Free Nbi Clearance Form in PDF

Instructions on Writing Nbi Clearance

Once you've gathered all necessary documents and information, filling out the NBI Clearance Form requires attention to detail and honesty. Ensuring accuracy in your application is crucial because any false information can lead to legal consequences under the Revised Penal Code of the Philippines. Here are the steps to complete the form correctly:

1. Start by writing the date on the designated space at the top right corner of the form. Use a black pen and write in block capital letters to ensure legibility.
2. Under "CLEARANCE PROCESSING CENTER," write the branch where you are applying. Again, use block capital letters.
3. For the "OR* NUMBER" and "DATE" fields (FOR CASHIER’S USE ONLY), leave these blank as they will be filled out by NBI personnel after payment.
4. Indicate the civil status, sex, citizenship, and the ID presented including the ID number in the respective fields.
5. Specify the purpose of the NBI clearance application.
6. List any scars, marks, or peculiarities you might have. If none, you can write "N/A."
7. Enter your personal details such as last name, first name, middle name, nickname, and if applicable, the husband’s surname for married women.
8. Provide the names and places of birth (town/city and province) of both parents.
9. If you are a foreign national, check the appropriate box and fill in your passport or ACR details.
10. Fill in your present address and, if applicable, your address abroad.
11. Write down the details of your date of birth, including the town/city and province where you were born.
12. Include your highest educational attainment and occupation.
13. Provide a contact email that NBI can use for official communications.
14. Finally, read the certification statement at the bottom of the form carefully. By signing your name, you affirm that all the information provided is true and correct. Ensure your signature does not exceed the box provided.

After completing the form, double-check all entries for accuracy and clarity. Submit the form along with any additional requirements to the designated counter at the NBI Clearance Center. You will then proceed with the biometrics (photo capture and fingerprint scanning). Once done, wait for the release of your NBI Clearance based on the processing time provided. Remember, ensuring all information is accurate and true is essential for a smooth clearance process.

What is the NBI Clearance?

The NBI Clearance is a legal document issued by the National Bureau of Investigation (NBI) in the Philippines. It certifies that the individual applying for it has no criminal records. It is commonly used for employment, business permits, travel abroad, and other legal procedures.

How do I fill out the NBI Clearance application form?

When filling out the NBI Clearance application form, you must use block capital letters for clarity. Ensure that every section is completed accurately, including personal details like your full name, date of birth, and address. For married women, include your husband's surname. If applicable, mark the box indicating alien status and provide passport or Alien Certificate of Registration (ACR) details. Do not leave any section blank unless it does not apply to you.

Are there any penalties for falsifying information on the NBI Clearance form?

Yes, falsification of any information on the NBI Clearance form is punishable under Articles 171 and 172 of the Revised Penal Code of the Philippines. Providing false information can lead to legal prosecution and penalties.

What should I do if I have scars, marks, or peculiarities?

If you have any scars, marks, or peculiarities, you should accurately describe them in the designated section of the application form. This information helps in identifying you accurately and differentiating you from others who may have a similar name.

What documents are needed when applying for an NBI Clearance?

When applying for an NBI Clearance, you must present a valid identification document (ID). Acceptable IDs include your passport, driver’s license, voter’s ID, SSS/GSIS ID, school ID, or any government-issued ID. Always check the current list of acceptable IDs as it may change.

Can foreigners apply for an NBI Clearance?

Yes, foreigners living in the Philippines can apply for an NBI Clearance. They must check the box indicating alien status on the application form and provide their passport or ACR details. This is essential for various legal and employment purposes in the Philippines.

What is the purpose of indicating my highest educational attainment and occupation?

Indicating your highest educational attainment and occupation on the NBI Clearance application form helps to further authenticate your identity and differentiate you from others. It is part of the comprehensive approach to ensure accuracy in the clearance process.

What does the clearance processing center need my contact email for?

Your contact email is required to communicate any updates or notices regarding your NBI Clearance application. This may include information about your application status, requirements for additional documentation, or notifications regarding collection.

How do I certify that the information I’ve provided is true and correct?

To certify that all the information you’ve provided on the NBI Clearance application form is true and correct, you must sign the form in the designated signature box. By signing, you are legally affirming the accuracy of the information and acknowledging the penalties for falsification.

When applying for an NBI Clearance in the Philippines, it's crucial to avoid common errors that can delay the process or lead to complications. Here are eight mistakes often made on the form.

First, not writing in block capital letters is a fundamental mistake. The form clearly instructs applicants to 'WRITE LEGIBLY IN BLOCK CAPITAL LETTERS.' Failure to do so can cause misinterpretation of the information provided, leading to potential delays in processing.

Another common error is skipping sections that applicants mistakenly believe are optional but are, in fact, mandatory. Every part of the form serves a purpose, from identifying marks to citizenship status; leaving blanks can raise red flags or result in incomplete processing.

Many individuals mistakenly use nicknames or abbreviations instead of their full legal names. This discrepancy can cause confusion, especially if official documents like IDs do not match the application. It is crucial to use the name exactly as it appears on government-issued identification.

Incorrectly indicating marital status, especially for married women who may or may not choose to include their husband's surname, is a frequent oversight. This should match legal documents to ensure consistency across government records.

An error that often trips up applicants is not accurately reporting previous clearance numbers or dates, assuming they remember them correctly without verifying. This can complicate the validation of past clearances.

Another issue arises when applicants fail to check the appropriate box indicating if they are an alien and then leave the related fields for passport or ACR (Alien Certificate of Registration) details blank. For foreign nationals, this information is vital for background checks and legal verification.

A subtle yet significant mistake is not clearly indicating one's highest educational attainment or occupation because of handwriting issues or misunderstanding the request. These details can be important for background checks and should be provided as accurately as possible.

Lastly, a critical error is failing to sign the form or misreading the declaration, not recognizing the severity of falsification. This attestation is a legal statement; signing it confirms that all provided information is true and correct under penalty of law. Failing to sign, or signing in a manner that does not match one's official ID, can invalidate the application.

Avoiding these mistakes can lead to a smoother, quicker NBI Clearance processing experience. By providing accurate, legible information as requested, applicants can help ensure their application is processed without unnecessary delays.

In the process of completing or accompanying the NBI Clearance form, various other forms and documents are typically required to ensure thorough and accurate verification. These additional documents are often essential for identification purposes, background checks, or to fulfill specific criteria set forth by the governing bodies or institutions requesting the NBI Clearance.

• Birth Certificate: An official document issued by the civil registry office, detailing an individual's birth date, place, and parentage. It serves as a foundational identity document, verifying personal details crucial for the NBI clearance process.
• Passport: A travel document that also serves as a widely recognized form of identification. It provides photographic verification of an individual's identity and is often required for those who have transactions involving foreign travel or residency.
• Driver’s License: Issued by the Department of Transportation, this document not only permits an individual to drive a motor vehicle but also acts as a valid photo ID for various verification processes, including the NBI clearance.
• Proof of Address: This could be a utility bill, a lease agreement, or any official document that verifies an individual's current residential address. Accurate residential information is crucial for background checks and for mailing purposes.
• Philippine Statistics Authority (PSA) Issued Marriage Certificate: For married women who opt to use their husband's surname, this document proves the change of name from maiden to married name, crucial for verifying current legal identity.
• Barangay Clearance: Issued by the local barangay office, it certifies that the individual resides in the area and has a good moral character. It often serves as a preliminary clearance before more formal national checks.

These documents collectively support the NBI Clearance application, helping to establish an individual's legal identity, residence status, and personal background. Ensuring that these documents are in order, accurate, and up-to-date facilitates a smoother clearance process. It is advisable for applicants to prepare these documents ahead of time to avoid any delays or complications in obtaining their NBI Clearance.

The NBI Clearance form closely resembles the passport application form in the Philippines. Both documents require applicants to provide detailed personal information, including full name, place and date of birth, current address, occupation, and educational attainment. The purpose of collecting such comprehensive data is to verify the identity of the individual and assess their eligibility for the document being applied for. Additionally, both forms require the presentation of valid identification and feature sections where applicants must declare that the provided information is true and correct, under penalty of law for falsification.

Similarly, the police clearance form shares several characteristics with the NBI Clearance form. It requires personal information, such as the applicant's name, date and place of birth, and present address, to conduct a background check for any criminal records within the jurisdiction of the issuing authority. Like the NBI Clearance, obtaining a police clearance often involves verifying the applicant's identity through biometric data and photo identification. These precautions ensure that the clearance reflects the applicant's current legal status accurately.

The driver's license application form in the Philippines is another document with parallels to the NBI Clearance form. This form collects personal details, including the applicant's name, address, birthdate, and physical characteristics like height and weight. The purpose behind this is to ensure that the driver's license accurately identifies the individual and to assist in law enforcement activities if necessary. Both forms take measures to verify the authenticity of the information provided, often requiring government-issued IDs and subjecting applicants to penalties for falsification.

Employment application forms also share similarities with the NBI Clearance form, especially in the collection of personal data. Employers require applicants to fill in their name, contact information, educational background, and work history. This parallels the NBI Clearance's approach, aiming to establish the applicant's identity and qualifications. While the primary purpose of an employment application is for job candidacy evaluation, it similarly underscores the importance of accurate and truthful self-representation, with potential legal repercussions for falsification.

When filling out the NBI Clearance Form, it's crucial to adhere to specific guidelines to ensure the process is smooth and error-free. The following lists provide ten essential dos and don'ts to follow:

Things You Should Do:

1. Ensure all written information is in BLOCK CAPITAL LETTERS to promote clarity.
2. Double-check that all information provided matches the details in your official documents.
3. Write legibly to prevent any misunderstandings or processing delays.
4. Verify the OR* (Official Receipt) Number and date are correctly filled out for cashier's use.
5. Include accurate and current contact information to facilitate easy communication.
6. Indicate your civil status correctly and provide spouse’s details if applicable.
7. State any scars, marks, or peculiarities as these details help in the identification process.
8. Ensure the purpose of the application is clearly stated, as it determines the type of clearance issued.
9. List all previous and alternate names (including nicknames and maiden names) to ensure thorough background checks.
10. Sign the form to certify that all the provided information is true and correct.

Things You Shouldn't Do:

• Avoid leaving blank fields; always input 'N/A' if a section does not apply to you.
• Do not use nicknames or initials unless specifically asked for in sections like "Other Name / AKA."
• Refrain from falsification of information, as it is punishable under Articles 171 & 172 of the Revised Penal Code.
• Do not rush when filling out the form; take your time to ensure accuracy.
• Avoid erasures and corrections; if a mistake is made, it’s better to start with a new form.
• Do not forget to fill out the “Contact e-Mail” section for electronic correspondence.
• Do not ignore the section for applicants who are aliens; fill it out if applicable.
• Avoid using pens that easily smudge or fade, as this can make information unreadable.
• Do not forget to list all identification documents presented at the time of application under "ID presented."
• Avoid submitting the form without verifying all the information against your official documents.

When it comes to the NBI Clearance form, many people have misconceptions about its requirements and implications. Addressing these misconceptions is important to ensure applicants understand the process, avoid mistakes, and comply with the law.

• Misconception 1: Writing in lowercase is acceptable. The form specifically instructs to "WRITE LEGIBLY IN BLOCK CAPITAL LETTERS." This means that all entries should be in uppercase letters for clarity and uniformity.

• Misconception 2: Falsification penalties apply only to major errors. The form warns that falsification is punishable under Articles 171 & 172 of the Revised Penal Code, emphasizing that even minor inaccuracies or omissions can carry legal consequences. Applicants must ensure every detail is accurate and true.

• Misconception 3: The form is for sale. The statement "THIS FORM IS NOT FOR SALE" directly counters any notion that applicants need to pay for the form itself. It's provided for free, and fees are only required for the clearance processing.

• Misconception 4: Any ID can be used for the application. The form requires the presentation of a specific "ID CIVIL PRESENTED" with its ID number. This implies that not all IDs are acceptable, and applicants should verify which types are considered valid for the NBI Clearance process.

• Misconception 5: The form doesn't accommodate applicants with dual citizenship. The section marked "CITIZENSHIP STATUS" allows individuals to accurately represent their citizenship, which includes provisions for those with dual citizenship. The form is designed to cater to all applicants, regardless of their nationality.

• Misconception 6: The applicant's signature is the only essential personal verification. Beyond the signature at the end, which is indeed critical, applicants must also supply biometric data as part of the NBI Biometric Clearance System (NBCS). It emphasizes the comprehensive approach to personal identification, utilizing both documentation and biological data.

Understanding these aspects of the NBI Clearance form can streamline the process for applicants, ensuring that the information provided is accurate and in accordance with the legal requirements.

When applying for a National Bureau of Investigation (NBI) Clearance in the Philippines, it is crucial to understand the process and the importance of providing accurate information. Here are key takeaways on how to fill out and use the NBI Clearance Form effectively:

1. Information must be written in block capital letters to ensure clarity and legibility. This helps in avoiding misunderstandings or processing delays due to illegible handwriting.
2. Falsification of information is a serious offence, punishable under Articles 171 and 172 of the Revised Penal Code. It is imperative for applicants to ensure all provided details are true and correct.
3. The form requires personal details such as name, birthplace, and marital status. Married women need to include their husband's surname, highlighting the need for accuracy in personal information for all applicants.
4. Applicants must indicate their citizenship status clearly, along with a valid ID number. This is crucial for verification purposes and establishing the applicant's legal identity.
5. Purpose of the clearance must be stated. This determines the type of clearance issued, as different transactions require different clearance types.
6. Physical characteristics including height, weight, complexion, and identifying marks or scars must be accurately described. These details are vital for the unique identification of the applicant.
7. For foreign nationals (aliens) applying for a clearance, additional details such as passport or Alien Certificate of Registration (ACR) number and address abroad need to be filled in. This ensures that the clearance process takes into account international aspects of the applicant's identity.
8. Highest educational attainment and occupation are requested in the form, highlighting the NBI's comprehensive approach to identity verification.
9. The applicant’s signature is required at the end of the form to certify that all information provided is true and correct, reinforcing the seriousness of the document and the information therein.

By following these guidelines and carefully filling out the NBI Clearance Form, applicants can ensure a smoother process with the National Bureau of Investigation, aiding in their various personal and professional undertakings.