The TAA Rental Application form is an essential document for anyone looking to rent a property through members of the Houston Apartment Association. It ensures that all potential residents and occupants over the age of 18 submit their personal, employment, and rental history for assessment. Spouses have the option to fill out a joint application, streamlining the process. For a seamless experience in securing your next rental, click the button below to start filling out your TAA Rental Application form today.
The TAA Rental Application form is a comprehensive document designed by the Texas Apartment Association to streamline the process for potential residents and occupants applying for rental housing. This form is meticulously structured to cover all essential aspects of an applicant's personal, financial, and residential history, ensuring landlords have access to the information necessary for making informed decisions about prospective tenants. Each co-resident and occupant over the age of 18 is required to submit a separate application, although spouses have the option to submit a joint application. Detailed sections of the application include personal information as exact as government-issued ID cards, employment details reflecting the applicant's income, a full financial disclosure including credit history, and any criminal or rental history that could affect tenancy. Additionally, the form inquires about vehicles, pets, reasons for leaving current residence, and references emergency contact information. Applicants are also asked to disclose how they found the rental property, underscoring the form’s thoroughness in gathering data to assist property managers and owners in their tenant selection process. Furthermore, the application touches on the conditions under which the lease contract is contemplated, specifying the details that will be inserted into the lease agreement upon approval. This high level of detail exemplifies the form's role as a crucial tool in the leasing process, facilitating clear communication and expectations between landlords and potential tenants.
Rental Application for Residents and Occupants
Each co-resident and each occupant over 18 must submit a separate Application.
ABOUT YOU
Full name (exactly as it appears on driver license or govt. ID card)
__________________________________________________________________________________________________________________
Former name (if applicable) ___________________________________________________________________________________________
Gender ________________________ Birthdate ______________________ Social Security # ______________________________________
Driver license # ________________________________________________________________________ State ______________________
Government ID # ____________________________________________________________ State (if applicable) ______________________
Home phone _____________________________________________ Cell phone _______________________________________________
Work phone ______________________________________________ Email address _____________________________________________
Marital status single married
U.S. citizen? yes no
Do you or does any occupant smoke? yes no
I am applying for the apartment located at ______________________________________________________________________________
Is there another co-applicant? yes no
Co-applicant name _____________________________________________________ Email _______________________________________
Co-applicant name
Email
DriverSAMPLE ONLY
OTHER OCCUPANTS
Full name
Relationship
Birthdate
Social Security #
Driver license #
Not for use
license # ___________________________________________________________________________ State ___________________
Government ID # ___________________________________________________________ State (if applicable) ______________________
Full name __________________________________________________________________ Relationship ___________________________
Birthdate ___________________________________________ Social Security # _______________________________________________
___________________________________________________________________________ State ___________________
Driver license # ___________________________________________________________________________ State ___________________
WHERE YOU LIVE
Current home address (where you live now) ____________________________________________________________________________
City ____________________________________________________________ State ______________________ Zip ___________________
Do you rent or own? Beginning date of residency: _________________________________ Monthly payment $________________
Apartment name ___________________________________________________________________________________________________
Name of owner or manager __________________________________________________________________________________________
Phone __________________________ Reason for leaving _________________________________________________________________
Previous home address (most recent) __________________________________________________________________________________
Do you rent or own? Dates: From _____________________ To ________________________ Monthly payment $_______________
Phone _____________________________ Reason for leaving ______________________________________________________________
___
YOUR WORK
Current employer ___________________________________________________________________________________________________
Address ___________________________________________________________________________________________________________
Work phone ________________________ Beginning date of employment ____________________________________________________
©2019 Texas Apartment Association, Inc.
PAGE 1 of 4
YOUR WORK, continued
Gross monthly income $_______________________ Position _____________________________________________________________
Supervisor ______________________________________________________________________ Phone __________________________
Previous employer (most recent) _____________________________________________________________________________________
Address _________________________________________________________________________________________________________
City ___________________________________________________________ State ______________________ Zip ___________________
Work phone ____________________________ Dates: From _____________________________ To _______________________________
ADDITIONAL INCOME
(Income must be verified to be considered.)
Type ____________________________________ Source ______________________________ Gross monthly amount $______________
CREDITSAMPLEHISTORYONLY If applicable, please explain any past credit problem: ____________________________________________________________________
________________________________________________________________________________________________________________
RENTAL AND CRIMINAL HISTORY
Check only if applicableNot.for use Have you or any occupant listed in this Application ever:
r been evicted or asked to move out?
r moved out of a dwelling before the end of the lease term without the owner’s consent? r declared bankruptcy?
r been sued for rent?
r been sued for property damage?
r been convicted or received probation (other than deferred adjudication) for a felony, sex crime, or any crime against persons or property?
Please indicate below the year, location, and type of each felony, sex crime, or any crime against persons or property for which you were con- victed or received probation. We may need to discuss more facts before making a decision. You represent the answer is “no” to any item not checked above. ____________________________________________________________________________________________
________________________________________________________________________________________________________
HOW DID YOU FIND US?
r_Online search (website address) __________________________________________________________________________________
rReferral from a person or locator? Name ____________________________________________________________________________
rSocial media (please be specific) __________________________________________________________________________________
rOther _________________________________________________________________________________________________________
Emergency contact person over 18 who will not be living with you:
EMERGENCY CONTACT
Name _________________________________________________________________ Relationship _______________________________
Home Phone _____________________________________________ Cell Phone ______________________________________________
Work Phone ______________________________________________ Email Address ___________________________________________
If you die or are seriously ill, missing, or incarcerated according to an affidavit of (check one or more) the above person, your spouse, or your parent or child, we may allow such person(s) to enter your dwelling to remove all contents, as well as your property in the mail- box, storerooms, and common areas. If no box is checked, any of the above are authorized at our option. If you are seriously ill or injured, you authorize us to call EMS or send for an ambulance at your expense. We’re not legally obligated to do so.
YOUR VEHICLES (If applicable)
List all vehicles owned or operated by you or any occupants (including cars, trucks, motorcycles, trailers, etc.)
Make _____________________________________________ Model _______________________________ Color ____________________
Year _____________________________________ License # _______________________________ State ___________________________
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YOUR ANIMALS
(if applicable)
You may not have any animal in your unit without management’s prior authorization in writing. If we allow your requested animal, you must sign a separate animal addendum, which may require additional deposits, rents, fees or other charges.
Kind _______________________________________________________________________ Weight _______________________________
Breed ______________________________________________________________________ Age _________________________________
Application Agreement
The following Application Agreement will be signed by you and all co-applicants prior to signing a Lease. While some of the information below may not yet apply to your situation, there are some provisions that may become applicable prior to signing a Lease. In order to continue with this Application, you’ll need to review the Application Agreement carefully and acknowledge that you accept the terms.
1. Apartment Lease information. The Lease contemplated by the parties will be the current TAA Lease. Special information and conditions must be explicitly noted on the Lease.
2. Approval when Lease is signed in advance. If you and all co-applicants have already signed the Lease when we approve the SAMPLEApplication, our representative will notify you (or one of you if there are ONLYco-applicants) of our approval, sign the Lease, and then
credit the application deposit of all applicants toward the required security deposit.
3. Approval when Lease isn’t yet signed. If you and all co-applicants have not signed the Lease when we approve the Applica- tion, our representative will notify you (or one of you if there are co-applicants) of the approval, sign the Lease when you and all co-applicants have signed, and then credit the application deposit of all applicants toward the required security deposit.
4. If you fail to sign Lease after approval. Unless we authorize otherwise in writing, you and all co-applicants must sign the Lease within 3 days after we give you our approval in person or by telephone or within 5 days after we mail you our approval. If you or any coNot-applicant fails to sign as required yourforApplication will be deemedusewithdrawn, and we may keep the application deposit as liquidated damages, and terminate all further obligations under this Agreement.
5. If you withdraw before approval. If you or any co-applicant withdraws an Application or notifies us that you’ve changed your mind about renting the dwelling unit, we’ll be entitled to retain all application deposits as liquidated damages, and the parties will then have no further obligation to each other.
6. Approval/non-approval. If we do not approve your Application within 7 days after the date we received a completed Applica- tion, your Application will be considered “disapproved.” Notification may be in person or by mail or telephone unless you have requested that notification be by mail. You must not assume approval until you receive actual notice of approval. The 7-day time period may be changed only by separate written agreement.
7. Refund after non-approval. If you or any co-applicant is disapproved or deemed disapproved under Paragraph 6, we’ll refund all application deposits within 30 days of such disapproval. Refund checks may be made payable to all co-applicants and mailed to one applicant.
8. Extension of deadlines. If the deadline for approving or refunding under paragraphs 6 or 7 falls on a Saturday, Sunday, or a state or federal holiday, the deadline will be extended to the end of the next business day.
9. Keys or access devices. We’ll furnish keys and/or access devices only after: (1) all parties have signed the Lease and other rental documents referred to in the Lease; and (2) all applicable rents and security deposits have been paid in full.
10. Application submission. Submission of an Application does not guarantee approval or acceptance. It does not bind us to ac- cept the applicant or to sign a Lease. Images on our website may represent a sample of a unit and may not reflect specific details of any unit. For information not found on our website regarding unit availability, unit characteristics, pricing or other questions, please call or visit our office.
11. Notice to or from co-applicants. Any notice we give you or your co-applicant is considered notice to all co-applicants; and any notice from you or your co-applicants is considered notice from all co-applicants.
Disclosures
1.Application fee (non-refundable). You agree to pay to our representative the non-refundable application fee in the amount indicated in paragraph 3. Payment of the application fee does not guarantee that your Application will be accepted. The applica- tion fee offsets the cost of screening an applicant for acceptance.
2.Application deposit (may or may not be refundable). In addition to any application fees, you agree to pay to our representa- tive an application deposit in the amount indicated in paragraph 3. The application deposit is not a security deposit. The applica- tion deposit will be credited toward the required security deposit when the Lease has been signed by all parties; OR, it will be refunded under paragraph 7 if the applicant is not approved; OR it will be retained by us as liquidated damages if you fail to sign or withdraw under paragraphs 4 and 5 of the Application Agreement.
3.Fees due. Your Application will not be processed until we receive your completed Application (and the completed Application of all co-applicants, if applicable) and the following fees:
A.Application fee (non-refundable): $________________
B.Application deposit (may or may not be refundable) $________________
4.Completed Application. Your Application will not be considered “complete” and will not be processed until we receive the following documentation and fees:
A.Your completed Application;
B.Completed Applications for each co-applicant (if applicable);
C.Application fees for all applicants;
D.Application deposit.
Authorization and Acknowledgment
I authorize ________________________________________________________________________________________________________
_________________________________________________________________________________________________________________
(name of owner/agent) to obtain reports from any consumer or criminal record reporting agencies before, during, and after residency on mat- ters relating to a lease by the above owner to me and to verify, by all available means, the information in this Application, including criminal background information, income history and other information reported by employer(s) to any state employment security agency. Work history information may be used only for this Application. Authority to obtain work history information expires 365 days from the date of this Applica- tion. You agree the information provided may be used for business purposes.
PAGE 3 of 4
Payment Authorization
I authorize _____________________________________________________________________________________________________________
______________________________________________________________________________________________________________________
(name of owner/agent) to collect payment of the application fee and application deposit in the amounts specified under paragraph 3 of the Disclosures.
Non-sufficient funds and dishonored payments. If a check from an applicant is returned to us by a bank or other entity for any reason, if any credit card or debit card payment from applicant to us is rejected, or if we are unable, through no fault of our own or our bank, to successfully process any ACH debit, credit card, or debit card transaction, then:
1.Applicant shall pay a charge of $______________ for each returned payment; and
2.We reserve the right to refer the matter for criminal prosecution.
Acknowledgment
You declareSAMPLEthat all your statements in this Application are true and complete. Applicant’sONLYsubmission of this Application, including pay- ment of any fees and deposits, is being done only after applicant has fully investigated, to its satisfaction, those facts which applicant deems material and necessary to the decision to apply for a rental unit. You authorize us to verify your information through any means, including consumer-reporting agencies and other rental-housing owners. You acknowledge that you had an opportunity to review our rental-selection criteria, which include reasons your Application may be denied, such as criminal history, credit history, current in- come and rental history. You understand that if you do not meet our rental-selection criteria or if you fail to answer any question or give false information, we may reject the Application, retain all application fees as liquidated damages for our time and expense, and terminate your rightNotof occupancy. Giving false informationforis a serious criminal offenseuse. In lawsuits relating to the Application or Lease, the prevailing party may recover from the non-prevailing party all attorney’s fees and litigation costs. We may at any time furnish information to
consumer-reporting agencies and other rental-housing owners regarding your performance of your legal obligations, including both favorable and unfavorable information about your compliance with the Lease, the rules, and financial obligations. Fax or electronic signatures are legally binding. You acknowledge that our privacy policy is available to you.
Right to review the Lease. Before you submit an Application or pay any fees or deposits, you have the right to review the Application and Lease, as well as any community rules or policies we have. You may also consult an attorney. These documents are binding legal documents when signed. We will not take a particular dwelling off the market until we receive a completed Application and any other required informa- tion or monies to rent that dwelling. Additional provisions or changes may be made in the Lease if agreed to in writing by all parties. You are entitled to a copy of the Lease after it is fully signed.
Images on our website may represent a sample of a unit and may not reflect specific details of any unit. For information not found on our web- site regarding availability, unit characteristics or other questions, please call or visit our office.
This Application and the Lease are binding documents when signed. Before submitting an Application or signing a Lease, you may take a copy of these documents to review and/or consult an attorney. Additional provisions or changes may be made in the Lease if agreed to in writing by all parties.
_______________________________________________________________
______________________________________________
Applicant’s signature
Date
FOR OFFICE USE ONLY
1. Apt. name or dwelling address (street, city): _ _____________________________________________________________
Unit # or type: _____________________
2.
Person accepting application: ________________________________________________________________________
Phone: _ _________________________________
3.
Person processing application: _______________________________________________________________________
Phone: ___________________________
4.Date that the applicant or co-applicant was notified by telephone, by letter, by email, or in person of acceptance or nonacceptance: ____________________
(Deadline for applicant and all co-applicants to sign lease is three days after notification of acceptance in person or by telephone, five days if by mail.)
5.Name of person or persons notified (if there are more than one applicant, at least one of them must be notified): _________________________________________________
6.Name of owner’s representative who notified the applicant: _____________________________________________________________________________________
Additional comments: ________________________________________________________________________________________________________________
_ ___________________________________________________________________________________________________________________________________
TAA Official Statewide Form 19-D1/D2, Revised October 2019
Copyright 2019, Texas Apartment Association
Before diving into filling out the TAA Rental Application form, a brief understanding of what occurs post-submission is crucial. This form functions as a detailed insight into the prospective tenant's background, ranging from personal details and employment to rental and criminal history. It is a critical step in securing a rental agreement. Once submitted, the information will undergo verification by the apartment management or owner, which may include checks with consumer reporting agencies. Approval or denial will follow this verification, and successful applicants will move forward in the rental process. It's essential to fill out this form with accurate and up-to-date information to facilitate a smooth and speedy application process.
Upon completion, your application will be reviewed for approval. Remember to sign the back side of the application, as your signature is also required there. Accurately and thoroughly completing this form is a vital step toward securing your desired rental property.
Can spouses submit a single application, or do they need to fill out separate ones?
Spouses have the option to submit a joint application. This means that if you're applying with your spouse, you both can fill out just one application together instead of each filling out a separate one.
Is it required to list all vehicles owned or operated by residents and occupants?
Yes, the application form asks for details about all vehicles owned or operated by you, your spouse, or any occupants. This includes cars, trucks, motorcycles, trailers, etc. You should continue on a separate page if you have more than three vehicles to list.
What happens if the TAA Rental Application is not approved within seven days?
If your application is not approved within seven days of its receipt, it will be considered "disapproved". The property management will notify you of this status, either in person, by mail, or over the phone, depending on your preferred method of communication.
How are application deposits handled if the application is not approved?
If your application is not approved or is deemed disapproved, the application deposit will be refunded to you. The refund will be processed within a timeframe not exceeding 30 days from the date of disapproval.
Are there any circumstances under which the application deposit may not be refunded?
If you decide to withdraw your application before approval or fail to sign the lease agreement after your application has been approved, the property manager has the right to retain your application deposit as liquidated damages. This is considered compensation for the time and resources spent on processing your application.
What information is checked during the application process?
The property owner or manager is authorized to verify the information you provided in your application through various means. This includes checking your credit history, employment history, rental history, and any reports from consumer reporting agencies both before and during tenancy, as related to your lease and income history.
If approved, how and when are keys provided?
Keys or access devices to the property are provided only after all parties involved have signed the lease agreement and all applicable rents and security deposits have been fully paid.
What should I do if I need to review the lease before submitting an application?
You have the right to review the Rental Application and Lease Contract, along with any community rules or policies before submitting your application or paying any fees or deposits. It's recommended that you also have the option to consult an attorney over these documents, as they are legally binding once signed.
Filling out the TAA Rental Application form is a crucial step in applying for a rental unit, but several common mistakes can hinder the application process. One common error is not completing every section of the form. Applicants often skip sections that they think are not applicable to them, such as the previous address or employment history if they've been at the same job or residence for a long time. However, landlords or managers require all this information to process the application efficiently.
Another mistake involves not providing accurate financial information. It is essential to state one's income and credit history truthfully. Overstating income or not disclosing past credit problems could lead to complications or rejections once the truth comes to light through credit and income verification processes.
Many applicants also fail to list all occupants who will live in the unit, including children or relatives who might not sign the lease but will reside in the apartment. This omission can lead to issues with occupancy standards set by the landlord or management.
Not thoroughly detailing vehicle information is another oversight. The form asks for specifics about all vehicles owned or operated by the applicant and future occupants. Failing to provide this can cause issues, especially in apartment complexes with limited or assigned parking.
A quite critical detail that often gets overlooked is the emergency contact section. Not providing a reliable emergency contact can be problematic in urgent situations. This section is crucial for the landlord to know whom to contact in case of an emergency involving the resident.
Applicants sometimes mistakenly assume that submitting an application means they have secured the apartment. However, until the application is approved and the lease is signed, the unit is not guaranteed. This misassumption can lead to missed opportunities and housing disappointments.
Last but not least, forgetting to sign and date the application or not providing required signatures for both the applicant and if applicable, their spouse or co-applicant can render the application incomplete. An unsigned application cannot be processed until this oversight is corrected, delaying the entire application process.
When applying for an apartment, especially using the TAA Rental Application form, it's vital to have all necessary documents prepared. This streamlines the process and helps in making a strong case for tenancy. Along with the TAA Rental Application, seven other forms and documents are often required to complete a rental application package. Each plays a crucial role in providing a comprehensive view of the applicant's background, financial stability, and rental history. Here's an overview:
Together, these documents complement the TAA Rental Application form, providing landlords with a full picture of the applicant's qualifications for tenancy. Applicants should ensure they have these documents on hand when applying for an apartment to avoid delays and increase their chances of approval. A thorough preparation reflects well on the applicant and can significantly streamline the rental process.
The TAA Rental Application form shares similarities with employment application forms used widely by employers to gather information on potential hires. Both kinds of applications request personal details such as name, contact information, previous addresses, and work history. Importantly, just as the rental application may ask for previous rental and credit histories to verify a tenant's reliability and financial stability, employment applications often inquire about previous employment and references to assess a candidate's work experience and reliability.
Loan application forms also bear resemblance to the TAA Rental Application form. Loan applications typically require detailed personal information, financial data including income, and credit history to evaluate the applicant's ability to repay the loan. Similarly, the rental application seeks to establish an applicant’s financial stability and reliability through income details and rental/credit histories, aiming to ensure that the applicant can consistently pay rent.
Credit card application forms are akin to the TAA Rental Application in that they gather personal and financial information to assess creditworthiness. Both types of applications might request information on income, banking details, and credit history to make informed decisions on the applicant's fiscal responsibility. This process ensures that the applicant is capable of managing either credit card payments or rental obligations.
College application forms, while primarily focused on educational background, share the aspect of requiring personal information and history, similar to the rental application. Both applications might ask for previous addresses, personal identification numbers, and background information to identify the applicant and verify their records, albeit for different purposes.
Visa application forms are another similar document, as they require comprehensive personal, financial, and sometimes, employment information from applicants to assess their eligibility for entry into a country. Like the TAA Rental Application, visa applications are thorough in collecting detailed applicant histories to make informed acceptance decisions.
Membership application forms for clubs or associations request personal data and often additional information such as sponsorship by existing members, similar to how a rental application might require references. Both types of applications serve to vet the applicant’s qualifications and suitability for becoming part of a community or organization.
Medical history forms, required by healthcare providers, while different in content, are similar in their necessity to gather detailed personal history. This data collection aims to ensure the provision of appropriate care, paralleling how rental applications compile histories to ensure a potential tenant's reliability and suitability for tenancy.
Finally, scholarship application forms resemble the rental application in their requirement for extensive personal information, academic history, and sometimes, financial details to evaluate eligibility and merit. Both forms assess the applicant's qualifications and suitability for the opportunity being offered, whether it’s educational funding or housing accommodation.
When filling out the TAA Rental Application form, it's essential to approach the process with diligence and attention. Here is a guide outlining what you should and shouldn't do to ensure your application is both complete and accurate.
Do's:
Don'ts:
Following these guidelines will help ensure that your TAA Rental Application form is accurately and thoroughly completed, thereby avoiding any unnecessary delays or complications in the rental process.
There are several common misconceptions about the Texas Apartment Association (TAA) Rental Application form. Understanding these can help applicants throughout the application process.
Understanding these points can help applicants fill out the TAA Rental Application form more accurately and with confidence, potentially easing the overall application process.
When completing the TAA Rental Application form, it is important to understand several key factors that will affect both the application process and the potential tenancy. The following takeaways highlight the most crucial aspects of filling out and using this form:
By fully understanding these key aspects, applicants can complete the TAA Rental Application accurately and increase their chances of approval. It's also advisable to review all provided information thoroughly before submission to ensure its completeness and accuracy.
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