Free Swimming Pool Service Agreement Form in PDF

Instructions on Writing Swimming Pool Service Agreement

Filling out the Swimming Pool Service Agreement can be a straightforward process with thoughtful attention to detail. This agreement is key to ensuring that the services provided meet your expectations and are delivered in a timely and professional manner. By going through the form step by step, you ensure that all the necessary information is provided, which helps in avoiding delays or misunderstandings in the future.

1. Start by entering the current date at the top of the form where it says "this agreement is made on this date." This marks the official start of your agreement with Alison Pools, LLC.
2. Fill in your name or the name of the entity entering into the agreement with Alison Pools, LLC where it says "('Customer')."
3. Provide the location of the pool or spa by filling out the complete address, including street, city, state, and ZIP code.
4. If the billing address is different from the pool location, ensure you provide the alternative address details in the provided space.
5. Indicate the duration of the agreement by specifying the start and end dates.
6. Choose the frequency of service from the provided options (Weekly, Twice A Week, Every Other Week, Winter Service, Monthly/Hourly) and check the appropriate box. Make sure to review the numbered notes associated with each option for important details.
7. Identify your Preferred Day of the Week for services by numbering the days in the order of your preference or indicate 'No Preference' if applicable.
8. Address any potential missed service calls by noting the provider's policy and your responsibilities in such events.
9. Review the Services to be performed section and make sure all the services listed meet your needs. Note that these tasks will be completed as needed.
10. Select who will supply the chemicals (Customer Only, Customer's Inventory, BULK PURCHASE, or Out of the Truck) by checking the appropriate box.
11. Understand the policy for repairs that cost under the specified amount and the procedure for repairs that may exceed this amount.
12. Note additional services such as opening and closing, including any extra charges, and remember to schedule appointments for these if needed.
13. Review the pricing section carefully to understand your financial commitment based on the frequency of service you've selected.
14. Indicate your payment preference (Billed or Pre-Pay) by initialing the appropriate option.
15. Take note of the late payments/fees section to avoid any future surprises.
16. Read the disclaimer carefully to understand what Alison Pools, LLC is and isn't responsible for.
17. Be aware of the termination clause, which explains how and when the agreement can be ended.
18. Finally, fill in your full name, email address, and all relevant contact numbers at the bottom of the form and provide your signature to confirm the agreement.

By completing the Swimming Pool Service Agreement form with careful attention to each detail, you are ensuring a clear and effective working relationship with Alison Pools, LLC, setting the stage for a well-maintained pool or spa.

What services are included in the standard maintenance agreement?

The standard maintenance agreement includes cleaning and brushing tiles, brushing walls, leaf raking, leaf vacuuming, vacuuming the pool/spa, backwashing the filter, lighting the heater, cleaning the deck up to 5 feet of pool type decking, emptying pump baskets, cleaner bags, and skimmer baskets, testing water chemistry, and balancing water. Besides these services, all necessary materials, with the exception of chemicals, are provided by Alison Pools, LLC.

How are chemicals handled according to the agreement?

Customers have options regarding the handling of chemicals. They can choose to supply and maintain their own chemical inventory exclusively, allow Alison Pools, LLC to use the customer's inventory and supplement with their own as needed, opt for bulk purchase through Alison Pools, LLC which then manages the chemical inventory, or have Alison Pools, LLC supply chemicals from their inventory and bill accordingly.

What are my options if I need to change the frequency of service?

Customers are not bound to a specific frequency of service for the duration of the agreement. Changes to the service frequency can be made by notifying Alison Pools, LLC two weeks in advance. It is important to note that rates are subject to change.

What happens if a service call is missed due to a holiday or bad weather?

If a service falls on a holiday, it will be rescheduled. In case of rain on your service day, the pool/spa will still be cleaned to the extent that weather permits, and chemicals will be added. However, if service or partial services are rendered, the service will not be rescheduled. If a service call is missed for reasons other than those stated previously, you should contact Alison Pools, LLC within 24 hours to arrange for the call to be made up.

How are repairs handled under this agreement?

Repairs costing below a certain amount outlined in the agreement can be performed without prior notification. For repairs exceeding this amount, written authorization from the customer is required.

Are pool opening and closing services included?

Opening and closing the pool are additional services offered by Alison Pools, LLC and incur charges above the normal maintenance fee. Depending on the pool's condition at opening, additional service visits may be needed and will be billed as extra charges.

What are the payment options and terms?

Customers can choose between being billed or pre-paying for services. Billed payments are due upon the invoice due date, with a ten business day window for submission. For pre-payments, funds are due the 1st of the month preceding service delivery. Late payments will accrue interest and may be subject to a late fee according to Alison Pools' policy.

What is the policy on late fees?

Payments are considered late if not made in accordance with the terms specified in section 8 of the agreement. Outstanding amounts for 30 days or more will bear interest at the rate of 1 1/2 percent per month calculated from the due date until paid. Late fees are applied according to Alison Pools' standard policy and procedures.

How can the agreement be terminated?

This agreement may be terminated by either party with thirty (30) days written notice. It may also be terminated immediately if all balances are paid in full, regardless of any customer disputes as outlined in the agreement.

What jurisdiction governs disputes under this agreement?

Resolution of disputes arising from this agreement shall be governed in either the Magistrate or Superior Courts of Cobb County, Georgia. The parties agree to submit to the jurisdiction of these courts and acknowledge that venue is proper in such courts. Should Alison Pools, LLC need to take legal action to collect sums due under this agreement, the customer will be responsible for all related expenses, including attorney's fees and court costs.

Filling out a Swimming Pool Service Agreement form may seem straightforward, but some common mistakes can lead to headaches down the road. Knowing what pitfalls to avoid ensures that your pool maintenance goes smoothly, without any unexpected disruptions or costs.

One of the first mistakes people make is not thoroughly detailing their preferred frequency of service. The form offers several options, including weekly, twice a week, every other week, monthly/hourly, and even winter services. Some customers, in a hurry, might check an option without fully understanding the implications. For instance, selecting a service frequency but failing to maintain the pool in the off weeks as required could lead to unbalanced chemistry and additional costs. It's crucial to understand the commitment each option entails and whether it aligns with your ability to perform necessary tasks between professional services.

Another common error is not specifying or misunderstanding the chemical supply arrangement. The agreement provides various choices for chemical supplies, ranging from the customer supplying all chemicals to Alison Pools providing everything needed. Miscommunication about who supplies what can lead to inadequate chemical levels in your pool, affecting water quality and potentially causing damage to the pool and its equipment. Clearly indicating who is responsible for supplying the chemicals and understanding how replenishments are handled ensures your pool remains in optimal condition.

People often overlook the importance of the missed service calls clause. This section outlines what happens if a service visit cannot be completed due to holidays, rain, or other unforeseen circumstances. Being unaware of how these situations are handled could lead to confusion and dissatisfaction with service frequency and quality. It's important to know who to contact and within what timeframe if you believe a service call was missed unfairly.

Last but not least, a significant oversight occurs when clients neglect to consider the scope of repairs and additional services detailed in the agreement. It specifies that repairs under a certain amount will be performed without prior authorization but requires written authorization for more costly repairs. Additionally, extra services like opening and closing the pool, along with addressing storm damage or severe algae issues, entail additional charges. Failing to account for these potential costs can lead to unexpected expenses beyond the standard service fee. Knowing these details allows for better budgeting and understanding of the services provided.

By avoiding these common mistakes and carefully reviewing and accurately filling out the Swimming Pool Service Agreement form, you can enjoy a hassle-free pool maintenance experience with clear expectations and responsibilities.

When entering into a Swimming Pool Service Agreement, several other forms and documents may be utilized to ensure comprehensive coverage and clarity for all parties involved. These additional documents help define the scope, responsibilities, and expectations more clearly, facilitating smoother operations and maintenance procedures for the swimming pool in question.

• Service Quotation Form: This form outlines the estimated cost of pool maintenance services based on an initial assessment of the pool. It includes a breakdown of labor, materials, and any special services that may be required.
• Swimming Pool Inspection Report: A detailed report documenting the condition of the pool prior to the commencement of service. It highlights any issues that need immediate attention or might affect the service plan.
• Chemical Usage Log: A record of chemicals used during each maintenance visit, including types, quantities, and dates of application, ensuring proper chemical balance is maintained in the pool.
• Service Visit Record: A log of all the visits made by the service provider, detailing the services performed on each visit. This document is crucial for tracking the maintenance history of the pool.
• Customer Feedback Form: A form provided to the customer to rate the service received and provide comments or suggestions for improvement, helping to ensure high service quality.
• Payment Agreement Form: Details the agreed-upon payment terms between the pool service provider and the customer, including rates, schedules, and methods of payment.
• Incident Report Form: In case of any accidents or unusual incidents occurring during service provision, this form is used to document what happened, when, and any measures taken in response.
• Equipment Warranty Documents: Documentation provided for any new equipment installed, outlining the warranty terms and conditions, including coverage details and duration.
• Renewal Notice: A document sent to the customer to inform them of the upcoming end of their current service agreement, options for renewal, and any changes to the terms or rates.
• Termination Notice: A formal document outlining the process and requirements for either party to terminate the service agreement, including notice periods and any termination fees.

Each of these documents plays a vital role in ensuring that the relationship between the swimming pool owner and the service provider is clearly defined and mutually beneficial. Having such documentation in place not only promotes transparency and accountability but also significantly reduces the risk of misunderstandings or disputes over the course of the service agreement. This comprehensive approach to documentation fosters a professional and positive collaboration, ensuring that the swimming pool remains in optimum condition for the enjoyment of its users.

One document similar to a Swimming Pool Service Agreement is a Landscaping Service Agreement. Both agreements are structured to outline the services to be provided, the frequency of these services, and the fees associated for maintenance tasks. Just as the Swimming Pool Service Agreement mentions cleaning, chemical maintenance, and repair works, a Landscaping Service Agreement covers lawn mowing, plant care, and garden maintenance. Additionally, both documents often include clauses for changes in service frequency, missed service calls due to weather, and late payment fees, ensuring clients understand the terms of service and the provider’s expectations.

Another analogous document is a Residential Cleaning Service Agreement. This type of agreement also establishes a clear outline of services provided, such as dusting, vacuuming, and deep cleaning, similar to how pool service agreements detail cleaning and chemical checks. Both contracts may provide for regular scheduled services and delineate specifics like supply provision, additional charges for exceptional circumstances or extra services, and the protocol for rescheduling missed services. They both aim to protect the interests of the client and the service provider, ensuring clear communication and understanding of service standards and payments.

Property Management Agreements share similarities with Swimming Pool Service Agreements, especially in terms of maintenance and repair provisions. Property management involves taking care of residential or commercial properties, handling everything from tenant issues to maintenance work. Like pool service agreements, they often stipulate how repairs are handled, the process for emergency service calls, and the financial responsibilities of the property owner for regular maintenance or unexpected issues. Both agreements function to ensure proper maintenance and operation, whether of a property or a pool, within agreed financial terms.

A Home Improvement Contract, while generally more broad and project-specific than a Swimming Pool Service Agreement, bears resemblance in areas concerning repairs and enhancements. These contracts outline the scope of work, materials to be used, timelines, and costs associated with the project. Comparatively, the pool service agreement might detail the cleaning, maintenance, and repair services with frequency and rates. Importantly, both documents include clauses regarding changes to the scope of work, specifying how additional costs will be handled, and setting expectations for the property owner and service provider.

Lastly, a HVAC Maintenance Agreement is quite similar to a Swimming Pool Service Agreement in its focus on regular maintenance to ensure system efficiency and longevity. Both agreements detail specific maintenance tasks to be performed, the frequency of these services, and the costs involved. For example, just as a pool service agreement specifies water chemistry balancing and filter backwashing, an HVAC agreement might outline filter replacement, system inspection, and cleaning services. Moreover, both types of agreements emphasize the importance of routine maintenance in preventing larger, more costly issues down the line and may include provisions for emergency or additional services as needed.

Filling out a Swimming Pool Service Agreement form requires careful attention to detail and clarity in providing information. Here are some guidelines to ensure the process goes smoothly.

Things You Should Do:

1. Review the entire agreement carefully before filling it out to ensure you understand the terms and services provided.
2. Clearly identify the service frequency you prefer (e.g., weekly, twice a week, every other week, etc.) and make sure to communicate any changes in service frequency to Alison Pools as outlined in the agreement.
3. Decide and mark your choice regarding who will supply the chemicals (Customer Only, Customer's Inventory, BULK PURCHASE, or Out of the Truck) to avoid misunderstandings about who is responsible for maintaining the chemical inventory.
4. Ensure correct and clear information is provided for billing and service addresses as well as preferred contact numbers to avoid any communication or service errors.

Things You Shouldn't Do:

1. Ignore the specified timeframes for changes in service frequency or for providing access to pool equipment; failing to adhere to these can result in missed service or extra charges.
2. Forget to initial the payment option you prefer (Billed or Pre-Pay), as this will affect how and when you are billed for services rendered.
3. Neglect to communicate with Alison Pools if service does not meet your expectations or if a service call was missed (outside of the conditions listed like holidays or weather).
4. Overlook the importance of maintaining proper water levels and equipment maintenance between visits; failing to do so can lead to additional costs and service issues.

When entering into a Swimming Pool Service Agreement, it's essential to understand exactly what is involved. However, many homeowners have misconceptions about these agreements. Here, we'll dispel some of the common myths and provide clarity on what these agreements entail.

• Services are only performed during the summer. Many believe pool service agreements are only active during the warmer months. However, most agreements, including the one from Alison Pools, LLC, offer options for year-round maintenance with winter services quoted on a case-by-case basis.

• You're locked into the service frequency. A common misconception is that once you choose a service frequency—weekly, bi-weekly, etc.—you must stick with it. Actually, customers can change the frequency of their service by providing Alison Pools with two weeks’ notice, reflecting the flexibility of these agreements.

• All repairs are covered under the service agreement. Some might think all pool repairs are covered. However, repairs above a certain amount require written authorization, ensuring customers have control over major service and repair costs.

• Pool chemicals are always extra. While some pool service agreements might charge separately for chemicals, Alison Pools offers various options for chemical provision, including customer-supplied chemicals, bulk purchases, or chemicals provided 'out of the truck,' allowing for customized chemical management plans that can fit different budgets and preferences.

• No need to maintain the pool between visits. It's a common belief that the pool doesn't require any care between service visits. In reality, maintaining water levels and basic cleanliness helps prevent issues like unbalanced chemistry, ensuring that professional services complement rather than replace regular pool upkeep.

• Missed services due to holidays or weather will be ignored. Actually, if your service day falls on a holiday or is affected by rain, Alison Pools reschedules the service, ensuring your pool receives the necessary care and attention, despite unforeseen schedule changes.

• Deck cleaning is comprehensive. People often believe that pool service includes extensive deck cleaning. Alison Pools specifies that deck cleaning covers up to 5 feet of pool type decking and additional areas must be quoted, thus setting accurate expectations about the scope of service.

• Termination of the agreement is difficult. Some think it's challenging to end a pool service agreement. Alison Pools allows for termination 30 days after receiving written notice, offering peace of mind to customers who might need to cancel their service for any reason.

Clearly understanding your swimming pool service agreement can help manage expectations and ensure satisfaction. Remember, transparent, two-way communication with your pool service provider is the key to a successful partnership.

Understanding the Swimming Pool Service Agreement is crucial before signing. This agreement outlines the terms between a pool service provider, Alison Pools, LLC, and the customer for maintaining a swimming pool or spa. Here are key takeaways:

• Service Frequency and Modification: The agreement offers various service frequencies e.g., weekly, twice a week, monthly. Customers can change the frequency with two weeks' notice. Notably, rates can change, and off-week maintenance by the customer is crucial to avoid additional costs.
• Missed Service Policy: Services missed due to holidays or bad weather will be rescheduled or partially performed. Customers need to report any unaddressed missed services within 24 hours for a make-up service.
• Services Included: The agreement clearly lists the maintenance tasks performed by Alison Pools, such as cleaning, vacuuming, and chemical balance testing. It specifies that materials, excluding chemicals, are provided by Alison Pools, although additional visits for issues like severe algae may incur extra charges.
• Chemicals and Repairs: Customers can choose who supplies the chemicals and are responsible for any repair costs exceeding a threshold that requires written authorization. The agreement outlines options for chemical supply, emphasizing the importance of selecting the most suitable arrangement for the customer.
• Payment and Late Fees: Payment terms are specified, and customers can choose between billing post-service or prepaying. Late payments attract an interest rate and late fees in line with Alison Pools' policies. It’s vital for customers to adhere to these payment terms to avoid additional charges.

Additionally, the agreement touches on responsibilities for pool water level maintenance, opening and closing services, pricing details, and the procedure for dispute resolution. It protects Alison Pools, LLC from liability for damages outside their control and stresses the customer's role in maintaining the pool between visits. Customers also have the right to terminate the agreement with a 30-day written notice. Understanding these terms enables both parties to have a clear expectation of the services provided and the obligations they entail.