grade levels within public school districts across Illinois, ensuring a standardized process for students of all ages moving from one district to another.

• Misconception #2: It's an optional document.

  In reality, no public school district in Illinois is required to admit a new student unless they can provide this form completed by their previous school, making it an essential part of the transfer process.

• Misconception #3: The form includes academic performance information.

  The primary purpose of the form is to report on a student's standing in terms of discipline and health records, not to provide academic grades or performance indicators.

• Misconception #4: It needs to be returned to the Illinois State Board of Education.

  This is inaccurate. The form is to be sent directly to the new school the student will be attending, not back to the state board.

• Misconception #5: The form negates the need for other records.

  While the form is critical, it does not replace the necessity for a full transfer of all pertinent student records between schools. It's one component of the transfer documentation.

• Misconception #6: It can be completed by the parent or guardian.

  The form must be completed by the principal or authorized school official from the student's current school, ensuring all information is accurate and authoritative.

• Misconception #7: Medical records aren't important if the student is in good standing.

  Regardless of disciplinary standing, up-to-date and complete medical records are required for transfer, underscoring the importance of health information in the student's academic continuity.

• Misconception #8: Any student not in good standing is automatically ineligible to transfer.

  Students not in good standing due to suspension or expulsion can still transfer, but their eligibility depends on the receiving district's policies and the availability of alternative programs.

• Misconception #9: The process is the same across all states.

  This form and process are specific to Illinois, highlighting the state's unique approach to handling public school student transfers. Requirements may vary significantly in other states.

• Misconception #10: Digital submission isn't allowed.

  While the form traditionally relies on physical transfer, advancements in digital communication and policy changes may allow for digital submission methods, though this depends on the school district's capabilities and policies.

Understanding these key points about the Illinois School Transfer form can help facilitate a smoother transition for students moving between schools within the state, ensuring they continue their education without unnecessary hurdles.

Understanding the Illinois School Transfer form is crucial for a smooth transition when a student moves to a new school district. This form, steeped in the guidelines provided by the Illinois State Board of Education, serves as a vital document ensuring that the student’s education is continued without unnecessary hurdles. Here are key takeaways about filling out and using this form:

• The Student Identification Number is a nine-digit number that uniquely identifies the student within the Illinois education system. This number is crucial for tracking and maintaining the student's academic records.
• The form verifies if a student is “in good standing”, meaning they are not facing any disciplinary actions such as out-of-school suspension or expulsion and are entitled to attend classes up until the date the form is issued.
• It is essential that the student’s medical records are up-to-date and complete. The transferring form will indicate whether this criterion is met, adhering to Section 2-3.13a of the School Code.
• No public school district in Illinois is required to admit a new student unless they can produce the Student Transfer Form from their previous Illinois public school district, making it a critical document for school transfer.
• The form necessitates the input of detailed information including the student’s name, birthdate, gender, grade level, and addresses both of the student and the parent or guardian, which ensures that the new school has all the necessary data to properly enroll the student.
• A section of this form requires a declaration by the principal regarding the student's standing and medical record status. This attestation directly impacts the student’s ability to enroll in the new district.
• If a student is not “in good standing” due to a current suspension or expulsion, the form allows for documentation of those details, including the duration of such disciplinary actions. This transparency helps the receiving school district to make informed decisions regarding the student's admission.
• The form includes a provision for students who are transferring under specific disciplinary conditions, such as possession of a weapon or controlled substances. It indicates whether the student is eligible for transfer based on these conditions.
• This document is not returned to the Illinois State Board of Education but is sent directly to the student's new school, facilitating a direct and efficient transfer process between the old and new institutions.

Proper completion and understanding of the Illinois School Transfer form are essential for ensuring that students facing a school change are afforded a seamless transition, keeping their academic journey on track while adhering to state laws and school district policies.