Free Navpers 1616 25 Form in PDF

Instructions on Writing Navpers 1616 25

Completing the Navpers 1616/25 form is a crucial step in documentation for enlisted personnel in the Navy. This form serves to record counseling sessions that are not specified in other directives, covering a variety of topics including performance, responsibilities, career advancement, and personal behavior. Ensuring that this form is filled out accurately and comprehensively is essential for maintaining a clear record of counseling actions, which can be used in evaluations and various administrative actions. Follow these steps to complete the form correctly.

1. Start with the DATE at the top of the form to ensure the counseling session is accurately recorded.
2. Fill in the NAME section with the enlisted member's last name, first name, and middle initial to clearly identify who the counseling session is concerning.
3. Enter the correct GRADE and SSN (Social Security Number) of the enlisted member to ensure proper identification and recording.
4. In the DIVISION/WORK CENTER/DUTY SECTION field, specify the current assignment of the enlisted member.
5. Document the NAME/GRADE OF COUNSELOR to record who conducted the counseling session.
6. Select the REASON FOR COUNSELING from the list provided or specify another reason under "OTHER" if the list does not cover the reason for the counseling session.
7. Under the section titled REASONS WHICH CAUSED THE COUNSELING REQUIREMENT, detail the circumstances leading to the need for counseling, including facts, details, and specific dates.
8. In the PLAN section, outline the resolutions discussed during the counseling session. This should include the actions the member has chosen to pursue in order to maintain superior performance or address any problems.
9. Ensure that the Signature of Counselor/Date is completed by the counselor conducting the session to validate the form.
10. The enlisted member should then sign under Signature of Member/Date to acknowledge the counseling session and any plans agreed upon.
11. If the enlisted member desires to make a statement, they should indicate their choice and sign under the section "I do/do not desire to make a statement".

This form is a vital tool in maintaining the standard of excellence expected from Navy personnel. It encourages open communication between enlisted members and their counselors, aiming to address and resolve issues that may affect the member's performance and career. Once completed, the Navpers 1616/25 form becomes part of the member's official record, serving as a reference for future evaluations, actions, or counseling sessions.

What is the Navpers 1616/25 form used for?

The Navpers 1616/25 form, also known as the Record of Enlisted Counseling, is a document used within the Department of the Navy. It serves to document quality force counseling actions that aren't covered by other directives. This may include counseling for matters related to performance, responsibilities, on-the-job (OJT) progress, career advancement, support of dependents, private indebtedness, substandard appearance, personal behavior, and other specified reasons. Essentially, it's a way for the Navy to maintain a formal record of counseling sessions between a counselor and an enlisted member, focusing on either reinforcing superior performance or addressing and resolving problems.

Is providing information on the Navpers 1616/25 form mandatory?

Disclosure of information on the Navpers 1616/25 form is voluntary. This is outlined in the form's Privacy Act Statement, which cites the authority of several U.S. Codes and an Executive Order for the collection of this information. Though voluntary, submitting this form can be crucial for documenting necessary counseling sessions that may impact evaluations, disciplinary actions, or administrative decisions related to the enlisted personnel.

Who can use the information filled in on a Navpers 1616/25 form?

The information recorded on the Navpers 1616/25 form can be used by Department of the Navy personnel for various purposes. Primarily, it is employed in evaluating and determining outcomes in disciplinary, punitive, and/or administrative actions concerning the enlisted member. This documented dialogue between the counselor and the enlisted member allows for a transparent review of performance and behavior-related issues, ensuring fair consideration in administrative and disciplinary matters.

What should be included in the "Plan" section of the Navpers 1616/25 form?

In the "Plan" section of the Navpers 1616/25 form, both the counselor and the enlisted member are expected to outline a strategy to continue superior performance or to address and resolve any problems identified during the counseling session. This part of the form should detail all resolutions discussed and must highlight the specific actions that the member has committed to pursuing. The plan serves as a roadmap for the enlisted member's improvement or continued success, and its formulation is a collaborative effort between the member and the counselor.

Can an enlisted member refuse to sign the Navpers 1616/25 form?

Yes, an enlisted member has the option to refuse to sign the Navpers 1616/25 form. At the end of the document, there is a provision for the member to indicate whether they desire to make a statement. If a member chooses not to make a statement or to sign the form, they can indicate their refusal at this juncture. However, it's essential for members to understand the implications of their choice, as this form plays a significant role in documenting counseling sessions that might impact future evaluations and decisions within the Navy's administrative and disciplinary frameworks.

Filling out the NAVPERS 1616/25 form can sometimes trip even the most meticulous individuals. Common mistakes range from entering incorrect information to misunderstandings related to the form's requirements. Let's delve into six frequent errors that can easily be avoided to ensure a smooth processing experience.

Firstly, skipping the Privacy Act Statement is a common oversight. Many individuals jump right into filling out the required information without acknowledging the statement. This section is crucial as it explains the legal basis for collecting the information and how it will be used. Taking a moment to understand these aspects can clarify the importance of providing accurate and honest information.

Another common mistake involves incorrectly entering personal details such as the name, grade, and social security number. These are fundamental yet often rushed through, leading to inaccuracies. It's essential to double-check these entries against official documents to prevent any issues or delays with the counseling record's acceptance and processing.

Frequently, the reason for counseling is not clearly specified. The form provides a range of options, but selecting 'Other' without providing adequate specification or explanatory details can cause confusion. It's important to be as clear and detailed as possible, giving insight into the unique circumstances prompting the counseling.

When outlining the reasons that led to the counseling, people often provide vague or incomplete descriptions. This part of the form calls for specific dates, facts, and sequences of events. Omitting these specifics can render the description of the issue nebulous, failing to provide a solid foundation for the counseling process.

A key part of the form is the plan developed by the member and counselor to address the identified issues. Quite often, individuals fail to outline detailed action steps or follow-up strategies. A well-thought-out plan is crucial for setting clear objectives and expectations for both parties involved.

Last but certainly not least, signatures are sometimes overlooked. Every section that requires a signature, including the decision to make an additional statement, must be signed appropriately. These act as validations of the information provided and consent to the proposed action plans. Missing signatures can stall the process, awaiting completion.

By being aware of these common mistakes and taking steps to avoid them, filling out the NAVPERS 1616/25 form can be a smooth and efficient process. Attention to detail, clarity, and accuracy are paramount, ensuring that the counseling record accurately reflects the situation and plans for resolution.

When dealing with the NAVPERS 1616/25 form, which is used for documenting enlisted counseling sessions within the Department of the Navy, it's important to be aware of other documents that often accompany or supplement this process. These forms and documents serve various purposes, from detailing personal and career development to ensuring compliance with military standards and regulations. Below is a list of documents that frequently complement the NAVPERS 1616/25 form to provide a well-rounded approach to counseling and personnel management within the Navy.

1. NAVPERS 1070/613 – Administrative Remarks: This document provides an official record of significant administrative remarks concerning a service member, ranging from commendations to admonishments.
2. OPNAV 6110.1J – Physical Readiness Program Record: Essential for tracking a service member's physical fitness assessment scores, ensuring compliance with Navy physical readiness standards.
3. BUPERSINST 1610.10 – Navy Performance Evaluation System: This instruction and its accompanying forms detail the procedures and requirements for evaluating the performance of enlisted personnel, closely tied to counseling outcomes.
4. NAVPERS 1306/7 – Enlisted Personnel Action Request: Used by enlisted members to request assignments, training, and other personnel actions that may be discussed during counseling sessions.
5. NAVEDTRA 14325 – Basic Military Requirements: This manual covers foundational knowledge for Navy personnel, often referenced in counseling sessions to address knowledge gaps or performance issues.
6. DD Form 214 – Certificate of Release or Discharge from Active Duty: While not used in conjunction with counseling sessions, it is a critical document for any service member transitioning out of the service, which may be a topic of career-related counseling.
7. NAVPERS 15560 – Naval Military Personnel Manual (MILPERSMAN): This manual provides detailed instructions on a wide range of personnel policies and procedures, including those related to counseling and disciplinary actions.
8. CG-3307 – Coast Guard Administrative Remarks: Similar to the NAVPERS 1070/613 for the Navy, this form is used by the Coast Guard to document administrative remarks on Coast Guard personnel.
9. NAVCRUIT 1131/5 – Enlisted Interviewer’s Appraisal Sheet: Used during the recruitment process, this form assesses the suitability of potential enlistees. Insights from these appraisals might be referenced in counseling sessions for career development.
10. NAVPERS 1740/6 – Dependency Application/Record of Emergency Data: Essential for service members to record emergency contact information and dependency status, which can be relevant in counseling sessions focused on family or dependent support issues.

This collection of forms and documents spans a broad spectrum of military life and work. They are instrumental in managing the career progress, health, and administrative responsibilities of Navy personnel. By understanding these documents and their purposes, individuals participating in or conducting counseling sessions can ensure a thorough approach to addressing both challenges and opportunities within a service member's career.

The NAVPERS 1616/25 form, focusing on enlisted personnel counseling within the Navy, has parallels to the Army's DA Form 4856, which is used for Developmental Counseling. Both forms serve as a written record to document counseling sessions between a superior and their subordinate, detailing performance, objectives, and plans for improvement or further development. These forms are integral in maintaining an ongoing dialogue to help personnel achieve their full potential, while also serving as documentation for any future decisions regarding career progression or disciplinary actions.

Similarly, the Air Force's AF Form 174, Record of Individual Counseling, serves a comparable function to the NAVPERS 1616/25. It outlines the reasons for counseling, the nature of the advice given, and the action plan agreed upon by both parties. Both documents are crucial in providing structured feedback and guidance, ensuring that members of the service are aware of expectations, areas for improvement, and the resources available to assist in their professional development.

The Coaching Session Form, used in various corporate settings, echoes the structure and intent of the NAVPERS 1616/25. While the context might differ, the purpose remains to record discussions on performance, set goals, and outline steps for achievement. Both forms are pivotal in fostering growth, addressing areas of concern, and acknowledging accomplishments within a structured framework, guiding individuals toward their professional objectives.

The Performance Improvement Plan (PIP) found in many civilian workplaces also shares similarities with the NAVPERS 1616/25 form. PIPs are employed to identify performance issues, set improvement targets, and outline the support and resources provided to the employee. Like the NAVPERS form, a PIP is a tool for transparent communication between an employee and management, aimed at enhancing performance and achieving specified outcomes.

Employee Counseling Forms, utilized across various industries, bear resemblance to the NAVPERS 1616/25 in their function to document discussions around performance issues, professional development, or personal matters affecting work. These forms create a structured way to address and resolve issues, set plans in motion for improvement, and record the steps agreed upon by both employer and employee, making future follow-up and accountability possible.

Academic Advising Records, used within educational institutions, serve a parallel purpose to the NAVPERS 1616/25 form by documenting discussions between students and advisors. These records might cover academic performance, career aspirations, or personal challenges impacting studies, similar to how the NAVPERS form addresses various facets of a service member's career and personal development within a military context.

Lastly, the Individual Development Plan (IDP) used in both government and private sectors, shares goals similar to those of the NAVPERS 1616/25 form. The IDP is focused on career and personal development planning, identifying areas for growth, setting achievable objectives, and outlining steps to reach these goals. Both documents are instrumental in guiding individuals along their chosen paths, ensuring they have the support and structure needed to succeed.

When completing the NAVPERS 1616/25 form, which is used to document counseling sessions for Department of the Navy personnel, there are certain practices to follow for accuracy and effectiveness. Here are key dos and don'ts:

• Review the Privacy Act Statement carefully to understand the purpose of the information request and its uses. This helps in appreciating the significance of the information you provide.
• Provide detailed, factual information in the sections that require the reasons for counseling and the plan developed. Specific dates, events, and actions are crucial for a clear understanding of the circumstances and the proposed resolutions.
• Ensure the member's participation in developing the plan to overcome problems. The effectiveness of counseling is significantly enhanced when the individual acknowledges their issues and commits to the outlined solutions.
• Verify all information for accuracy before signatures are affixed. Both the counselor and the member should review the form thoroughly to ensure that all entries accurately reflect the discussion and agreements.

• Rush through filling out the form without giving due consideration to each section. Hasty completion can lead to errors or omissions that might impact the validity of the counseling session.
• Overlook the member's right to make a statement. The form provides a space for members to express their perspective. Ensure they are aware of this and encourage them to use it if they wish.
• Ignore confidentiality requirements. While disclosure of information on the form is voluntary, once provided, it should be handled with the appropriate level of confidentiality to respect privacy and maintain trust.
• Forget to follow up on the plan developed during the counseling session. Documentation on the form is the first step, but ongoing support and follow-up are necessary to ensure the success of the intervention.

• One common misconception is that the NAVPERS 1616/25 form is only used for negative counseling. However, this document is utilized not just for addressing issues, but also for documenting quality force counseling actions that include both corrective and positive feedback aimed at career advancement and superior performance recognition.
• Many believe that filling out the NAVPERS 1616/25 form is mandatory for all Department of the Navy personnel. In truth, disclosure of information on this form is voluntary, designed to document counseling actions that are not prescribed in other directives.
• Another misconception is that the form is used to document legal disciplinary actions. The form is primarily intended for administrative actions, evaluations, and determinations in disciplinary or punitive scenarios, not legal judgments.
• Some think that the NAVPERS 1616/25 form lacks confidentiality due to its association with disciplinary actions. However, it adheres to the Privacy Act Statement, ensuring that personal information is protected and used responsibly within the Department of the Navy.
• It's also mistakenly believed that the form is complicated and solely the responsibility of the counselor to complete. The document facilitates a collaborative process where both the member and counselor develop a plan together to continue superior performance or to address and overcome problems.
• Lastly, there is a misconception that the outcome of the counseling session as documented on the NAVPERS 1616/25 form is final and unchallengeable. Members have the right to make a statement on the form if they desire, providing an opportunity to express their perspective or contest the counseling content.

Understanding the NAVPERS 1616/25 form, officially known as the Record of Enlisted Counseling, is crucial for Navy personnel. This document plays a significant role in maintaining quality force counseling and in the evaluation process within the Department of the Navy. Here are key takeaways about filling out and using this form:

• Authority and Purpose: The form is backed by several statutes including 5 U.S.C. sec. 301, 10 U.S.C. 5947, and 44 U.S.C. sec. 3101, along with Executive Order No. 9397. It is designed to document counseling actions not covered by other directives, serving as a formal record of advice given for both positive reinforcement and addressing various issues.
• Voluntary Disclosure: While filling out the form, it's important to recognize that providing information is on a voluntary basis. This aspect underscores the sensitivity and confidentiality inherent in the counseling process.
• Comprehensive Information: The form requires detailed personal information including name, grade, social security number (SSN), division/work center/duty section, and the name/grade of the counselor, ensuring that the counseling session is well-documented and personalized.
• Reasons for Counseling: Counseling covered by the NAVPERS 1616/25 can encompass a wide range of reasons – from performance responsibilities and on-the-job (OJT) progress to personal behavior and financial indebtedness. This flexibility allows for a broad application in addressing enlisted members' needs.
• Detailed Documentation: The form emphasizes the importance of recording specific reasons for the counseling, including facts, details, and sequences of events, which can aid in future evaluations and determinations in disciplinary or administrative actions.
• Collaborative Plan Development: A critical section of the form is the plan developed jointly by the counselor and the member to either continue superior performance or resolve identified problems, highlighting the form's role in fostering improvement and accountability.
• Personal Election: It is significant that the form includes a space for the member to indicate the actions they have personally decided to take, encouraging ownership and active participation in their development process.
• Signatures: The form concludes with sections for the signatures of both the counselor and the member, providing a formal acknowledgment of the counseling session's content and agreed-upon actions.
• Member's Statement: Finally, the individual counseled has the option to make a personal statement on the form, allowing space for any additional context, rebuttal, or affirmation from their perspective.

Effectively utilizing the NAVPERS 1616/25 form is essential for maintaining professionalism and accountability within the Navy. It ensures that counseling sessions are conducted with the highest level of integrity, with all parties fully informed and actively participating in the development and resolution process. Understanding these key aspects of the form can significantly impact the counseling's effectiveness and the professional growth of the enlisted personnel.