Free Shipper Export Declaration Form in PDF

Instructions on Writing Shipper Export Declaration

Filling out the Shipper's Declaration for Dangerous Goods form is a crucial step for the legal and safe transportation of hazardous materials by air. The form helps to ensure that the goods are properly handled, transported, and received in accordance with international and national regulations. The following steps guide you through the process of completing this important document to prevent any legal or safety issues during transport.

1. At the top of the form, provide at least three copies to the airline.
2. Enter the shipper's and air waybill number in the designated fields.
3. Fill in the "Page of Pages" field to indicate the total number of pages of the form.
4. Optionally, include the shipper's reference number for your own tracking purposes.
5. Provide the consignee's information to ensure the shipment is delivered to the correct recipient.
6. Use a FedEx Express template if you are handling class 7 radioactive shipments, shipping with an 023 air waybill or the shipment originates from a non-US location.
7. Specify the transport details, including whether the shipment is permitted on passenger aircraft, cargo aircraft, or cargo aircraft only.
8. Enter the airport of departure and the airport of destination as per the shipment itinerary.
9. Indicate the shipment type by deleting the non-applicable option between NON-RADIOACTIVE and RADIOACTIVE.
10. Under "NATURE AND QUANTITY OF DANGEROUS GOODS," provide a complete description of the hazardous materials, including the UN Class, Packing Group, Proper Shipping Name, Quantity, and Type of Packaging, Packing Instruction, Authorization, and any additional handling information.
11. Affirm your compliance declaration by stating that the consignment details are accurate and fully describe the content according to the applicable regulations.
12. Confirm that all air transport requirements have been met.
13. Provide an emergency telephone number that can be reached in case of inquiries or emergencies during transport.
14. Sign the document, including your name/title, place, and date, to verify the accuracy of the information provided and your compliance with the regulations.

Two completed and signed copies of the declaration must be handed to the operator to ensure compliance with the requirements. Remember, submitting accurate and complete documentation is not only a legal requirement but an important step in safeguarding public safety and the environment.

What is the Shipper's Declaration for Dangerous Goods?

The Shipper's Declaration for Dangerous Goods is a document that certifies all dangerous goods being shipped via air have been packaged, labeled, and declared according to the International Air Transport Association (IATA) regulations. It's essential for the safe transport of hazardous materials, ensuring that they are handled properly throughout their journey.

When is the Shipper Export Declaration form required?

This form is mandatory for any shipment containing dangerous goods. Specifically, it is required for class 7 radioactive shipments, shipments using an 023 air waybill, and shipments originating from a non-US location. It ensures compliance with both international and national regulations regarding the transport of hazardous materials.

How many copies of the Declaration must be provided, and to whom?

Two completed and signed copies of the Shipper's Declaration for Dangerous Goods must be provided to the operator. This ensures that the carrier and all parties involved in the transport are fully informed about the nature of the goods being shipped.

What information must be included on the Shipper's Declaration for Dangerous Goods?

The Declaration must include detailed information about the dangerous goods being transported, including the proper shipping name, class or division, packing group (if applicable), the quantity and type of packaging, packing instructions, additional handling information, and the shipper's and consignee's details. Additionally, it should include an emergency telephone number and the declaration that the shipment complies with all applicable regulations.

What are the consequences of failing to comply with the Declaration's requirements?

Failure to correctly complete and provide the Shipper's Declaration for Dangerous Goods can result in legal penalties. This is because incorrect or missing information can lead to unsafe conditions during the transport of hazardous materials. Compliance ensures the safety of the aircraft, its crew, passengers, and everyone involved in handling the shipment.

Can the Shipper's Declaration be prepared manually?

Yes, the Shipper's Declaration for Dangerous Goods can be prepared manually, but it must follow the prescribed format and contain all the required information. Many shippers use templates, such as the FedEx Express template mentioned in the instructions, to ensure compliance with regulations.

Is the Shipper's Declaration for Dangerous Goods the same for all types of dangerous goods?

While the format of the Declaration is standardized, the specifics of the information required may vary depending on the nature of the dangerous goods being shipped. For instance, radioactive materials may have additional requirements compared to non-radioactive hazardous materials. It's crucial to accurately represent the specific nature and requirements of the goods in question.

What does the 'Emergency Telephone Number' field entail?

The 'Emergency Telephone Number' is a crucial part of the Declaration, providing a contact number that can be called in the event of an emergency involving the dangerous goods. This number must be available 24 hours a day and be able to provide immediate assistance and detailed information about the hazardous materials.

What is an '023 air waybill,' and when is it used?

An '023 air waybill' is a form of documentation used for the shipment of goods via FedEx Express services, including IP1, IXF, or ATA service. It signifies that the goods are being shipped through FedEx's specific service offerings and requires a Shipper's Declaration for Dangerous Goods if containing hazardous materials.

Who is responsible for signing the Shipper's Declaration for Dangerous Goods?

The individual preparing the shipment, typically the shipper or their authorized agent, is responsible for signing the Declaration. This signature certifies that the contents are accurately declared and in compliance with all applicable transport regulations, ensuring that the declaration is legally binding and the goods are ready for safe transport.

Filling out the Shipper's Declaration for Dangerous Goods necessitates meticulous attention to detail, yet several common errors can compromise the safety and compliance of the shipment. One notable mistake is incorrectly identifying the nature and quantity of dangerous goods. Misidentification can lead to improper handling and potential risks during transportation.

Another recurrent error involves the use of the form itself. The declaration specifies that it should be used exclusively for Class 7 radioactive shipments or those utilizing an 023 air waybill, among others. Ignoring this instruction and applying the form to non-qualifying shipments can invalidate the declaration and lead to regulatory violations.

Many also falter in the completion of the transport details section, particularly in accurately specifying the shipment type between non-radioactive and radioactive. This distinction is crucial for ensuring that the cargo is transported under the correct conditions and in compliance with stringent regulations for radioactive materials.

The requirement to provide the emergency telephone number is another area often overlooked. This omission can delay response times in the event of an incident, jeopardizing the safety of all involved. Ensuring that this information is both current and readily accessible is essential for effective emergency response.

A significant misstep is the failure to delete non-applicable options throughout the form, such as in the section specifying "This shipment is within the Airport of Departure limitations prescribed for". This mistake can cause confusion about the shipment's intended transport mode and any associated restrictions or requirements.

Incorrect or incomplete descriptions of the dangerous goods can also lead to compliance issues. The declaration mandates a full and accurate description, including the proper shipping name and any subsidiary risks. Inaccuracies in this section can result in the misclassification of goods, leading to potential safety hazards.

The signing of the declaration, affirming that all pieces of information are correct and all applicable regulations have been complied with, is another step prone to errors. Occasionally, signatories neglect to verify all details thoroughly before signing, which can have legal ramifications if the shipment is found to be non-compliant.

Last but not least, misunderstandings related to the packing instructions, authorization, and additional handling information sections can occur. These areas require precise details to ensure the safe packaging and handling of dangerous goods. Mistakes here can severely affect the shipment’s compliance and safety during transit.

When exporting goods, particularly those classified as dangerous, compliance with international and national regulations is paramount to ensure safety and legality. The Shipper's Declaration for Dangerous Goods form is a critical document in this process, specifically designed for shipments that include hazardous materials. Alongside this declaration, several other forms and documents play vital roles in the export process, facilitating smooth customs clearance and transport logistics.

• Commercial Invoice: This document provides a comprehensive list of the shipped items, their value, and relevant information required for customs clearance. It is essential for determining tariffs and international shipping fees.
• Bill of Lading (BOL): As a contract between the owner of the goods and the carrier, the Bill of Lading specifies the goods being transported, their destination, and the terms for their transport. It serves as a receipt of freight services, a contract of carriage, and a document of title for the goods.
• Export Packing List: Much more detailed than a standard packing list, this document enumerates every item in the shipment, its weight, dimensions, and the package it's contained in. This specificity helps customs officials verify the goods and ensures proper handling and loading of the cargo.
• Certificate of Origin: This document certifies the country in which the goods were produced. It is crucial for customs officials to determine whether the goods are eligible for import, and if so, what the duties and tariffs will be based on their country of origin.

Utilizing these documents in tandem with the Shipper's Declaration for Dangerous Goods forms a comprehensive framework that supports the legal, safe, and efficient export of goods. By providing detailed information about the shipment, complying with regulations, and facilitating communication between parties involved in the shipping process, these documents ensure that international commerce moves smoothly across borders. Compliance not only helps in avoiding costly delays and legal penalties but also underpins the integrity of global trade systems.

The Commercial Invoice is a document that shares similarities with the Shipper's Export Declaration form as it provides detailed information about the transaction between the exporter and the importer. Like the Shipper's Declaration for Dangerous Goods, the Commercial Invoice includes information such as a description of the goods, the value of the shipment, and the parties involved. It's essential for customs clearance and acts as a basis for assessing customs duties and taxes, ensuring that goods are accurately represented and valued for international trade.

The Bill of Lading (BOL) is another document akin to the Shipper's Export Declaration form in its function as a contract between the owner of the goods and the carrier. While the Shipper's Declaration focuses on the declaration of dangerous goods, ensuring they meet transportation regulations, the BOL outlines the terms and conditions under which the goods are transported. It includes details on the nature, quantity, and destination of the goods being shipped, serving as a receipt issued by the carrier once they take possession of the cargo.

The Air Waybill (AWB) operates in a similar domain as the Shipper's Declaration for Dangerous Goods, particularly as it serves as the contract of carriage between the shipper and the airline. It specifies the terms of transport for goods via air, including destination, shipper, and consignee information, similar to how the Shipper's Declaration outlines the details required for the safe transport of dangerous goods. The AWB is crucial for tracking and handling cargo throughout its journey by air.

The Dangerous Goods Declaration (DGD) closely mirrors the purpose of the Shipper's Declaration for Dangerous Goods, as both documents are essential for the transport of hazardous materials. The DGD provides detailed information about the nature of the goods, ensuring that they are handled correctly and in compliance with international regulations. This document supports safety protocols and assists in the prevention of accidents during transportation by providing detailed handling instructions and emergency contact information.

The Export Packing List provides detailed information about the contents of a shipment, similar to the detailed listing found on the Shipper's Declaration for Dangerous Goods. While the Export Packing List focuses more on the quantities, weights, and packaging details of the shipped items, it plays a crucial role in verifying the shipment contents at customs and ensuring that all items are accounted for during transport, thereby supporting accuracy and compliance in international shipments.

The Certificate of Origin verifies the country where the goods were manufactured or produced, akin to how certain details on the Shipper's Export Declaration form identify the origins of the shipment. This document is crucial for customs clearance, as it can influence tariffs and trade agreements between countries. By declaring the origin of goods, exporters can comply with trade regulations and take advantage of lower tariffs under free trade agreements, similar to ensuring that goods meet specific international transport standards.

The Electronic Export Information (EEI) filing, previously known as the Shipper's Export Declaration, is closely related in purpose and content. The EEI is filed with the U.S. Census Bureau to document export statistics and serves as a control document for exports out of the country. Like the Shipper's Declaration for Dangerous Goods, the EEI contains detailed information about the shipment's destination, value, and contents, ensuring compliance with U.S. export regulations and international trade laws.

The Material Safety Data Sheet (MSDS) or Safety Data Sheet (SDS) is essential when shipping chemicals or hazardous materials, akin to the Shipper's Export Declaration for Dangerous Goods in its focus on safety. The MSDS/SDS provides comprehensive information about the properties of a particular substance, handling precautions, and potential hazards. This ensures that all parties involved in the transport and handling of hazardous materials are informed about the proper procedures, thereby minimizing the risk of accidents and ensuring regulatory compliance.

When filling out the Shipper's Declaration for Dangerous Goods form, users must adhere to specific guidelines ensuring accuracy and compliance with regulations. The list below outlines actions to take (do's) and to avoid (don'ts).

• Provide at least three copies to the airline, ensuring that all parties involved have access to the necessary documentation.
• Use the form strictly for its intended purposes, such as Class 7 radioactive shipments, shipments using an 023 air waybill, or shipments originating from a non-US location.
• Include two completed and signed copies to the operator, confirming that the form has been reviewed and is accurate.
• Ensure that the shipment is within the limitations prescribed for either passenger or cargo aircraft, depending on the nature of the goods being shipped.
• Accurately describe the contents of the consignment, including the proper shipping name, and confirm that they are classified, packaged, marked, and labelled/placarded correctly.

• Use the form for shipments that do not fall under the specified categories, including those not related to class 7 radioactive shipments or shipments not using an 023 air waybill.
• Omit emergency contact information, as this is crucial for any inquiries or emergencies that might arise during transportation.
• Forget to delete non-applicable sections of the form, such as the shipment type (non-radioactive or radioactive), to avoid confusion and ensure clarity.
• Neglect to specify the airport of departure and destination, as this information determines the regulatory requirements and limitations that apply.
• Fail to comply with the applicable Dangerous Goods Regulations, as this could result in legal penalties and breach of law.

Overall, meticulous attention to detail and a thorough understanding of the regulations governing dangerous goods shipments are essential for correctly completing the Shipper's Declaration for Dangerous Goods form. By following these do's and don'ts, shippers can ensure their shipments comply with international and national laws, facilitating safe and efficient transport.

Many misunderstandings surround the Shipper's Declaration for Dangerous Goods form, often leading to misconceptions about its purpose, requirements, and use. Let's clear up some of these misconceptions.

• Only for radioactive materials: A common misconception is that the Shipper's Declaration for Dangerous Goods is only required for shipments containing radioactive materials. While the form is indeed used for Class 7 radioactive shipments, it's also applicable to other types of dangerous goods that meet specific criteria, not just those that are radioactive. It's essential for shippers to understand the range of goods that fall under the regulations requiring this declaration.

• Only for international shipments: Another misunderstanding is the belief that the form is only necessary for international shipments. While the form is crucial for international trade, ensuring that dangerous goods are properly declared according to international regulations, it's also used for domestic shipments in many cases. Regulations for transporting dangerous goods apply regardless of whether the shipment crosses international borders.

• Preparation is the shipper's sole responsibility: It's often thought that only the shipper is responsible for preparing and signing the Shipper's Declaration for Dangerous Goods. Although the shipper plays a significant role in accurately describing and declaring the goods, the process is a collaborative effort that involves various parties, including carriers and freight forwarders. These parties must ensure the goods are safely and legally transported, requiring communication and verification among all involved.

• No need for training to complete the form: Some believe that anyone can complete the Shipper's Declaration for Dangerous Goods without specific training. In reality, properly filling out the form requires thorough understanding of the applicable regulations—both national and international. Personnel responsible for completing the form must be adequately trained in dangerous goods regulations to ensure all relevant information is correctly provided, minimizing risks associated with transportation.

• One copy of the form is sufficient: The notion that submitting a single copy of the Shipper's Declaration for Dangerous Goods is adequate is incorrect. The regulations typically require at least three copies of the completed form: one for the airline or carrier, one to accompany the shipment, and one for the shipper's records. This ensures that detailed information about the dangerous goods being transported is readily available to all parties throughout the shipping process.

Understanding the specifics and dispelling myths surrounding the Shipper's Declaration for Dangerous Goods are crucial steps in ensuring the safe and legal transport of hazardous materials. Compliance not only adheres to legal obligations but also promotes safety throughout the entire transportation chain.

Filling out and using the Shipper's Declaration for Dangerous Goods (SDDG) form is mandatory for shipping dangerous goods by air. Understanding its key elements can ensure compliance with international and national regulations, avoiding penalties. Here are ten critical takeaways to guide you through the process:

• Triple Check for Accuracy: Accuracy in filling out the SDDG is non-negotiable. Mistakes or inaccuracies can lead to legal issues and safety hazards.
• Minimum Copies Required: At least three copies of the SDDG must be provided to the airline. This ensures that all parties involved in the shipping process are well-informed about the contents.
• Special Conditions Apply: The form is specifically designed for certain types of shipments such as Class 7 radioactive materials and requires adherence to these special conditions.
• Use of FedEx Express Template: If using a FedEx Express template, understand that it's tailored for specific shipment types including those using an 023 air waybill or originating from a non-US location.
• Understanding the Transport Details: Clearly indicating whether your shipment is meant for passenger or cargo aircraft is crucial for compliance with airport departure limitations.
• Declaration of Goods: The nature and quantity of dangerous goods must be declared fully and accurately, including proper shipping names and any additional handling information.
• Compliance with Regulations: The shipper must certify that the shipment complies with all applicable international and national regulations concerning the transport of dangerous goods.
• Emergency Contact: Providing an emergency telephone number on the form is mandatory for immediate contact in case of incidents.
• Signature Requirement: A signature from the shipper, along with their title and the date, is required to validate the declaration. This acts as a legal attestation to the accuracy of the information provided.
• Radioactive Material Shipments: For radioactive materials, additional statements regarding the intended use for research, medical diagnosis, or treatment must be included, highlighting the need for special handling.

Understanding and correctly completing the SDDG form is a critical component of the shipping process for dangerous goods. By following these key takeaways, shippers can ensure their shipments comply with all relevant regulations, thereby minimizing risks and facilitating a smooth transportation process.