Free Usps 3587 Form in PDF

Instructions on Writing Usps 3587

Filling out the United States Postal Service (USPS) Form 3587 is an essential step for customers looking to use the Every Door Direct Mail (EDDM) Retail service. This form captures all necessary details regarding the individual or organization conducting the mailing, the mailing agent (if applicable), the specifics of the mail pieces, and the postage. Accurate and complete information ensures the mailing process proceeds smoothly and in compliance with USPS regulations. Below are step-by-step instructions to assist you with filling out the form accurately.

1. Enter the Post Office details where you're submitting the form, including the Note Mail Arrival Date & Time. Remember not to round the stamp.
2. Provide the Name and Address of the Individual or Organization undertaking the mailing, along with their Telephone contact.
3. If a mailing agent is being used, fill in the Name and Address of Mailing Agent and their Telephone contact in the designated area. If this does not apply to you, leave this section blank.
4. Both the mailer and the agent (if one is involved) must provide their Customer Registration I.D. (CRID).
5. Specify the Post Office of Mailing and the Processing Category.
6. Enter the Mailer's Mailing Date, the Total # of Bundles, and the Total # of Pieces per Bundle.
7. Detail the EDDM Flats information, including the Type of Postage, Delivery Type, and the Weight of a Single Piece.
8. Mark the appropriate box for the Every Door Direct Mail Barcode Mailing and the EDDM Retail Indicia.
9. Provide information regarding the Route Type(s), any Incentive/Discount Claimed, and Meter Strip Entry.
10. Calculate and enter the Price Category Price, Subtotal, Incentive/Discount status, the No. of Pieces, Amount, and Total Postage.
11. The mailer or agent must then sign the certification area to confirm the accuracy of the information provided and compliance with USPS standards and regulations. Include the Signature of Mailer or Agent, Printed Name, and Telephone contact.
12. On the second page, specify 5-Digit ZIP Code and Route Number for each entry in the designated # of Mailpieces columns.

Once the form is filled out, review it for accuracy to ensure all sections are complete and truthful. Submit the form to the designated USPS office. The office will process your form, and you will be required to provide payment based on the calculated postage. Upon acceptance, you will receive confirmation, and your mailing will proceed as scheduled. Remember, providing false or misleading information can result in penalties. Therefore, accuracy and honesty in completing this form are paramount.

What is the purpose of the USPS Form 3587?

The USPS Form 3587, related to the Every Door Direct Mail (EDDM) Retail service, serves as an official document for businesses or individuals looking to distribute mailers to every house on specific postal routes without the need for address labels. It allows the sender to provide details about the mailing, including the date, total number of bundles, pieces per bundle, and the type of postage used. The form ensures that the mail complies with USPS standards and secures acceptance and verification from the Post Office.

Who needs to fill out the USPS 3587 form?

Any business or individual planning to use the EDDM Retail service must complete the USPS 3587 form. This includes entities targeting specific geographic areas for promotional materials, informational brochures, or other bulk mailings without having specific addresses. The form must be filled out by the mailer or an authorized agent acting on their behalf.

How do you determine the Total Number of Bundles and Pieces per Bundle?

The total number of bundles is determined by dividing the total number of mailpieces by the maximum amount allowed per bundle as outlined by USPS EDDM Retail requirements, which may vary depending on the route's capacity and size. The pieces per bundle number reflects how many individual mailpieces you've organized into each bundle for delivery, ensuring they comply with USPS handling and size standards.

What does Customer Registration ID (CRID) mean on the form?

The Customer Registration ID (CRID) is a unique identifier assigned by the USPS to every customer using its services. It's used in the EDDM Retail process to track and manage the mailings across different postal routes. The CRID should be provided for both the individual or organization mailing the items and the mailing agent if one is involved.

What is the significance of the Mailer’s Signature at the bottom of the form?

The mailer's signature at the bottom of Form 3587 certifies that all the information provided is accurate, truthful, and complete. It indicates the mailer's acceptance of liability for any revenue deficiencies assessed on this mailing, subject to appeal. If an agent signs the form, it confirms that they are authorized to act on behalf of the mailer and that both parties agree to adhere to USPS regulations and pay any deficiencies.

How is the Total Postage calculated on the USPS 3587 form?

Total Postage on the USPS 3587 form is calculated based on the total number of pieces being sent, the weight of a single piece, and the applicable EDDM Retail postage rate. This amount may include any applicable discounts or incentives and is subject to verification and adjustments by USPS personnel during the acceptance process.

What happens if there are discrepancies found during the USPS verification process?

If discrepancies are found during the USPS verification process, the postal employees will adjust the postage figures as necessary and may require additional payment to cover the difference. The mailer or agent will be notified of these adjustments and provided with the reason for any changes made. It is crucial that the mailer ensures all information and mail preparation comply with postal standards to avoid delays or additional fees.

Filling out the USPS 3587 form for Every Door Direct Mail (EDDM) Retail services is crucial for individuals and organizations looking to distribute mail efficiently and cost-effectively. However, certain common mistakes can lead to delays or additional costs. One such error involves inaccurately reporting the total number of bundles and pieces per bundle. This is a critical section as it directly impacts the postage cost and delivery processing. Delivering mail in the incorrect quantity, either by overestimating or underestimating, can cause significant delays and could even result in the mail being returned to the sender.

Another frequent mistake occurs when individuals or mailing agents incorrectly fill in the weight of a single piece. The weight of a piece plays a fundamental role in determining the postage rate for the entire mailing. Misreporting, even by a small margin, can lead to incorrect postage calculations, thereby risking non-compliance with USPS standards and potentially incurring additional fees or fines for postage deficiencies. It's essential to ensure that the weight is accurate and corresponds exactly to the postal service's standards for EDDM mail pieces.

The section regarding types of postage and delivery type selections is often misunderstood or wrongly completed as well. Opting for the wrong type of postage or delivery option can not only affect the total cost but also the effectiveness of the mail-out campaign. Such mistakes can hinder the campaign's reach to the intended audience, making it crucial that these sections are reviewed carefully to match the sender's requirements. This becomes even more important for businesses aiming to maximize the return on investment of their direct mail campaigns.

A significant yet overlooked mistake is neglecting to properly check the certification box at the end of the form or providing an incorrect or uninformed signature. This certification asserts that all information on the form is accurate and compliant with USPS standards. It also implies that the mail does not contain prohibited matter. An incorrect or missing signature could lead to disputes about liability and the truthfulness of the provided information, potentially culminating in legal or financial repercussions for the sender or the agent acting on their behalf.

The United States Postal Service (USPS) Form 3587 is essential for businesses and individuals aiming to distribute marketing material through the Every Door Direct Mail (EDDM) Retail service. Alongside this form, several other documents and forms are frequently utilized to ensure a smooth and compliant mailing process. Below is a list of these forms and a brief description of each to provide a clearer understanding of their roles and requirements in the context of a typical mailing operation.

• PS Form 3602-R: This form is used for bulk mailings and is required for customers utilizing commercial rates. It provides detailed information on the postal rates applicable for different types of mail, the total postage, and fees based on the weight and size of the mailpieces.
• PS Form 1093: The Application for Post Office Box Service represents an agreement between a customer and the USPS for the use of a Post Office Box. It is crucial for businesses or individuals who prefer to receive mail at a Post Office Box instead of a residential or business address.
• PS Form 1583: Required for authorization to receive mail through an agent, this form is essential for anyone who appoints a third party to handle their mail. It's especially useful for businesses that use mailing services or agents to manage their postal affairs.
• PS Form 8125: The Plant Verified Drop Shipment (PVDS) Verification and Clearance form is required for mailings that are prepared off-site and then transported to a postal facility. This form verifies that the mailing has been pre-approved and is ready for entry into the postal system.
• PS Form 3849: Used for the delivery of mail that requires a signature or can't be delivered in the usual manner, this form notifies recipients of mail awaiting them at their local Post Office, which could include parcels or certified mail.
• PS Form 6014: For customers using the EDDM service, this form serves as an Authorization to Hold Mail. It is applicable when a recipient needs their mail held at the post office for a specific period, a service often utilized during vacations or extended absences from the primary mailing address.

Understanding these forms and their specific uses can significantly enhance the efficiency and compliance of mailing operations, particularly for businesses leveraging the USPS's services for marketing and communication efforts. Each form serves a unique purpose, from declaring the content of a mailing to ensuring the proper handling and delivery of mailpieces. By familiarizing oneself with these essential documents, businesses and individuals can ensure they meet all necessary postal requirements, making their direct mail campaigns more effective and streamlined.

The USPS Form 3587, associated with Every Door Direct Mail (EDDM) Retail, closely parallels the structure and intent of the PS Form 3602, also referred to as the Postal Service's Bulk Mail Form. Both forms are used by businesses or organizations to facilitate large mailings at discounted rates, emphasizing mass distribution and cost efficiency. However, while Form 3587 is designed specifically for the EDDM Retail service, targeting geographic areas without the need for recipient addresses, Form 3602 caters to more traditional bulk mailings that require specific addressing but also offer a variety of mailing discounts based on presort levels and other criteria.

Similarly, the Customs Declaration and Dispatch Note CP 72 functions with an objective akin to USPS Form 3587, in that it provides important information for the processing and delivery of packages, particularly those sent internationally. While the USPS Form 3587 collects details to facilitate domestic bulk mailing services, the CP 72 form is essential for customs clearance and ensuring the proper handling of overseas shipments. Both documents serve critical roles in the logistical chain, ensuring that mail and parcels are processed efficiently and in compliance with relevant regulations.

Another document parallel in functionality is the PS Form 8125, or the Plant Verified Drop Shipment (PVDS) Verification and Clearance. This form is used for verifying the postage and preparation of shipments that are dropped off directly at a destination postal facility. Like the USPS Form 3587, the PS Form 8125 ensures that large volumes of mail meet specific criteria before distribution, streamlining the direct mail process for both the sender and the postal service, albeit in different contexts and with varying prerequisites for mail verification and acceptance.

The Postal Service's Change of Address Form (PS Form 3575) shares the personal engagement aspect with USPS Form 3587, albeit serving a different purpose. While the EDDM form is about reaching out to potential customers or contacts within a geographic area without needing exact addresses, the Change of Address form facilitates the update of personal details within the postal system to ensure continuity in mail delivery. Both forms connect individuals and businesses to the broader service capabilities of the USPS, emphasizing the importance of accurate information and seamless postal operations.

Similar in nature to the EDDM Retail Form is the PS Form 1093, the Application for Post Office Box Service. This form establishes an agreement between the USPS and an individual or business for the use of a post office box. While PS Form 3587 facilitates the dissemination of mail to recipients, PS Form 1093 is concerned with the reception of mail at a secure location. Both engage with the postal service from different ends of the mail flow, enabling users to utilize USPS services tailored to their needs, whether for sending or receiving mail.

The Nonprofit USPS Marketing Mail Eligibility Form (PS Form 3624) also bears resemblance to the USPS Form 3587 in its aim to access specific mailing benefits and services. Where the EDDM form allows for broad distribution of direct mail without the necessity for address lists, the nonprofit form opens the door to reduced postage rates for eligible organizations. Both documents signify the USPS's efforts to accommodate diverse mailing needs through specialized services and concessions.

The Certified Mail Receipt (PS Form 3800) shares an underlying objective with the EDDM Retail form in that it elevates the standard mail service to meet specific requirements. For Form 3800, it's about providing proof of mailing and delivery with an option for tracking, while for Form 3587, the focus is on mass distribution to targeted areas without the typical addressing formalities. Each serves enhancements to the postal experience, leveraging the USPS infrastructure for added value to senders and recipients alike.

Last but not least, the USPS Hold Mail Request (PS Form 8076) contrasts with the USPS Form 3587 by focusing on mail retention rather than distribution. While the EDDM service is about expanding reach via targeted mail drops, the Hold Mail service is about suspending delivery during specified periods. Despite their opposite directions, both forms exhibit the flexible nature of USPS services, catering to the varying needs of its customers, from expanding market presence to managing mail reception during absences.

When filling out the USPS Form 3587 for Every Door Direct Mail (EDDM) Retail, it's important to follow specific guidelines to ensure your mailing process goes smoothly. Here are some essential dos and don'ts to keep in mind:

• Do double-check that all the information you provide is accurate, truthful, and complete. This includes the name and address of the individual or organization, telephone numbers, and the total number of bundles and pieces per bundle.
• Do ensure that the mail and supporting documentation comply with all postal standards and the mailing qualifies for the prices and fees claimed.
• Do verify that the mailing does not contain any matter prohibited by law or postal regulation.
• Do sign the form to certify acceptance of liability for and agreement to pay any revenue deficiencies assessed on this mailing, subject to appeal. Make sure the person signing is authorized to do so.
• Do visit the USPS website for information regarding their Privacy Policy, as noted in the Privacy Notice section of the form.
• Don’t leave any required fields incomplete. Missing information could result in delays or rejection of your mailing.
• Don’t guess the weight of a single piece. Use a precise scale to ensure the weight is accurate, as this affects postage.
• Don’t forget to include the Customer Registration I.D. (CRID) if it's applicable to your mailing. This helps in processing and tracking your mail.
• Don’t furnish false or misleading information on this form. Doing so may subject you to criminal and/or civil penalties, including fines and imprisonment.

By adhering to these guidelines, you can help ensure your Every Door Direct Mail (EDDM) Retail process is efficient and compliant with USPS regulations.

There are several misconceptions about the USPS 3587 form, which is essential for Every Door Direct Mail (EDDM) Retail services. Understanding these misconceptions can help ensure that individuals and organizations utilize this service effectively and in compliance with USPS regulations.

• Misconception 1: The USPS 3587 form can be used for any type of mail.

  This form is specifically designed for Every Door Direct Mail (EDDM) Retail services, aimed at delivering to every address within selected routes without needing addresses or names.

• Misconception 2: There is no limit to the weight of a single piece in an EDDM mailing.

  The form clearly specifies a maximum weight of 3.3 ounces for a single mail piece. This is an important restriction to ensure compliance with EDDM Retail requirements.

• Misconception 3: Non-profit organizations cannot use the USPS 3587 form.

  Non-profit organizations can indeed use this form for EDDM Retail mailings, provided they comply with all other USPS regulations for EDDM services.

• Misconception 4: You need a specific Customer Registration ID (CRID) to use the form.

  While having a CRID is beneficial for identification and tracking, it is not strictly necessary for every mailer to have one before using EDDM Retail services.

• Misconception 5: The mailer must personally sign the form at the Post Office.

  The form can be signed by an authorized agent on behalf of the mailer, provided the agent is authorized to do so and accepts liability for the mailing.

• Misconception 6: Information on the form can be estimated rather than precise.

  Accuracy is crucial; the mailer certifies that all information provided is truthful and complete. Inaccurate information may result in penalties, including fines and imprisonment.

• Misconception 7: Any type of EDDM Retail Indicia is acceptable.

  The form requires a specific type of EDDM Retail Indicia to be used, ensuring that the mail pieces comply with postal standards for EDDM services.

• Misconception 8: Postage can be adjusted or settled after the mailing is sent.

  Postage must be correctly calculated and paid for at the time of mailing, based on the number of pieces and total weight. Adjustments post-mailing are not standard procedure and may lead to complications.

• Misconception 9: The USPS 3587 form applies to both domestic and international mail.

  This form is exclusively for domestic EDDM Retail services, meaning mailings must be sent within the United States and cannot be used for international mail.

Correcting these misconceptions ensures that EDDM Retail services are used appropriately and efficiently, maximizing the benefits of this USPS offering while complying with postal regulations.

Filling out the USPS 3587 form is a pivotal step for executing an Every Door Direct Mail (EDDM) Retail campaign. There are certain key takeaways that can streamline this process and ensure compliance and efficiency:

• Understanding the purpose: The USPS 3587 form is specifically designed for EDDM Retail, allowing mailers to send mailpieces to every address along selected routes without needing to know the names or addresses.
• Completing both pages: The form consists of two pages that require attention to detail, including information about the mailer, mailpiece count, and route numbers.
• Providing accurate information: It’s imperative to ensure all the details, particularly the name and address of the individual or organization and the total number of bundles and pieces per bundle, are correct to avoid processing delays.
• Customer Registration ID (CRID): Including the correct CRID is crucial for identification and processing of the mailing.
• Selection of route types and 5-Digit ZIP Codes: Selecting the appropriate route types and specifying the correct 5-Digit ZIP Codes for delivery are key for successful distribution.
• Type of postage and delivery type: Indicating the correct type of postage and planning the delivery type based on mailpiece weight ensures the correct postage rate is applied.
• Meter strips and postage payment: Correctly affixing meter strips (if used) and providing accurate postage payment information help in streamlining the acceptance and verification process.
• Signature and certification: The mailer or agent’s signature certifies responsibility for the information provided and agreement to pay any postage deficiencies. This underscores the importance of accuracy and honesty in completing the form.
• Privacy policy notice: Understanding the USPS Privacy policy, as indicated on the form, is important for recognizing how personal information is handled.
• USPS verification and acceptance: Being aware of the USPS verification and acceptance process, including potential adjustments to postage figures, further ensures that the mailing adheres to postal regulations and is processed smoothly.

Attention to these details when filling out the USPS 3587 form not only facilitates a smoother mailing process but also highlights the importance of accuracy, compliance, and understanding of postal requirements for a successful EDDM campaign.