The Texas Workforce Commission Report form, designed for employers, plays a crucial role in determining liability under the Texas Unemployment Compensation Act. It encompasses detailed sections requiring information about the business, including employment details and the nature of activity in Texas. For a smoother process in meeting state employment obligations, consider filling out this comprehensive form by clicking the button below.
The Texas Workforce Commission Report form plays a crucial role in the administration of the Texas Unemployment Compensation Act, serving as a primary document for businesses to outline their employment status and operations within the state. It is mandatory for every employing unit operating in Texas, including those on farms or ranches (requiring a different form, Form c-1fr). This comprehensive form covers various sections such as identification of the business, which includes details like account numbers, types of ownership, and contact information. It also necessitates specifying the date of initial employment in Texas, the financial threshold for wage reporting, and the condition concerning employment throughout the year, designed to establish the liability of the employer under state unemployment laws. Moreover, it inquires whether the employer has any U.S. citizens employed outside of the U.S. and details regarding domestic employees. Businesses undergoing ownership changes must provide information about previous owners and the nature of the business transition. Additionally, it contains a section for voluntary election for non-liable employers to opt into state unemployment tax contributions. Completing and signing this form require careful attention to ensure accuracy and compliance, as it must be certified by an authorized individual within the business. This document is not only pivotal for regulatory compliance but also serves as a valuable record for tracking employment trends and economic activities within Texas.
Mail To:
Cashier - Texas Workforce Commission
P.O. Box 149037
Austin, TX 78714-9037
This form can be completed online at
www.texasworkforce.org
STATUS REPORT
This report is required of every employing unit, and will be used to determine liability under the Texas Unemployment Compensation Act.
If you have employment in Texas on a farm or ranch, please complete Form c-1fr, available online.
Identification Section
1. Account Number assigned by TWC (if any)
2. Federal Employer ID Number
3. Type of ownership (check one)
corporation/pa/pc
limited partnership
4. Name
partnership
estate
individual (sole proprietor/domestic)
trust
5. Mailing address
limited liability company
other (specify)
6. City
7. County
8. State
8(a). Zip code
9. Phone Number
(
)
10.
Business address where records or payrolls are kept:
(if different from above)
Address
City
State
Zip
Phone Number ( )
11.
Owner(s) or officer(s) [attach additional sheet if necessary]
Name
Social Security No.
Title
Residence Address, City, State, Zip
12.
Business locations in Texas [attach additional
sheet if necessary]
Trade name
Street Address, City, Zip
Kind of business
No. of employees
13.
If your business is a chartered legal
entity, enter:
Charter number
State of Charter
Date of Charter
Registered agent's name
Registered agent's address
Original legal entity name, if name has changed
Employment section
14.
Enter the date you first had employment in Texas (do not use future date):
Month
Day
Year
15.
Enter the date you first paid wages to an employee in Texas (do not use future date):
16.
If your account has been inactive:
Enter the date you resumed employment in Texas:
Enter the date you resumed paying wages in Texas:
17.
Enter the ending date of the first quarter you paid gross wages of $1,500.00 or more:
18.
Enter the Saturday date of the 20th week that individuals were employed in Texas.
(All weeks should be in the same calendar year. Count a week if anyone performed any service for any portion of any day.
The services do not have to be performed on the same day of the week, in consecutive weeks or by the same employee. If
you do not reach 20 weeks of employment in the first calendar year of operation, begin again with the second calendar year
and count until you reach 20 weeks in that year.) Do not use future dates
19.
If you hold an exemption from Federal Income Taxes under Internal Revenue Code Section 501(c)(3), attach a copy of your
Exemption Letter. Also, enter the ending date of the 20th week of the calendar year in which 4 or more persons were
employed in Texas:
20.
Enter the year(s) your organization was liable for taxes under the Federal Unemployment Tax Act:
(begin with most recent year)
(year)
21. Does this employer employ any U.S. citizens outside of the U.S.?
Yes
No
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Domestic - Household Employment Section
Complete 22 only if you have domestic or household employees (includes maids, cooks, chauffeurs, gardeners, etc.)
22. Enter the ending date of the first calendar quarter in which you paid gross wages of $1,000 or more to employees
performing domestic service:
Nature of Activity Section
23.Describe fully the nature of activity in Texas, and list the principal products or services in order of importance:
_________________________________________________________________________________________________________________________________
24.If the business in Texas was acquired from another legal entity, you must complete items 24-26. If a partial acquisition occurred, the predecessor/successor may jointly submit information regarding a partial transfer of experience.
a)
Previous owner’s TWC Account Number (if known)
______________________________________________________________________________
b)
Date of acquisition
_________________________________________________________________________________________________________
c)
Name of previous owner(s)
_________________________________________________________________________________________________
d)
________________________________________________________________________________________________________________
e) City
_______________________
What portion of business was acquired? (check one)
__________________________
_________________________________
all
part (specify)
25.On the date of the acquisition, was the previous owner(s), or any partner(s), officer(s), shareholder(s), other owner(s) or a person related by blood or marriage to any of these individuals, holding a legal or equitable interest in the predecessor business, also an owner, partner, officer, shareholder, or other owner of a legal or
equitable interest in the successor business?
If “Yes”, check all that apply:
same owner, officer, partner, or shareholder
sole proprietor incorporating
same parent company
other (describe below)
_________________________________________________
If “No,” on the date of the acquisition, did the previous owner(s), partner(s), officer(s), shareholder(s), other owner(s) or a person related by blood or marriage to any of these individuals, holding a legal or equitable interest in the predecessor business, hold an option to purchase such an interest in the successor business?
yes
no
26.After the acquisition, did the predecessor continue to:
•Own or manage the organization that conducts the organization, trade or business?
•Own or manage the assets necessary to conduct the organization, trade or business?
•Control through security or lease arrangement the assets necessary to conduct the organization, trade or business?
•Direct the internal affairs or conduct of the organization, trade or business?
If “Yes” to any of above, describe:
_____________________________________________________________________________________________
Voluntary Election Section
27.A non-liable employer may elect to pay state unemployment tax voluntarily. If an employer elects to do so, the employer is obliged to pay taxes for a minimum of two calendar years, beginning with January 1 of the first year of the election. The employer may withdraw the election by written request, at the end of the 2-year period, if not yet liable under the Texas Unemployment Compensation Act. To elect this option, complete the following:
Yes, effective Jan. 1,
I wish to cover all employees (except those performing service(s) which are specifically exempt in the Texas Unemployment
Compensation Act).
Signature Section
I hereby certify that the preceding information is true and correct, and that I am authorized to execute this Status Report on behalf of the employing unit named herein. (this report must be signed by the owner, officer, partner or individual with a valid Written Authorization on file with the Texas Workforce Commission)
Date of signature:
Month ___ Day
___ Year ___
Sign here ________________________________________
_______________
Driver's license number
__________________ State
__________ E-mail address
______________________________________________
Individuals may receive, review and correct information that TWC collects about the individual by emailing to open.records@twc.state.tx.us or writing to: TWC Open
Records, 101 E. 15th St., Rm. 266, Austin, TX 78778-0001.
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Filling out the Texas Workforce Commission Report is a necessary step for every employing unit operating within the state. This form plays a crucial role in determining an employer's liability under the Texas Unemployment Compensation Act. Here is a step-by-step guide to properly completing this form:
Once the form is accurately filled out, mail it to the address provided at the top of the form, or submit it online if you chose that option. This thorough process ensures that your report to the Texas Workforce Commission is complete and accurate, maintaining compliance with state regulations.
What is the purpose of the Texas Workforce Commission Report form?
The Texas Workforce Commission Report form is designed to gather information from employing units to determine their liability under the Texas Unemployment Compensation Act. This form ensures businesses comply with state requirements for unemployment compensation.
Can this form be completed online?
Yes, the Texas Workforce Commission Report form can be completed online at the Texas Workforce Commission's official website, www.texasworkforce.org. This offers a convenient way for employers to submit their information electronically.
What information is required in the Identification Section of the form?
The Identification Section requires details about the employing unit including the account number assigned by TWC (if any), Federal Employer ID Number, type of ownership, name and mailing address of the business, phone number, business address where records or payrolls are kept, information about the owner(s) or officer(s), and business locations in Texas.
Who needs to complete Form C-1FR?
Employers who have employment in Texas on a farm or ranch need to complete Form C-1FR. This is a specific requirement indicating different reporting criteria for agricultural employers to accurately assess their liability under the Act.
What sections are included for employers of domestic or household employees?
Employers with domestic or household employees, such as maids, cooks, chauffeurs, and gardeners, must complete Section 22 of the form. This section focuses on domestic employment and requires the entering of the ending date of the first calendar quarter in which the employer paid gross wages of $1,000 or more to domestic service employees.
How does the form address businesses that have undergone changes such as acquisitions or changes in legal structure?
Items 24 through 26 on the form specifically address businesses that have been acquired from another legal entity or have experienced changes in legal structure. These items require detailed information about the previous and new ownership and the nature of the business acquisition or transformation.
What is the Voluntary Election Section?
The Voluntary Election Section allows non-liable employers to opt to pay state unemployment tax voluntarily. If an employer decides to do so, they are committed to paying taxes for a minimum of two calendar years. This section specifies the terms and requirements for voluntary election.
Is it necessary to submit evidence of compliance with Federal Income Taxes?
Employers who hold an exemption from Federal Income Taxes under Internal Revenue Code Section 501(c)(3) are required to attach a copy of their Exemption Letter to the form. This ensures that tax-exempt entities are properly identified and treated according to their status.
How can individuals review and correct the information collected by TWC?
Individuals can review and request corrections to the information that TWC collects about them by emailing open.records@twc.state.tx.us or writing to TWC Open Records at the specified address. This ensures accuracy and transparency in the information the Texas Workforce Commission holds.
When filling out the Texas Workforce Commission Report form, a common mistake is providing inaccurate or incomplete information in the Identification Section. This part requires precise details such as the Account Number assigned by the TWC, Federal Employer ID Number, and the type of ownership. Ensuring each piece of information is accurately entered is crucial for the form's acceptance and subsequent processing.
Another area often filled out incorrectly is the section detailing the business and mailing addresses. It's vital to differentiate between these addresses if they are not the same. The business address should correspond to where records or payrolls are kept, which might not necessarily be the mailing address. Miscommunication can arise if these details are confused or incorrectly documented.
Regarding the Employment Section, a frequent oversight occurs when entering dates related to employment and wage payments in Texas. The form explicitly instructs not to use future dates, yet it's common to see this instruction overlooked. Accurately reflecting the history of employment and wage payments is key to determining the correct liability and contributions to unemployment compensation.
Failure to attach necessary additional sheets for listing multiple owners, officers, or Texas business locations is another mistake. The form provides space for basic information but anticipates that some employing units will need to provide supplementary details. Overlooking the attachment of these additional sheets can lead to incomplete reporting.
Misinterpreting the section on the business's nature of activity in Texas is also a recurrent issue. This section demands a clear and comprehensive description of the principal activities and services of the business. Lack of detail or clarity in this area can hinder the TWC's understanding of the business operation, affecting the assessment of the report.
Incorrect handling of the sections related to business acquisition is often seen. If the business in Texas was acquired from another legal entity, specific details about the previous owner and the nature of the acquisition are required. Failing to provide thorough information or to check the appropriate boxes regarding the relationship between predecessor and successor entities can lead to confusion and potential inaccuracies in liability determinations.
There's further complication in accurately reporting the employment and tax liability history, especially concerning federal unemployment tax. Misunderstandings or errors in entering years of liability or neglecting to report the involvement of U.S. citizens employed outside the U.S. can affect the accuracy of the report and the employing unit's compliance status.
Lastly, the signature section also poses challenges, as it must be signed by an individual authorized to execute the report on behalf of the employing unit. Occasionally, the report is signed by someone without proper authorization, or the required documentation for authorization is not on file with the TWC. Ensuring the correct individual signs and includes their title, driver’s license number, and email address is necessary for the form’s validity.
When engaging with the Texas Workforce Commission (TWC) and managing employment obligations, several forms and documents often accompany the Texas Workforce Commission Report form (C-1). Understanding these documents can streamline the reporting process, help employers comply with regulations, and ensure accurate and thorough submission of necessary information.
Each of these documents plays a critical role in the broader context of employment reporting and compliance within the state of Texas. By familiarizing themselves with these forms, employers can ensure they meet their obligations under the Texas Unemployment Compensation Act, maintain accurate records, and properly manage their workforce. This comprehension helps in creating a smoother interaction with the TWC and supports the overall health of Texas’s labor market.
The IRS Form SS-4, Application for Employer Identification Number (EIN), bears similarity to the Texas Workforce Commission Report in its request for basic identifying information about a business, including the business name, address, and type of legal entity. Like the Texas form, the IRS document is crucial for tax identification purposes and is often a step taken early in the business setup process.
Analogous to the Texas Workforce Commission Report, the U.S. Department of Labor's Form 940, Employer's Annual Federal Unemployment (FUTA) Tax Return, requires details about the employer's identity and employment practices. Both forms seek to ascertain the employer's liability for unemployment contributions but on different government levels, one being state-focused and the other federal.
The Form I-9, Employment Eligibility Verification, issued by the U.S. Citizenship and Immigration Services, while distinct in purpose, demands employer and employee information to verify an employee's eligibility to work in the U.S. This form, akin to the Texas Workforce Commission Report, is integral for compliance with employment laws, although focusing on workforce legality rather than unemployment insurance.
Just like the Texas Workforce Commission Report, the U.S. Equal Employment Opportunity Commission's EEO-1 Report requires employers to furnish data on their workforce composition, specifically concerning employee demographics. Although the EEO-1 Report primarily serves to prevent employment discrimination, both forms involve regulatory compliance related to employment practices.
Forms completed for workers' compensation insurance purposes, like those required by state agencies or private insurers, share commonalities with the Texas Workforce Commission Report by collecting information on the employer, the type of business, and details regarding the workforce. This data helps determine the employer’s liability and rates for workers’ compensation insurance, similarly focusing on aspects of employer responsibility towards employees.
The Small Business Administration's (SBA) loan application forms require comprehensive details about a business, akin to those asked in the Texas Workforce Commission Report, including ownership type, financial information, and employee data. Although aiming to secure financial support rather than assessing unemployment insurance liability, both demand thorough business information disclosure.
The Department of Labor's Wage and Hour Division's WH-347 Payroll Form, mandated for contractors and subcontractors performing on federally funded or assisted contracts, collects detailed information about the workforce, similar to the Texas report. Each document ensures compliance with labor laws, whether for fair wage practices or unemployment insurance contributions.
State-specific new hire reporting forms, which employers must submit to designate new or rehired employees, correlate with the Texas Workforce Commission Report by necessitating employer and employee information. Both play roles in maintaining employment legal compliance, albeit for different reasons: the former to assist in child support collection and the latter for unemployment insurance purposes.
The Occupational Safety and Health Administration's (OSHA) Form 300, the Log of Work-Related Injuries and Illnesses, while focusing on workplace safety, similarly requires employer and business information akin to the Texas Workforce Commission Report. Each form helps governmental oversight in respective areas of workforce well-being: one on workplace injuries and the other on economic welfare through unemployment insurance.
Lastly, local business license applications often entail providing detailed business information, owner details, and specifics of the operation, paralleling the Texas Workforce Commission Report's requirements. Though serving to grant operational permission rather than to assess unemployment tax liability, both exemplify government efforts to regulate and support ethical business practices.
When filling out the Texas Workforce Commission Report form, there are important steps to follow and mistakes to avoid ensuring your submission is accurate and compliant. Here’s a guide to help you navigate the process efficiently.
Do:
Don't:
Understanding the Texas Workforce Commission (TWC) Report form is crucial for employers in Texas, but there are some common misconceptions that can lead to confusion. Here’s a look at seven of these misunderstandings and the truth behind them:
Every business must complete the form: The form is indeed required, but only for employing units that have employment in Texas. It’s used to determine liability under the Texas Unemployment Compensation Act. If your business has no employees, you may not need to complete it.
It’s only for large companies: This misconception could be problematic for small business owners. In truth, the form is required for every employing unit that operates in Texas, regardless of size. Even if you only have one employee, you are responsible for completing the form.
Online completion is optional: While the form can be mailed, completing it online at www.texasworkforce.org is encouraged for its ease and efficiency. Online submission ensures quicker processing and reduces the risk of errors or postal delays.
Farm and ranch employment is reported the same way: Actually, if you have employment in Texas on a farm or ranch, you need to complete Form C-1FR, which is specifically designed for this type of employment. It’s a common mistake to use the standard form for all types of employment.
Only the current year’s details are needed: Employers must enter not just current but also past details where applicable, especially regarding the business's liability under the Federal Unemployment Tax Act. Historical data is crucial for accurately determining your current obligations.
Domestic employment isn’t covered: If you employ domestic or household employees, such as maids or gardeners, there’s a specific section (22) on the form for this. It’s important not to overlook this section if it applies to your employment situation.
Completing the form is the final step: After completing and submitting the form, there may be further steps. Employers should keep an eye out for any correspondence from TWC and respond promptly to requests for additional information or clarification.
Correcting these misconceptions can help ensure that employers fulfill their reporting obligations accurately and on time, thus avoiding potential penalties or complications with the Texas Workforce Commission.
Filling out and using the Texas Workforce Commission (TWC) Report form is a vital task for employers within the state. This document plays a crucial role in determining liability under the Texas Unemployment Compensation Act. Here are six key takeaways every employer should understand about this form:
Finally, it's worth noting that individuals can request to review and correct information collected by TWC. This provision ensures transparency and fairness in the process, allowing employers to rectify any inaccuracies that might have inadvertently occurred when filling out the form. Understanding these key aspects can significantly smooth the process of compliance with Texas' employment regulations.
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