Free V778 Form in PDF

Instructions on Writing V778

After deciding to retain a vehicle's registration number, possibly while waiting to assign it to a new vehicle, it's vital to understand how to navigate the V778 form correctly. This form outlines the process to keep a registration number temporarily separated from the vehicle it was originally assigned to, with a period allowed for this retention. Here, key steps are broken down to assist in filling out the form effectively, ensuring compliance and understanding of the subsequent stages. It's critical to follow these steps meticulously to avoid any potential complications.

1. Begin by reading the attached notes for guidance thoroughly before filling out the form. This will provide a clear understanding of the retention scheme and the process.
2. Use black ink and write in CAPITAL LETTERS to ensure clarity and legibility throughout the form.
3. Section 1: Vehicle details - Enter the vehicle registration number you wish to retain, along with the details of the vehicle currently carrying this number, including its make, model, VIN/Chassis Number, and the expiry date and serial number of the vehicle licence disc.
4. Section 2: Keeper details - Provide the name and address of the vehicle's keeper. Include titles or company names if applicable. Also, provide both a daytime and a home telephone number for contact purposes.
5. Section 3: Nominee details - If intending to assign the retained number to someone else's vehicle, enter their details here. Remember, the nominee has no rights to the number under the retention arrangements.
6. In Section 4, note the location where the vehicle is kept, especially if different from the address provided in section 2. This is important for inspection purposes if required.
7. Before signing the declaration at the end, carefully review all the information entered for accuracy.
8. Ensure you have all necessary documents ready to submit with your application, including the vehicle's registration document/certificate showing you as the registered keeper, a valid test certificate (MoT/HGV) if applicable, and any additional documentation as specified in the form's guidance notes.
9. Prepare the current fee required for retention and assignment, as indicated in the form's instructions. Make sure if paying by cheque, the correct information is noted on the back.
10. Finally, sign and date the declaration, acknowledging your understanding of the terms related to retaining a registration number.

Following the submission of the V778 form along with any necessary documents and fees, the local DVLA office will inspect the vehicle if needed. Successful processing leads to the issuance of a new registration number for the vehicle and the original number being retained for future assignment. The V778 Retention Document will then be sent, indicating the official separation of the number from the vehicle. It's essential to pay close attention to the expiry date on the Retention Document, as further action (either assigning the number or extending the retention period) must be taken before it lapses to avoid losing the rights to the number.

What is the Retention Scheme?

The Retention Scheme allows the current keeper of a vehicle to temporarily separate its registration number from the vehicle itself for up to 12 months. This can be done while awaiting the assignment of the number to a different vehicle. If the number is not assigned within the 12-month period, further 12-month periods can be purchased to extend the retention. However, if the retention rights are allowed to expire without assignment, entitlement to the number will be lost.

Who can apply to retain a registration number?

Any individual who is the keeper of a vehicle can apply to retain its registration number. This applies even if the vehicle is not yet registered in your name, provided you have newly acquired it. Vehicles eligible for the scheme must be registered with DVLA, available for inspection, and must be a type that requires an annual roadworthiness test. Additionally, they must be currently licensed, or if the license has expired within the past 12 months or the vehicle is too new for a test, you may still apply with certain conditions.

Can I assign a retained number to someone else’s vehicle?

Yes, a retained number can be assigned to someone else's vehicle. When applying for retention, you'll need to specify the person (nominee) to whom you might assign the number, and their name will be included on the V778 Retention Document. This does not obligate the grantee to assign the number to the nominee's vehicle, as the final decision rests solely with the grantee. Adding or changing a nominee after receiving your Retention Document incurs a £25 fee.

How and where do I apply?

To apply for retaining a vehicle registration number, complete the V778/1 form and submit it along with the necessary supporting documents to a DVLA local office. Do not send your application to DVLA, Swansea. You can find the address of your nearest DVLA local office online, in the V100 booklet available at Post Offices, or by phone.

What documents do I need to submit with my application?

Original documents required for the application include the Registration Document/Certificate (V5/V5C) showing you as the keeper, a valid test certificate (MoT/HGV) if required for the vehicle, and the current fee. If the vehicle is not yet registered in your name, a completed keeper change section of the V5/V5C is necessary, and in certain circumstances, a completed V62 form for a new Registration Certificate is also needed.

What happens after I apply?

Following your application, the DVLA local office may call for an inspection of your vehicle to verify its entitlement to the registration number. Upon successful inspection and application review, a new licence disc will be issued for your vehicle, and the application will proceed to DVLA, Swansea, for processing. You'll receive a V778 Retention Document valid for 12 months and a new V5C Registration Certificate under the replacement number. These documents should arrive within 4 to 8 weeks after confirmation from the local office. If the vehicle is destroyed or sold before final approval, you could lose the number.

Filling out the V778 form, which is related to the retention of a vehicle registration number, can often be a complex process for individuals. There are several common mistakes that people make when completing this form. Awareness and avoidance of these errors can help ensure a smoother process in retaining a vehicle's registration number.

One prevalent mistake is neglecting to provide the required documents alongside the application. The form requires that original documentation such as the vehicle's registration document/certificate (V5/V5C) showing the applicant as the vehicle's registered keeper must be submitted. If the vehicle is newly acquired and not yet registered in the applicant's name, a V5 or V5C with the keeper change section completed is acceptable. However, failing to include these documents can result in rejection of the application. Additionally, for vehicles that require an annual roadworthiness test, the latest test certificate must also be submitted. This oversight can delay the process significantly.

Another common error involves the application details concerning the vehicle licence disc. Applicants are instructed not to enclose the vehicle licence disc with the application but rather to fill in the "vehicle licence disc expiry date and serial number" in Section 1 of the form. If the licence disc was obtained from a Post Office branch within the last 2 weeks, a photocopy should be enclosed due to possible delays in the DVLA record updates. Ignoring this nuanced step can contribute to processing delays or application complications.

Incorrectly handling the nominee details is also a frequent error. The V778 form allows the number to be retained in someone else's name – a nominee. An application can be jeopardized by not providing the nominee's details at the time of application or by not updating these details before the retention document expires. Considering the option to add or change nominee details after receiving the retention document incurs a £25 fee, applicants should aim to finalize such details beforehand to avoid additional costs.

Many applicants make the mistake of applying for a refund of vehicle excise duty while their application is being considered. The guidance notes clearly state that doing so could result in the cancellation of the application. As the retention process involves various checks, including the current licencing status of the vehicle, any inconsistency or pending actions like a duty refund could disrupt the process.

Finally, a significant oversight is failing to recognize the importance of providing accurate vehicle and keeper details on the form. Every detail entered must be thoroughly checked for accuracy to prevent any delays or rejections. This includes the correct vehicle registration number, the keeper's full name and address, and other specified information. Inaccurate or misleading information can lead to the refusal of the retention application or even lead to more severe repercussions, such as revocation of the retention right if inaccuracies are discovered after processing.

Avoiding these mistakes can help in successfully retaining a vehicle's registration number with minimal delays. Always consult the latest guidance available on the DVLA website and ensure that every section of the V778 form is completed with accurate and current information.

The process of retaining a vehicle registration number involves more than just filling out the V778 form. It's essential to know the other forms and documents that are often required to accompany this application to ensure a smooth and successful process. Here’s a comprehensive list of these documents and a brief description of each.

1. V5C Registration Document/Certificate - Shows current keeper and vehicle details. Essential for proving ownership and the vehicle's eligibility for the retention scheme.
2. V62 Application for a Registration Certificate - Required if the V5C is not available, to apply for a replacement document.
3. MoT Test Certificate - Necessary for vehicles that are over three years old to demonstrate roadworthiness.
4. V890 Statutory Off Road Notification (SORN) - Required if the vehicle is not currently taxed and you're declaring it off the road.
5. V10 Vehicle Licence Application - Used to tax the vehicle if it needs to be re-licensed during the application process.
6. Certificate of Motor Insurance - Provides proof of insurance, needed when re-licensing the vehicle.
7. V750 Certificate of Entitlement - Required if you are assigning a new registration number to the vehicle at the same time as retaining an old one.
8. V55/4 or V55/5 Application for first vehicle tax and registration - Necessary for newly registered vehicles or vehicles that have not been previously taxed.
9. Cheque or Postal Order for the fee - Payment for the application, which includes both the retention and assignment fee.
10. Photocopy of the Vehicle Licence Disc - If the tax disc was obtained within the last two weeks from a Post Office, a copy may be required to confirm the details with the DVLA record.

Understanding and gathering these documents before starting the application can significantly expedite the process of retaining a vehicle registration number. Each document serves its unique purpose, from verifying the vehicle’s details and ownership to ensuring it meets all legal requirements for roadworthiness and taxation. This preparation allows for a straightforward application, making it easier to navigate through the retention scheme's administrative aspects.

The V778 form is closely related to the V5C Vehicle Registration Certificate, primarily because both documents are essential for managing and verifying the registration details of a vehicle in the UK. The V5C document, commonly known as the log book, identifies the registered keeper of the vehicle, its make, model, and VIN number, similar to the information required in the V778 form for retaining a vehicle's registration number. The key similarity lies in their use for official vehicle documentation, ensuring that authorities and the vehicle owner have accurate records concerning the vehicle's registration and keeper details.

Another document akin to the V778 form is the V890 Statutory Off Road Notification (SORN). The correlation between these documents arises from their involvement in changing a vehicle's status with the DVLA. While the V778 form is used to retain a vehicle's registration number, potentially in anticipation of transferring it to another vehicle, the V890 form is employed when a vehicle is taken off the road, informing the DVLA that it is not in use and exempting the owner from vehicle tax. Both processes are critical for maintaining current records with the DVLA and ensuring compliance with vehicle taxation and registration regulations.

The V10 Vehicle Tax application form also shares similarities with the V778 form, mainly due to their roles in vehicle administration and compliance with legal requirements. The V10 form is used when applying for vehicle tax, an obligatory step for vehicles used on public roads, while the V778 allows the retention of a registration number. Through both forms, vehicle owners interact with the DVLA to ensure their vehicles are legally registered and taxed, reflecting the administrative relationship between vehicle owners and the agency.

Lastly, the V62 Application for a Registration Certificate ties closely with the V778 form in the context of vehicle registration management. If the keeper of a vehicle wishes to retain its registration number using the V778 form but does not have the V5C document due to recent acquisition or loss, they must apply for a new V5C using the V62 form. This interaction underscores the interconnectedness of these documents in maintaining accurate and updated vehicle records, crucial for both the vehicle's legal road use and the DVLA's comprehensive record-keeping.

When filling out the V778 form for the retention of a vehicle registration number, there are several crucial steps you should follow to ensure the application process is smooth and successful. Here’s a comprehensive list of dos and don’ts:

• Read the guidance notes carefully before filling out the form to ensure you understand the process and requirements.
• Use black ink and capital letters to complete the form, as this makes the information clear and legible.
• Provide accurate vehicle and keeper details, including the vehicle registration number, make, model, VIN/chassis number, and keeper's name and address.
• Include nominee details if applicable, and understand that changing these details in the future may incur a fee.
• Submit the correct fee with your application, remembering that the fee is comprised of a retention fee and an assignment fee.
• Enclose all necessary supporting documents, such as the original registration document/certificate showing you as the vehicle's registered keeper.
• Check your application thoroughly before submission to ensure all details are correct and complete.

• Don’t send your application to DVLA, Swansea if instructed otherwise; always check the correct address for your application submission.
• Don’t omit the vehicle licence disc details from your application. While the physical disc is not required initially, its expiry date and serial number are.
• Don’t apply for a refund of vehicle excise duty while your application is being considered, as this could lead to cancellation.
• Don’t dispose of your vehicle before the retention application has been finalized and approved by DVLA, Swansea.
• Don’t attempt to retain a registration number from a vehicle that is ineligible, such as vehicles with a ‘Q’ or ‘NIQ’ prefix or those not requiring an annual roadworthiness test.
• Don’t forget to return the old licence disc for cancellation once you receive the replacement disc or when instructed by DVLA.
• Don’t neglect to check the replacement registration number and new documentation for accuracy once received.

There are several misconceptions surrounding the V778 form and its use for retaining a vehicle registration number. Understanding these can help clarify the process and its requirements. Here are five common misunderstandings:

1. Any vehicle can participate in the retention scheme.

   This is not accurate. Only vehicles that are in existence, registered with the DVLA, and meet certain conditions like being currently licensed and available for inspection can participate. Vehicles not meeting these requirements cannot retain their registration numbers.

2. The retention right is transferable to another person.

   Actually, the retention right is granted solely to the grantee and is not transferable. While a nominee can be named to have the number assigned to their vehicle, they do not gain rights to the retention. Misunderstanding this aspect can lead to confusion about ownership of the retained number.

3. There is no need to check if a number is transferable before applying.

   Contrary to this belief, not all registration numbers are eligible for transfer or retention. The vehicle's Registration Document (V5C) will indicate if a number is non-transferable. Applying without checking could result in wasted effort if the number cannot be retained or transferred.

4. The application process is complete once the form is submitted.

   The submission of the V778 form is only the beginning. The vehicle may need to be inspected and the application approved by DVLA, Swansea, before the retention is finalized. Understanding that the process involves multiple steps is crucial for setting realistic expectations.

5. There's no rush to assign the retained number within the 12-month period.

   While it may seem like there's ample time, if the retained number is not assigned within 12 months, and no extension is sought, the entitlement to the number is lost. Proactive management is required to either assign the number or extend the retention period to avoid losing the rights to it.

Clearing up these misconceptions ensures a smoother experience when dealing with the retention and assignment of vehicle registration numbers, by providing a better understanding of the V778 form's purpose and the process involved.

Filling out and using the V778 form involves several essential steps and considerations to retain a vehicle's registration number. Here are four key takeaways:

• Understanding the Retention Scheme: The Retention Scheme allows a vehicle keeper to hold onto a vehicle's registration number temporarily for up to 12 months, with the possibility of extending this period. This is useful if you wish to assign the number to another vehicle. Be mindful that if the number isn't assigned within the 12 months, and no extension is purchased, the right to the number will be lost.
• Eligibility and Documentation: To apply, you must be the registered keeper of the vehicle, and the vehicle must be in existence, registered with the DVLA, and of a type that requires an annual MOT test. Applicants must submit the V778/1 form alongside specific documents, including the registration document showing the keeper, a valid MOT test certificate if applicable, and the current fee.
• Nominee Assignment: If you intend to assign the registration number to someone else’s vehicle, it's crucial to designate a nominee. This can be done at the time of applying or after receiving the retention document, with a fee applied for changes made post-document issuance. However, the original grantee retains the ultimate control over who receives the number, and the nominee has no rights to it under the retention agreement.
• Post-Application Procedures: Once the application is processed and approved by the DVLA, both the retention document (valid for 12 months) and a new registration certificate for the vehicle will be issued. It's important not to dispose of the vehicle until this documentation is received, as doing so could lead to the cancellation of the application and loss of the registration number.

Retaining a vehicle registration number via the V778 form is a process that demands careful attention to detail and understanding of the scheme's requirements and timelines. Properly planning and adhering to DVLA guidelines ensures a smooth process and secures your desired registration number for future use.