Free Remax Referral Form in PDF

Instructions on Writing Remax Referral

Filling out the RE/MAX International Referral Form is a straightforward process but requires attention to detail. This form is used to formalize the referral relationship between two real estate agents within the RE/MAX network. By accurately completing this document, both the referring and receiving agents agree on the terms, including the referral fee based on the transaction's outcome. Carefully follow the steps below to ensure that the form is filled out correctly and completely.

1. Receiving Agent Information: Start by entering the name, office name, office address (including city, state/province, zip/postal code, and country), email address, primary phone, and cell phone of the agent who is receiving the referred client.
2. Referring Agent Information: Enter similar information for the referring agent: agent name, office name, office address, city, state/province, zip/postal code, country, email address, primary phone, and cell phone. Also include the referring office's tax ID number.
3. Client Information: Fill in the client's full name, current home phone number, current address, work phone number, cell phone number, the number of adults and children involved in the move, any additional notes relevant to the client or move, next date of home finding trip, and the expected move date.
4. Current Property Information: Specify if the client is selling a property by listing client status, estimated listing price, if the clients need to sell their current property first, whether the client has been pre-qualified for a mortgage, and provide the lender's information if available. Additionally, note the reason for the move.
5. Desired Property Information: Enter the client's preference for the price range, estimated down payment, desired monthly payment, preferred home style (single-family home, condo/townhome, other), number of bedrooms and bathrooms, square footage, familiarity with the area, preferred area, school requirements (elementary, jr. high, sr. high, college), and any additional requirements for the new property.
6. Referral Agreement Details: Determine the referral fee and indicate whether it will be based on the listing, selling, or the commission. Both the referring and receiving agent must sign and date the form to acknowledge the agreement.

After completing the form, review all the sections to ensure accuracy and completeness. Both agents should keep a copy of this agreement for their records. The next step is for the referring agent to introduce the client to the receiving agent, facilitating a smooth transition and continuation of high-quality service. Remember, clear communication and transparency between all parties involved are key to a successful referral.

What is the purpose of the RE/MAX International Referral Form?

The RE/MAX International Referral Form is designed to facilitate a seamless process when a real estate agent refers a client to another agent, typically in a different location. This form ensures that all necessary information about the receiving and referring agents, the client, their current property, and their desired property specifications are clearly communicated. Additionally, it delineates the terms of the referral agreement, including the referral fee to be paid upon a successful transaction.

Who needs to fill out this form?

Both the referring agent and the receiving agent are required to fill out this form. The referring agent initiates the process by providing detailed information about the client and the nature of the referral, including the expected transaction details. The receiving agent, upon acceptance of the referral, provides their professional information, and both parties agree on the referral fee and other terms by signing the document.

What information is needed about the client?

Comprehensive information about the client is necessary for the effectiveness of the referral. This includes the client’s name, current contact information (home, work, and cell phone numbers), current address, the number of adults and children involved in the move, and any additional relevant details that may assist the receiving agent. Also critical are the client’s preferences for their next home, including price range, desired property type, number of bedrooms and bathrooms, and any specific area or school requirements. Understanding the client's motivations for moving and any financial pre-qualifications can significantly streamline the search process.

How is the referral fee agreed upon?

The referral agreement section of the form specifies the amount or percentage of the referral fee. This fee is paid by the receiving agent to the referring agent after a successful transaction. The fee is typically calculated based on a percentage of the commission earned by the receiving agent. Both parties must agree on the fee, and it is often negotiated based on the complexity of the referral, the expected commission, and industry standards.

Is it compulsory for clients to sell their current property before moving?

Not necessarily. The form includes a section to indicate whether the clients must sell their current property before making a move. This information helps the receiving agent understand the client’s situation and timelines better. However, clients' circumstances vary, and this requirement might depend on their financial situation, the urgency of the move, or the conditions of the housing market.

Can the preferred area and school requirements significantly impact the referral process?

Absolutely. Client preferences regarding the area and school requirements are crucial for a successful referral. These preferences help the receiving agent to narrow down the search to properties that meet the client’s specific needs and desires. School districts, in particular, can be a deciding factor for many families, influencing the area in which they wish to live. Providing detailed preferences and requirements ensures a more tailored and efficient property search process.

What happens after both agents sign the referral form?

After both the referring and receiving agents sign the referral form, it acts as a formal agreement between the two parties. The receiving agent proceeds with the client's house hunting or selling process based on the detailed information provided. The signed form also binds the receiving agent to pay the agreed-upon referral fee to the referring agent upon the successful closing of a sale or purchase transaction. The signing of the form marks the beginning of a collaborative effort to satisfy the client’s real estate needs.

Filling out the RE/MAX International Referral Form correctly is crucial for a smooth referral process, yet mistakes can happen. A common error is incomplete agent information. Both the referring and receiving agents must ensure all fields including names, office names, addresses, and contact details are accurately filled. Missing or incorrect information can lead to communication delays or referral failures.

Incorrect client information is another frequent mistake. It's vital to double-check the client's name, current home phone number, address, and especially the details related to the move. Errors in the client's information can cause confusion and impede the referral process.

Often, miscommunication about the referral fee occurs. The referral agreement section should be filled out with clear terms regarding the commission and referral fee. Any ambiguity or lack of specificity in this section can lead to disputes between agents later on.

Another mistake is failing to specify the property requirements accurately. This includes the desired price range, home style, number of bedrooms and baths, and square footage. If this section doesn't accurately reflect the client's needs, it could result in an unsatisfactory search process.

Additionally, leaving out financial details such as the client's estimated property listing price, if they must sell their current property first, and whether they have been pre-qualified can lead to unrealistic expectations and wasted efforts by the receiving agent.

Not specifying the expected move date and the next date of the home finding trip can also be problematic. These dates are crucial for planning purposes and ensuring all parties are aligned with the timeline of the move.

Lack of details on the reason for the move is another oversight. Including a detailed explanation can help the receiving agent understand the client's situation better and tailor the search process to their specific needs and circumstances.

Lastly, forgetting to get the referral agreement signed and dated by both agents renders the document unofficial and could question the enforceability of the referral fee agreement. Securing signatures is a vital final step in the referral process.

When real estate professionals use a RE/MAX International Referral Form, it often comes with several other forms and documents that complete the referral process and facilitate a smooth transaction for all parties involved. Besides collecting both agents' details and specifics about the client's needs, the referral form sets the stage for a comprehensive approach to real estate transactions. Here's an outline of other such documents often used along with the RE/MAX referral form:

• Exclusive Buyer Agency Agreement: This document outlines the rights and duties of the real estate agent and the buyer, establishing an exclusive working relationship.
• Listing Agreement: For clients looking to sell a property, this contract authorizes the listing agent to act on their behalf in marketing and selling their home.
• Lead-Based Paint Disclosure: A must for any residential sale transaction involving properties built before 1978, this document informs about the presence of lead-based paint.
• Real Estate Transaction Checklist: A comprehensive list detailing each step that needs to be taken from start to finish of a real estate transaction, ensuring nothing is missed.
• Buyer Needs Assessment Form: Helps agents understand the buyer's specific requirements and preferences for a new home, including type, size, location, and amenities.
• Seller's Disclosure: A document where sellers disclose known issues and conditions of the property, providing transparency and avoiding future disputes.
• Mortgage Pre-approval Letter: Offers evidence that the buyer has been pre-approved for financing up to a certain amount, adding credibility to their offer.
• Home Inspection Report: After a property is under contract, this report outlines any issues found during a home inspection, which can affect negotiations.
• Appraisal Report: Determines the property's market value based on comparable sales, required by lenders before a mortgage is approved.
• Title Search and Insurance Documents: Ensures the property title is clear of any liens or disputes and provides insurance to protect against future legal claims.

Together, these documents ensure a thorough and legally compliant process, addressing everything from initial property listing or search to the final steps of purchasing or selling real estate. Whether representing a buyer or a seller, real estate professionals utilize these forms to protect their clients' interests, streamline transactions, and maintain clarity and trust throughout the entire process.

The RE/MAX International Referral Form shares similarities with the Real Estate Listing Agreement form. Both forms are designed to record detailed information from the parties involved and specify agreement terms. A Real Estate Listing Agreement authorizes a real estate agent to act on behalf of the property owner in selling the property and outlines the commission structure. Similarly, the Referral Form captures the agreement between the referring and receiving agents, including the referral fee and the basis of this fee. Both forms are pivotal in ensuring clear communication and setting expectations for the services to be provided.

Comparable to the Client Intake Form used by lawyers, the RE/MAX International Referral Form gathers comprehensive information about the client and the nature of the service required. The intake form is critical in legal practice for understanding a client's needs, the specifics of their case, and how best to serve them. Likewise, the referral form collects essential details about the client, including their current home details, the desired property specifics, and reasons for the move. This thorough collection of information ensures that the receiving agent can offer tailored services to the client's requirements.

A Broker-to-Broker Referral Agreement is another document with a format and purpose similar to the Referral Form. This document is specifically used when one broker refers a client to another broker for a transaction, often in a different geographic area. It details the referral arrangement, including the referral fee and the responsibilities of each broker. The RE/MAX form captures similar information, focusing on the referral fee and other transaction details between the referring and receiving agents, facilitating a smooth transition for the client between real estate agents.

Lastly, the RE/MAX International Referral Form shares commonalities with the Employment Referral Program Form often found within organizations that reward referrals for new hires. These forms typically outline the referral process, the reward structure, and eligibility criteria. While the focus is slightly different, both forms institutionalize the process of referring individuals and ensure that the conditions under which the referral occurs are clearly outlined and agreed upon, thereby creating a structured and transparent system for referrals, whether for employment or for real estate services.

When you're dealing with the RE/MAX International Referral Form, there are crucial dos and don'ts that can help streamline the process and ensure all the details are correctly and efficiently logged. Following these guidelines will help both the referring and receiving agents to effectively manage and execute the referral transaction.

Dos:

• Double-check all personal and office information for both the referring and receiving agents, including names, office names, addresses, email addresses, and phone numbers to ensure accuracy.
• Thoroughly complete the client information section, including current contact information and details about the move, to provide as much context as possible for the receiving agent.
• Include detailed current property information and desired property information to aid in the search and transaction process.
• Be clear and specific when filling out the referral agreement details, including the agreed-upon referral fee and the basis for this fee, to avoid any confusion or disputes later on.
• Ensure both the referring and receiving agents sign and date the form to validate the referral agreement.
• Review the form before submitting to check for any errors or missing information.

Don'ts:

• Leave any fields blank. If a section does not apply, mark it as N/A (Not Applicable) instead of leaving it empty.
• Use unclear or shorthand writing that might be difficult for the receiving agent or others to understand.
• Forget to specify the client's needs and preferences in the additional information section, including reasons for the move and any special requirements.
• Estimate or guess information. If you're unsure about certain details, it's better to verify before completing the form.
• Omit the referral fee percentage or how it's calculated since this is a critical component of the referral agreement.
• Submit the form without ensuring both parties have agreed to all the terms, as this could lead to misunderstandings or disputes.

There are several misconceptions about the RE/MAX International Referral Form that people often have. Understanding these can help clarify the referral process and ensure smooth transactions for all parties involved. Here, we address eight common misconceptions.

• It's only for international referrals: Despite the title, the RE/MAX International Referral Form is not limited to international transactions. It can be used for domestic referrals between agents within the same country.
• Personal information is not important: Every detail requested on the form is crucial for a successful referral process. The personal information of both the referring and receiving agents, as well as the client's information, ensures clear communication and proper management of the referral.
• Referral fees are fixed: The referral fee is not a fixed amount or percentage. It is agreed upon by the referring and receiving agents and can vary depending on several factors, including the level of service provided or the complexity of the transaction.
• Any agent can receive the referral: Not every agent is eligible to receive referrals. Agents must typically be in good standing with RE/MAX and possess the capacity to handle the referred client's needs effectively.
• The form substitutes for a contract: While the form outlines the referral agreement, including the referral fee and details about the transaction, it does not replace a formal contract between the agents. It serves as a written agreement, but additional documentation may be required.
• Client details are optional: Filling in the client information section is mandatory, not optional. This includes current home, work, and cell phone numbers, as well as the client's address. These details are vital for the receiving agent to contact the client and provide appropriate assistance.
• The form alone guarantees payment: Simply completing and signing the referral form does not guarantee the referring agent will automatically receive payment. Successful completion of the transaction and adherence to the agreed-upon terms are necessary before the referral fee is paid.
• Reason for move is irrelevant: Understanding the client's reasons for moving is essential for providing targeted assistance and finding a property that meets their specific needs. This information can significantly impact the search and negotiation process.

Clarifying these misconceptions enhances the effectiveness of the referral process, ensuring all parties are well-informed and aligned towards a common goal: a smooth and successful real estate transaction.

The RE/MAX International Referral Form is a crucial document for facilitating the referral process between two RE/MAX agents. It ensures that all necessary information is shared for a smooth transition and understanding of the referral agreement. Here are key takeaways regarding filling out and using this form effectively:

• Agent Information: Both the referring and receiving agents must provide comprehensive contact details. This includes names, office names, addresses, email addresses, primary and cell phone numbers. This ensures clear and direct communication between the two parties involved.
• Referring Office Tax ID Number: It is essential for the referring agent's office to include their Tax ID Number. This detail is crucial for financial and tax purposes related to the referral fee.
• Client Information: Detailed information about the client is required, such as name, current home and work phone numbers, current address, and the number of adults and children involved in the move. This helps the receiving agent to understand the client’s needs better.
• Next Date of Home Finding Trip & Expected Move Date: These dates help gauge the timeline and urgency of the client's move. Providing this information upfront can assist in planning and prioritization.
• Current and Desired Property Information: Details on the client’s current property and their prerequisites for the new property are essential. This includes information on the listing price, if they need to sell before moving, preferred home style, and specifics like the number of bedrooms or bathrooms.
• Financial Information: Understanding whether the client has been pre-qualified for a mortgage, their price range, estimated down payment, and desired monthly payment helps in filtering potential listings that match the client's financial situation.
• Reason for Move and Additional Requirements: Knowing why the client is moving and any special requirements they have enables the receiving agent to provide tailored services that meet the client's expectations.
• Referral Agreement Details: The agreement outlines the referral fee to be paid by the receiving agent to the referring agent. It specifies whether the fee is based on the listing, selling, or commission. Both parties’ signatures and the date confirm the agreement.
• Importance of Accuracy: All sections of the form should be filled out with accurate and up-to-date information to prevent misunderstandings and ensure a smooth referral process.

By thoroughly completing the RE/MAX International Referral Form, agents set the stage for a successful and efficient collaboration that benefits the clients and both agents involved.