Free Transfer Request Form in PDF

Instructions on Writing Transfer Request

Once the decision to sell a motorcycle has been made, transferring the remaining coverage to the new owner is a critical step that ensures continuity of protection and peace of mind. The Transfer Request form is a necessary document for officially transferring the coverage under the contract from the seller to the buyer, subject to a fee. It is important to complete this form accurately and within the specified time frame to ensure the smooth transfer of the service contract. Follow the steps below to fill out the Transfer Request form appropriately.

1. Enter the date when the Transfer Request is being filled out at the designated spot on the form.
2. In the Transfer From section, provide the full name, street address, city, state, zip code, and phone number of the original owner (seller) of the motorcycle.
3. In the Transfer To section, fill in the same details for the new owner (buyer).
4. Record the Vehicle Identification Number (VIN) of the motorcycle being transferred in the specified space.
5. Enter the Contract Number associated with the service contract to be transferred.
6. Specify the Date Motorcycle Changed Possession using the format month/day/year.
7. Mention the Mileage on the Date Motorcycle Changed Possession to ensure accurate records.
8. Attach a check for $25, made payable to the Harley-Davidson® Service Center, as the transfer fee required to process this request.
9. Both the original purchaser and the new owner must sign and date the form to acknowledge the transfer of the service contract, the receipt of necessary vehicle service records, and, if applicable, the transfer of the remaining Harley-Davidson® factory warranty.
10. Finally, mail the completed Transfer Request along with the necessary attachments to: Operations Department, Harley-Davidson® Service Center, P. O. Box 2840, Scottsdale AZ 85252-2840.

Completing and submitting this form within 30 days after the motorcycle changes possession is essential. It ensures the new owner enjoys the benefits of the service contract without interruption. Attention to detail and adherence to the instructions will facilitate a seamless transition.

What is a Transfer Request form?

A Transfer Request form is a document used to transfer the remaining coverage of a service contract from the current owner to a new owner when selling a motorcycle. This form facilitates the process of transferring the service plan provided under the contract to the new motorcycle owner, ensuring that the vehicle remains covered under the terms initially agreed upon, subject to the completion of the necessary formalities and payment of a transfer fee.

Who can utilize the Transfer Request form?

The Transfer Request form is specifically designed for individual owners selling their motorcycle to another individual. It is important to note that this form is not applicable for transactions involving dealers or brokers; it is strictly meant for private sales between two parties.

What is the process for submitting a Transfer Request?

To submit a Transfer Request, one must complete the form promptly—within 30 days from the date the motorcycle changed hands. The form requires detailed information about the transfer, including the contact details of both parties and the motorcycle's identification details. Along with the completed form, a check for the transfer fee, payable to the Harley-Davidson® Service Center, must be attached. The properly filled out form, along with the fee, should be mailed to the specified Operations Department address.

What is the transfer fee for the service contract?

The transfer fee for the service contract is $25. This fee must be included as a check made payable to the Harley-Davidson® Service Center along with the Transfer Request form. This fee facilitates the administrative process of transferring the existing service contract from the seller to the buyer of the motorcycle.

Are there any specific documents the new owner needs to provide or acknowledge?

Yes, the new owner needs to acknowledge, by signing the Transfer Request form, that they have received all necessary repair orders and receipts from the original purchaser. These documents are essential for verifying that the motorcycle has been maintained according to Harley-Davidson's service schedule. Additionally, the new owner must acknowledge they have received documentation that verifies the transfer of any remaining Harley-Davidson® factory warranty to their name.

What happens if the factory warranty has not been transferred?

If the remaining Harley-Davidson® factory warranty, if any, has not been successfully transferred to the new owner's name, then any claim that could have been covered under the factory warranty will not be covered by the service contract. The transfer of the factory warranty is crucial for the continuation of coverage without interruption or denial of specific claims that fall under the warranty's purview.

Where should the completed Transfer Request form be sent?

The completed Transfer Request form, accompanied by the transfer fee, should be mailed to the Operations Department at the Harley-Davidson® Service Center, with the specific mailing address provided in the document. This ensures that the request is processed by the appropriate department for the successful transfer of the service contract to the new motorcycle owner.

Filling out a Transfer Request form can seem straightforward, but errors are common and can lead to complications in successfully transferring a service contract. Below are ten typical mistakes people make during this process:

A common mistake is the failure to submit the Transfer Request within the stipulated 30-day window after the motorcycle changes possession. This strict timeframe is crucial for the transfer process, and overlooking it can render the entire request void.

Another error involves the transfer fee. Some individuals forget to attach a check for the $25 transfer fee made payable to the Harley-Davidson® Service Center. This oversight can delay or even nullify the transfer, as the fee is a mandatory requirement.

Many overlook the importance of thoroughly completing the address and contact information sections for both the transferor and the transferee. Leaving sections incomplete or inaccurately filled out can lead to communication issues or a failure to recognize the parties involved.

Incorrectly recording the Vehicle Identification Number (VIN) or the contract number is also a frequent issue. These identifiers are critical for ensuring that the correct motorcycle and service contract are being transferred.

Inaccuracies in stating the motorcycle's mileage on the date of possession change can cause complications. This detail is important for maintaining the integrity and continuity of the service contract.

Failing to sign the form as either the original purchaser or the new owner invalidates the transfer request. Signatures are essential for confirming the agreement of both parties to the terms of the transfer.

Not including all necessary repair orders and receipts with the Transfer Request is another misstep. These documents are crucial for verifying that the motorcycle has been serviced according to the maintenance schedule, which is a condition of the transfer.

Some individuals mistakenly think that the service contract will cover claims that would have been covered by the Harley-Davidson® factory warranty, without ensuring the warranty itself has been properly transferred. This assumption can lead to unexpected coverage gaps.

Forgetting to mail the Transfer Request to the correct address provided in the form can derail the entire process. It’s important to send the completed form and all accompanying documents to the Operations Department at the Harley-Davidson® Service Center as indicated.

Last, a prevalent mistake is approaching the transfer casually without reading and understanding all the instructions and conditions laid out in the Transfer Request form. Taking the time to carefully review all requirements can prevent many of the errors mentioned above.

By avoiding these mistakes, individuals can ensure a smoother, more efficient transfer process, ensuring continued coverage under the service contract for the new motorcycle owner.

In conjunction with the Transfer Request form, several other documents and forms are often necessitated to ensure a smooth and fully compliant transfer process when selling a motorcycle in the US, specifically under the jurisdiction of Florida. These documents not only serve to comply with legal and contractual obligations but also to protect both the seller's and the buyer's interests. Understanding the purpose and requirements of each document plays a crucial role in facilitating a hassle-free transaction.

1. Bill of Sale: This legal document provides proof of the purchase and sale of the motorcycle, including details such as the price, date of sale, and information about the buyer and seller. It serves as a receipt for the transaction.
2. Odometer Disclosure Statement: Required under federal law for all vehicles, this form records the mileage of the motorcycle at the time of sale. It ensures that the buyer is aware of the motorcycle's mileage, offering protection against odometer fraud.
3. Title Transfer Form: This form officially transfers the title of the motorcycle from the seller to the buyer. It is necessary for legally establishing the new owner’s right over the vehicle.
4. Release of Liability Form: When completed by the seller, this form notifies the Department of Motor Vehicles (DMV) that the vehicle has been sold and releases the seller from liability for any future incidents involving the motorcycle. It is essential for protecting the seller post-sale.
5. Registration Application: The new owner must complete this form to register the motorcycle under their name with the DMV. This process typically requires proof of insurance and payment of a registration fee.
6. Proof of Insurance: Prior to the transfer being finalized, the buyer must provide evidence of insurance coverage for the motorcycle. This document certifies that the motorcycle is insured under the buyer’s name, aligning with state laws requiring vehicles to be insured.

Together, these documents supplement the Transfer Request form, creating a comprehensive bundle that addresses the legal, financial, and procedural aspects of transferring motorcycle ownership. Each form plays a specific role in documenting the transaction, ensuring the legality of the transfer, and safeguarding the interests of all parties involved. It is advisable for individuals engaged in the sale or purchase of a motorcycle to familiarize themselves with these documents to ensure a seamless transition of ownership.

The Bill of Sale document is quite similar to the Transfer Request form, primarily because both serve to officially document the change in ownership of an asset. Specifically, a Bill of Sale is a written record that a transaction occurred between two parties, detailing the sale of an item like a motorcycle, car, or even smaller items. It typically includes information about the seller and buyer, a description of the item sold, and the sale date and price, mirroring the structure of the Transfer Request which records a similar array of details concerning the transfer of a motorcycle.

Warranty Transfer forms are highly analogous to the Transfer Request in their purpose of transferring applicable warranties from the seller to the buyer upon the sale of an item. This similarity extends to motorcycles, cars, electronics, and home appliances, where any existing manufacturer’s warranty is handed over to the new owner. The form typically requires details about the item, the original purchase, and both parties' information, akin to the Transfer Request which also ensures the continuity of service contracts post ownership transfer.

The Title Transfer document, necessary for affirming legal ownership of vehicles including motorcycles, shares commonalities with the Transfer Request form. It involves providing details about the vehicle, the seller, and the buyer, and is mandatory for the lawful transfer of the vehicle’s title from one person to another. This process solidifies the new owner’s rights to the vehicle, similar to how the Transfer Request ensures the new owner receives the benefits of the existing service contract.

Vehicle Registration forms, which need to be filled out when a vehicle changes owners, complement the Transfer Request form in their objective to update governmental records regarding the vehicle’s ownership. These forms require information about the vehicle, such as make, model, VIN, and details about the new and previous owners, which mirrors the information needed in the Transfer Request to execute the service contract successfully to the new motorcycle owner.

Change of Address forms, used for updating one's address with various institutions or companies, share a procedural similarity with the Transfer Request form, despite serving different purposes. Both necessitate the accurate recording of new and old information for records and service continuity. While the Transfer Request captures details related to the ownership and service contract of a motorcycle, Change of Address forms ensure mail and services are correctly rerouted to a new location.

The Notice of Sale document, required in some jurisdictions when selling a vehicle, parallels the Transfer Request form by detailing the transaction and change in ownership of an asset. It usually includes information about the vehicle sold, akin to the motorcycle details in the Transfer Request, and identifies the buyer and seller, ensuring the local or state authorities update their records accordingly.

Insurance Policy Change forms, used to update, add, or remove coverage, bear resemblance to the Transfer Request form through their role in modifying an existing contract based on changes in ownership or status. Specifically, when a vehicle is sold, the insurance policy may need to be updated to reflect the new ownership, similar to how the Transfer Request updates the service contract to the new motorcycle owner.

Gifting Affidavit forms are another type of document similar to the Transfer Request, particularly when a vehicle or substantial item is gifted rather than sold. These forms officially document the transfer of ownership as a gift, specifying the item, and the involved parties, without the exchange of money. Like the Transfer Request, they may require information about the item’s condition, history, and assurances that certain obligations, such as maintenance, have been met, to ensure the integrity of the transfer.

When completing a Transfer Request form for transferring a service contract upon the sale of a motorcycle, there are essential steps to follow and pitfalls to avoid to ensure a smooth transition. Here is a guide to inform your process:

Do:

1. Ensure all fields on the Transfer Request form are filled out completely, providing accurate information for both the transferor and the transferee.
2. Submit the Transfer Request within 30 days after the date the motorcycle changed possession to meet the required deadline.
3. Attach a check for the transfer fee of $25, made payable to the Harley-Davidson® Service Center, as specified in the instructions.
4. As the new owner, acknowledge receipt of all repair orders and receipts from the original purchaser that verify the vehicle has been serviced according to the Harley-Davidson service and maintenance schedule.
5. As the new owner, ensure you receive written verification that the remaining Harley-Davidson® factory warranty, if any, has been successfully transferred to your name.
6. Both the original purchaser and the new owner should sign and date the form to confirm the agreement and acceptance of terms.
7. Review all provided information for accuracy before submitting the form.
8. Mail the completed form to the specified address: Operations Department, Harley-Davidson® Service Center, P.O. Box 2840, Scottsdale AZ 85252-2840.
9. Keep a copy of the completed form and any correspondence for your records.
10. Contact the Harley-Davidson® Service Center if you have any questions or need assistance with the transfer process.

Don't:

• Do not leave any sections of the form blank; incomplete forms may result in processing delays or rejections.
• Avoid submitting the transfer request after the 30-day window has closed, as it may not be accepted.
• Do not forget to attach the required $25 transfer fee check to the form.
• Do not overlook the importance of obtaining all required service records and warranty transfer verifications before signing the form.
• Avoid making errors in the Vehicle Identification Number (VIN) or contract number, as these are critical for identifying the service contract to be transferred.
• Do not assume the process is complete without receiving confirmation from the Harley-Davidson® Service Center.
• Do not sell the motorcycle without notifying the new owner of the need to transfer the service contract and the associated responsibilities.
• Avoid using incorrect payment methods for the transfer fee; a check is required.
• Do not fail to ensure that both the original purchaser and the new owner's signatures are on the form to validate the transfer.
• Do not hesitate to ask for help or clarification on any part of the process that is unclear.

There are several misconceptions about the Transfer Request form, especially when it comes to transferring vehicle service contracts. Clearing up these misunderstandings can help individuals navigate the process more efficiently. Here's a look at some common misconceptions:

• Transfers Can Happen Automatically: Many believe that when they sell a motorcycle, the service contract transfers automatically to the new owner. However, the transfer requires the completion and submission of a Transfer Request form, along with a $25 fee, within 30 days of the vehicle changing possession.
• Dealers or Brokers Can Transfer the Service Contract: The service contract can only be transferred to another individual, not to dealers or brokers. This misconception often leads to complications in the transfer process when the vehicle is sold through a dealer.
• There is No Deadline for Transfer: A common misunderstanding is that the Transfer Request can be submitted at any time. In reality, the form must be submitted within 30 days after the motorcycle changes possession, or the right to transfer may be forfeited.
• No Payment is Required for Transfer: Contrary to what some might think, transferring a service contract requires a fee. Specifically, a check for $25, made payable to the Harley-Davidson® Service Center, must be included with the Transfer Request.
• Maintenance Records Are Not Necessary: Another misconception is that the new owner does not need to receive all repair orders and receipts from the original purchaser. However, these documents are crucial for validating that the motorcycle has been maintained according to Harley-Davidson's schedule, and may be required for future claims.
• Factory Warranty Transfer Is Automatic: It is mistakenly believed that the Harley-Davidson® factory warranty, if any, automatically transfers with the sale of the motorcycle. The new owner must actually receive written verification of the warranty transfer, otherwise, certain claims may not be covered by the service contract.
• Any Service Center Can Process the Transfer: The specific instructions outline that the Transfer Request, along with the transfer fee, must be mailed to the Operations Department at the Harley-Davidson® Service Center in Scottsdale, AZ. Sending the form to a different address can delay or invalidate the transfer.
• The Transfer Fee Varies by State: While state regulations can impact many aspects of service contracts, the transfer fee for this specific process is set at $25, regardless of the state in which the transaction occurs, dispelling the notion that the fee may vary.
• Transfers Are Permitted Beyond the Original Contract Expiration: Some may believe they can transfer the service contract even after its expiration. In truth, the transfer must occur prior to the expiration of the contract, underscoring the importance of timing in the transfer process.

Understanding these misconceptions and their realities can significantly streamline the process of transferring a service contract when selling a motorcycle, ensuring both parties are aware of their responsibilities and the steps required to successfully transfer coverage.

Filling out and using the Transfer Request form is essential when selling a motorcycle and transferring the remaining coverage of the service contract to the new owner. Here are key takeaways to ensure a smooth and successful transfer process:

• The transfer must be initiated within 30 days after the motorcycle changes possession to remain valid.
• A fee of $25 is required for the service contract transfer, payable to the Harley-Davidson® Service Center, and must be included with the Transfer Request form.
• The new owner is responsible for ensuring they have received all necessary repair orders and receipts from the previous owner to maintain the service contract’s coverage. This documentation verifies the motorcycle's maintenance history, aligning with Harley-Davidson’s service schedule.
• It's crucial for the new owner to obtain and provide written proof that the remaining Harley-Davidson® factory warranty, if any, has been officially transferred to their name.
• Failing to transfer the remaining factory warranty to the new owner may exclude certain claims from being covered under the service contract. This emphasizes the importance of completing all necessary warranty transfer procedures promptly.
• The completed Transfer Request form, along with the transfer fee, should be mailed to the Operations Department at the Harley-Davidson® Service Center's specific address provided in the form instructions.
• The original and new owners must both sign the Transfer Request form, indicating their acknowledgment of the transfer, responsibilities, and agreement to the terms of the service contract.

By following these guidelines closely, motorcycle sellers can ensure that the transfer of their service contract to the new owner is executed correctly, safeguarding the continuity of coverage and compliance with the contract's stipulations.