The VA Form 26-1852, known as the Description of Materials, serves a critical purpose in detailing the materials and equipment to be used in proposed or ongoing construction for loans guaranteed by the Veterans Administration. This form, requiring approximately 30 minutes to complete, plays a vital role in establishing the value and cost of adaptations or new constructions before work commences, under the authorization of Title 38 U.S. C. It is essential for individuals looking to obtain or retain benefits through the VA's loan guaranty programs to accurately and thoroughly complete this form. For those ready to start the process, click the button below to fill out the form promptly.
The VA 26-1852 form is a comprehensive document designed to gather detailed information about construction projects, adaptations, or new constructions for which benefits are sought under the VA Loan Guaranty Program. It plays a critical role in establishing the value, cost, and specifications of a project before commencement. The form requires the identification of materials and equipment, adherence to specific construction standards, and compliance with privacy regulations as stated by the Privacy Act of 1974 and relevant sections of Title 38, CFR. It underscores the requirement for respondents to provide this information within the stipulated time of 30 minutes to maintain or obtain benefits, emphasizing the form's importance in the VA's procedural ecosystem. Respondents are informed about the need for a valid OMB control number, a testament to the form's legitimacy and the government's oversight. Instructively, the form includes details on the construction process, from excavation to electrical wiring, ensuring that every aspect of the planned construction is meticulously documented. This ensures that the VA can assess and approve the suitability and compliance of the proposed construction works with established standards and requirements, safeguarding the interests of both the beneficiaries and the VA system.
OMB Control No. 2900-0788
Respondent Burden: 30 Minutes
Expiration Date: 06/30/2024
DESCRIPTION OF MATERIALS
PRIVACY ACT NOTICE: VA will not disclose information collected on this form to any source other than what has been authorized under the Privacy Act of 1974 or Title 38, CFR 1.576 for
routine uses (for example: Authorizing release of information to Congress when requested for statistical purposes) as identified in the VA system of records, 55VA26, Loan Guaranty Home, Condominium and Manufactured Home Loan Applicant Records, Specially Adapted Housing Applicant Records, and Vendee Loan Applicant Records - VA, 17VA26, Loan Guaranty Fee Personnel and Program Participant Records - VA, and published in the Federal Register. Your response is required to obtain or retain benefits.
RESPONDENT BURDEN: We need this information to establish the value and or cost of adaptations or new construction before work begins. Title 38 U. S. C. authorizes collections of this information. We estimate that you will need an average of 30 minutes to review the instructions, find the information and complete this form. VA cannot conduct or sponsor a collection of information unless a valid OMB control number is displayed. You are not required to respond to a collection of information if this number is not displayed. Valid OMB control numbers can be located on the OMB Internet Page at www.reginfo.gov/public/do/PRAMain. If desired, you can call 1-800-827-1000 to get information or where to send comments or suggestions about this form.
PROPOSED CONSTRUCTION
UNDER CONSTRUCTION
CASE NO.
PROPERTY ADDRESS (Include City and State)
NAME AND ADDRESS OF LENDER OR SPONSOR
NAME AND ADDRESS OF CONTRACTOR OR BUILDER
INSTRUCTIONS
1. For additional information on how this form is to be submitted, number of copies,
4. Include no alternates, "or equal" phrases, or contradictory items. (Consideration of
etc., see the instructions in the VA Lender's Handbook.
a request for acceptance of substitute materials or equipment is not thereby
2. Describe all materials and equipment to be used, whether or not shown on the
precluded.)
drawings, by marking an X in each appropriate check-box and entering the
5. Include signatures required at the end of this form.
information called for each space. If space is inadequate, enter "See misc." and
6. The construction shall be completed in compliance with the related drawings and
describe under item 27 or on an attached sheet. The use of paint containing more
specifications, as amended during processing. The specifications include this
than the percentage of lead by weight permitted by law is prohibited.
Description of Materials and the applicable Minimum Property Requirements.
3. Work not specifically described or shown will not be considered unless required,
then the minimum acceptable will be assumed. Work exceeding minimum
requirements cannot be considered unless specifically described.
1. EXCAVATION
Bearing soil, type
2. FOUNDATIONS
Footings concrete mix
strength psi
Reinforcing
Foundation wall material
Interior foundation wall material
Party foundation wall
Columns material and sizes
Piers material and reinforcing
Girders material and sizes
Sills material
Basement entrance area-way
Window area ways
Waterproofing
Footing drains
Termite protection
Basement space ground cover
insulation
foundation vents
Special foundations
Additional information
3. CHIMNEYS
Material
Prefabricated (make and size)
Flue lining material
Heater flue size
Fireplace flue size
Vents (material and size) gas or oil heater
water heater
4.FIREPLACES
Type solid fuel Fireplace facing Additional information
gas-burning
circulator (make and size)
Ash dump and clean-out
lining
hearth
mantel
JUN 2021
26-1852
WHICH WILL NOT BE USED.
VA FORM
SUPERSEDES VA FORM 26-1852, OCT 2018,
Retain this record for three years
Page 1 of 6
5. EXTERIOR WALLS
Wood frame wood grade, and species
Corner bracing
Building paper or felt
Sheathing
thickness
width
solid
spaced
o.c.
diagonal
Siding
grade
type
size
exposure
fastening
Shingles
Stucco
Lath
weight
lb.
Masonry veneer
Sills
Lintels
Base flashing
Masonry
faced
stuccoed
total wall thickness
facing thickness
facing material
Backup material
bonding
Door sills
Window sills
Interior surfaces damp proofing,
coats of
furring
Exterior painting material
number of coats
Gable wall construction
same as main walls
other construction
6. FLOOR FRAMING
Joists wood, grade, and species
Concrete slab basement floor first floor reinforcing
Fill under slab material
other
bridging
anchors
ground supported
self-supporting mix
membrane
7.SUBFLOORING (Describe underflooring for special floors under item 21)
Material grade and species
Laid
first floor
second floor
attic
sq. ft.
right angles
8.FINISH FLOORING (Wood only. Describe other finish flooring under item 21)
Location
Rooms
Grade
Species
Thickness
Width
Bldg. Paper
Finish
First floor
Second floor
Attic floor
9. PARTITION FRAMING
Studs wood, grade, and species
size and spacing
Other
10. CEILING FRAMING
Bridging
11. ROOF FRAMING
Rafters wood, grade and species
Roof trusses (see detail) grade and species
12. ROOFING
Sheathing wood, grade, and species
Roofing
Underlay
weight or thickness
Built-up roofing
number of piles
surfacing material
Flashing material
gauge or weight
gravel stops
snow guards
VA FORM 26-1852, JUN 2021
Page 2 of 6
13. GUTTERS AND DOWNSPOUTS
Gutters material
shape
Downspouts material
number
Downspouts connected to
Storm sewer
sanitary sewer
dry well
Splash blocks material and size
14. LATH AND PLASTER
walls
ceilings material
Plaster coats
finish
Dry-wall
Joint treatment
15. DECORATING (Paint, wallpaper, etc.)
Wall Finish Material and Application
Ceiling Finish Material and Application
Kitchen
Bath
Additional Information
16. INTERIOR DOORS AND TRIM
Doors type
material
Door trim type
Base type
Finish doors
trim
Other trim (item, type and location)
17. WINDOWS
Windows type
make
sash thickness
Glass grade
sash weights
balances, type
head flashing
Trim type
Paint
number coats
Weatherstripping type
Storm sash, number
Screens
full
half
screen cloth material
Basement windows type
screens, number
Special windows
18. ENTRANCES AND EXTERIOR DETAIL
Main entrance door
Frame material
Other entrance doors
Head flashing
saddles
Screen doors thickness
Storm doors thickness
Combination storm and screen doors thickness
Shutters
hinged
fixed
Railings
Attic louvers
Exterior millwork
grade and species
19. CABINETS AND INTERIOR DETAIL
Kitchen cabinets, wall units material
lineal feet of shelves
shelf width
Base units material
counter top
edging
Back and end splash
Finish of cabinets
Medicine cabinets make
model
Other cabinets and built-in furniture
Page 3 of 6
20. STAIRS
Stair
Treads
Risers
Stringers
Handrail
Balusters
Size
Basement
Main
Attic
Disappearing make and model number
21.SPECIAL FLOORS AND WAINSCOT (Describe Carpet as listed in Certified Products Directory)
Wainscot Floors
Material, Color, Border, Sizes, Gauge, Etc.
Threshold Material
Wall Base Material
Underfloor Material
Material, Color, Border, Cap, Sizes, Gauge, Etc.
Height
Height Over Tub
Height in Showers
(From Floor)
22. PLUMBING
Fixture
Number
Make
MFR's Fixture Identification No.
Color
Sink
Lavatory
Water closet
Bathtub
Shower over tub
Stall shower
Laundry trays
Bathroom accessories Additional Information
Recessed material
Attached material
Curtain rod
Door
Shower pan material
*(Show and describe individual system in complete detail in
separate drawings and specifications according to requirements.)
Water supply
public
community system
individual (private) system*
Sewage disposal
House drain (inside)
cast iron
tile
House sewer (outside)
Water piping
galvanized steel
copper tubing
Sill cocks, number
Domestic water heater type
make and model
heating capacity
gph. 100º rise.
Storage tank material
capacity
gallons
Gas service
utility company
liq. pet. gas
Gas piping
cooking
house heating
Footing drains connected to
Sump pump make and model
discharges into
Page 4 of 6
23. HEATING
Hot water
Steam
Vapor
One-pipe system
Two-pipe system
Radiators
Convectors
Baseboard radiation
Make and model
Radiant panel
floor
wall
ceiling
Panel coil material
Circulator
Return pump make and model
gpm.
Boiler make and model
Output
Btuh.
net rating
Warm air
Gravity
Forced Type of system
Duct material supply
return
Furnace make and model
Input
Btuh. Output
Outside air intake Btuh.
Space heater Make and model Additional Information
floor furnace
wall heater
Btuh. number units
Controls make and types Additional Information
Fuel Coal oil Additional Information
gas
electric
storage capacity
Firing equipment furnished separately
Gas burner, conversion type
Stoker hopper feed
bin feed
Oil burner
pressure atomizing
vaporizing
Control
Electric heating system type
watts
@
volts output
Ventilating equipment
attic fan, make and model
cfm.
kitchen exhaust fan, make and model
Other heating, ventilating, or cooling equipment
24. ELECTRICAL WIRING
Service
overhead
underground
Panel
fuse box
circuit-breaker make
AMP's
No. circuits
Wiring
conduit
armored cable
nonmetallic cable
knob and tube
Special outlets
range
Doorbell
Chimes
Push-button locations
25. LIGHTING FIXTURES
Total number of fixtures
Total allowance for fixtures, typical installation, $
Non typical installation
Page 5 of 6
26. INSULATION
Material, Type, and Method of Installation
Vapor Barrier
Roof
Ceiling
Wall
Floor
27.MISCELLANEOUS: (Describe any main dwelling materials, equipment, or construction items not shown elsewhere; or use to provide additional information where the space provided was inadequate. Always reference by item number to correspond to numbering used on this form.)
HARDWARE (make, material, and finish)
SPECIAL EQUIPMENT (State material or make, model and quantity. Include only equipment and appliances which are acceptable by local and Federal law. Do not include items which, by established custom, are supplied by occupant and removed when he vacates premises or chattels prohibited by law from becoming realty.)
PORCHES
TERRACES
GARAGES
WALKS AND DRIVEWAYS
Driveway width
base material
Front walk width
Service walk width
Steps material
treads
risers
Cheek walls
OTHER ONSITE IMPROVEMENTS
(Specify all exterior onsite improvements not described elsewhere, including items such as unusual grading, drainage structures, retaining walls, fence, railings, and accessory structures.)
LANDSCAPING, PLANTING, AND FINISH GRADING
Topsoil
thick
front yard
side yards
rear yard to
feet behind main building
Lawns (seeded, sodded, or sprigged)
rear yard
Planting
as specified and shown on drawings
as follows:
Shade trees deciduous
caliper
Evergreen trees
to
B & B
Low flowering trees deciduous
Evergreen shrubs
High-growing shrubs deciduous
Vines, 2-year
Medium-growing shrubs deciduous
Low-growing shrubs deciduous
IDENTIFICATION –This exhibit shall be identified by the signature of the builder and/or the proposed purchaser if the latter is known at the time of application.
SIGNATURE OF BUILDER (Please sign in ink)
DATE (MM/DD/YYYY)
SIGNATURE OF PURCHASER (Please sign in ink)
Page 6 of 6
Completing the VA Form 26-1852 requires careful attention to detail and a thorough review of all materials and equipment involved in proposed or ongoing construction practices. It's designed to establish the value and cost of adaptations or new construction before work begins, ensuring compliance with various specifications and regulatory requirements. The form encompasses a wide range of construction elements, from excavation and foundations to electrical wiring and lighting fixtures. Here are the step-by-step instructions to guide you through the process:
Once the VA Form 26-1852 is filled out with all the necessary details and compliance checks, it's crucial to proceed with submitting the form to the appropriate VA office or as directed in the accompanying instructions. This step is vital for obtaining or retaining benefits associated with the construction project. Ensuring the form is accurately and neatly completed will facilitate a smooth review process and help avoid unnecessary delays. Remember, this form plays a significant role in establishing the project's compliance with VA standards, a critical component for successful construction endeavors aligned with VA benefits and regulations.
What is the VA Form 26-1852?
VA Form 26-1852, described as "Description of Materials," is a document used in the process of obtaining or retaining VA home loans benefits, specifically for the purpose of establishing the value and/or cost of adaptations or new construction before work begins. It requires detailed information about materials and equipment to be used in the construction or adaptation of a property.
Why do I need to fill out VA Form 26-1852?
Filling out VA Form 26-1852 is necessary for obtaining or retaining benefits associated with VA home loans, especially when it involves construction or renovations. This form helps the VA assess the scope of work, the materials used, and the cost, ensuring that the construction meets the minimum property requirements set by the VA.
What is the respondent burden for completing this form?
The estimated time to review the instructions, find the necessary information, and complete VA Form 26-1852 is approximately 30 minutes. This estimated time includes the collection and review of data required to fill out the form comprehensively.
Where can I find a valid OMB control number for this form?
A valid Office of Management and Budget (OMB) control number for VA Form 26-1852 and other forms can be located on the OMB Internet Page at www.reginfo.gov/public/do/PRAMain. This number is necessary for the form to be officially recognized and processed.
How do I submit VA Form 26-1852?
Instructions for submitting VA Form 26-1852, including the number of copies required and submission addresses, can be found in the VA Lender's Handbook. It is important to follow these guidelines closely to ensure the proper processing of your form.
What should be included in the "Description of Materials" section?
In the "Description of Materials" section, you should include all materials and equipment planned for use in the construction or adaptation, even if not shown on drawings. This includes specifying types, grades, sizes, and any relevant details per item, ensuring nothing is omitted that could affect the assessment and approval of your VA loan benefits.
Is there a requirement for lead paint usage in construction?
The use of paint containing more than the legal percentage of lead by weight is strictly prohibited in any construction or renovation works associated with VA Form 26-1852.
What happens if I do not include certain work or materials in VA Form 26-1852?
Any work or materials not specifically described or shown in VA Form 26-1852 will not be considered for the VA loan guaranty process unless deemed required. In such cases, only the minimum acceptable standards will be assumed. For work exceeding minimum requirements to be considered, it must be specifically described in the form or attached documents.
How can I get additional information or assistance with VA Form 26-1852?
You can obtain additional information or assistance by calling 1-800-827-1000. Here, you can inquire further about the form, its submission process, or where to send comments or suggestions regarding VA Form 26-1852.
Filling out the VA Form 26-1852, which pertains to the "Description of Materials," is a crucial step for veterans and other qualified individuals aiming to secure loans for construction or housing adaptations. Unfortunately, many make mistakes during this process that could delay approval. Being aware of these common errors can streamline the application process and prevent unnecessary setbacks.
Firstly, a frequent oversight occurs when individuals fail to provide a complete property address, including city and state. This information is essential to identify the property location precisely for valuation or cost of adaptations assessments. Equally, leaving out the name and address of the lender or sponsor can halt the process, as this information is pivotal for the VA to understand the financial dynamics of the proposed construction or adaptation.
Another common error involves insufficient detailing in the description of materials and equipment. It’s critical to mark an X in each appropriate check-box and provide the required information. If space is insufficient, applicants should utilize item 27 or attach an additional sheet rather than omitting details. This mistake can lead to discrepancies in understanding the scope or quality of the construction materials intended for use.
Moreover, applicants sometimes overlook the prohibition against using paint containing more than the legally permitted percentage of lead by weight. This oversight not only poses health risks but also fails to comply with federal regulations, potentially leading to legal and financial repercussions for the project.
Additionally, the failure to describe work not shown on the drawings under the assumption that it will be considered can result in incomplete evaluations. All intended work must be specifically described or it will be assumed to meet only the minimum acceptable standards. This can significantly impact the outcome of the application, particularly if the project exceeds the minimum requirements.
Including alternates, "or equal" phrases, or contradictory items in the material list without a request for acceptance can create confusion and delay approval. These should be avoided unless a discussion with the VA has indicated otherwise. The aim should be clarity and precision in material specification to ensure the application is assessed accurately.
Another error involves not adhering to the instruction of including necessary signatures at the form's end. This simple yet crucial step validates the application, and its omission can invalidate the entire document.
Ignoring the instruction that construction must comply with related drawings and specifications, including amendments during processing, can lead to oversight of essential details. Such compliance ensures that the project meets all necessary standards and regulations, safeguarding both the applicant and the VA.
Additionally, forgetting to retain a copy of the record for three years is a common oversight that can have implications if any discrepancies arise post-construction. This record is essential for reference and verification purposes, protecting the interests of all parties involved.
Last but not least, not verifying the form for accuracy and completeness before submission is a mistake that can lead to back-and-forth communication with the VA, resulting in delays. A thorough review process is crucial to ensure that all information is presented accurately and comprehensively.
Understanding and avoiding these mistakes can significantly ease the application process for VA Form 26-1852, leading to a smoother and more efficient approval process for construction or adaptation projects.
When preparing or reviewing the VA Form 26-1852, "Description of Materials," it's common to encounter several other forms and documents during the process. The VA 26-1852 is crucial for establishing the value and cost of adaptations or new construction before work begins, specifically for loans related to home, condominium, and manufactured home loan applicants. The following documents often accompany the VA 26-1852 form to ensure comprehensive and compliant submissions.
Together, these forms and documents contribute to a thorough evaluation and processing of VA loans. Ensuring accurate and complete information across these documents facilitates a smoother pathway through loan approval and property acquisition processes, ultimately serving the best interest of veterans and service members in securing home financing.
One document similar to the VA Form 26-1852 is the HUD-1 Settlement Statement. Like the VA form, which details construction materials and specifications for VA loan properties, the HUD-1 outlines the financial transactions involved in real estate closings. Both forms are integral to their respective processes, ensuring transparency and adherence to regulations, but focus on different stages of homeownership—construction versus closing.
The Uniform Residential Loan Application (URLA), or Form 1003, also shares similarities with the VA 26-1852. While the VA form collects detailed information about the materials and costs associated with proposed construction, the URLA gathers applicant information for mortgage loans. Both forms are standardized documents used in the loan application process to assess the borrower's circumstances and the specifics of the property in question.
The Residential Construction Contract is another document that bears similarities to the VA Form 26-1852. This contract outlines the scope, responsibilities, and expectations for a residential construction project, including details on materials and specifications, much like the VA form. However, the construction contract is a legally binding agreement between the homeowner and the contractor, focusing more on the terms of work rather than the financing part.
An Environmental Impact Assessment (EIA) shares objectives akin to those of the VA Form 26-1852 in terms of evaluating the ramifications of proposed construction projects. Both documents require detailed information about the project, but while the VA form focuses on materials and construction specifics for loan approval, an EIA assesses the potential environmental effects to guide decision-making and mitigate adverse impacts.
The Building Permit application, required by municipalities before construction can begin, is similar to the VA 26-1852 form in that it collects detailed information about a construction project, including plans and materials. Both forms are essential steps in the construction process, ensuring that projects meet local building codes and VA loan specifications, respectively.
The Architectural Plans and Specifications document parallels the VA Form 26-1852 by detailing construction plans, including materials and design elements. While architectural plans provide a blueprint for construction projects, the VA form ensures those plans meet the VA's minimum property requirements for loan guarantee purposes.
The Property Disclosure Statement, which sellers provide to inform potential buyers about the condition and details of a property, complements the purpose of the VA 26-1852 form. Both documents provide key information about a property, either highlighting existing conditions or detailing materials and specifications for construction, thereby helping to make informed decisions.
Construction Specifications Institute (CSI) Formats serve a similar function to the VA 26-1852 by outlining detailed specifications for construction projects, including materials and workmanship. Both documents aim to standardize information related to construction to ensure quality, compliance, and transparency, although the CSI formats are used more broadly in the industry.
The Energy Performance Certificate (EPC) is akin to the VA 26-1852 form in that it provides detailed information about a property, focusing on energy use and efficiency. While the VA form quantifies materials for a proposed construction, the EPC assesses the energy performance of existing buildings, contributing to informed decision-making in real estate transactions.
Finally, the Change Order form used in construction projects to document modifications to the original contract shares objectives with the VA Form 26-1852. Both documents ensure that any changes—whether to construction details on the VA form or to contract terms in a Change Order—are clearly recorded and agreed upon, maintaining transparency and alignment with regulations and agreements.
When completing the VA Form 26-1852, attention to detail and accuracy are paramount. To ensure the process is as smooth and error-free as possible, here are four key dos and don'ts to consider:
By following these guidelines, individuals and contractors can navigate the preparation of VA Form 26-1852 more effectively, ensuring that the submission is accurate and compliant with VA requirements. This careful approach not only helps in securing approval but also contributes to the successful completion of the construction or adaptation project.
When it comes to VA Form 26-1852, there are several misconceptions that can mislead applicants. It’s vital to understand the purpose and use of this form accurately to facilitate a smooth application process when it comes to new constructions or adaptations. Below are five common misconceptions and their explanations:
While primarily designed for veterans as part of the VA Loan Guaranty Program, this form can also be used by lenders, builders, or sponsors involved in the loan application process. It is an essential document for establishing the value and cost of adaptations or new constructions for everyone involved.
The Privacy Act Notice on the form clarifies that information collected will only be disclosed according to authorized routine uses. This might include releasing information to Congress for statistical purposes but always under strict confidentiality and privacy standards.
This understanding is incorrect. The presence of a valid OMB control number, which you can verify online, indicates that you are required to respond to this collection of information to obtain or retain benefits. The form is not voluntary but a mandatory step in the loan application process.
The Respondent Burden section estimates an average of just 30 minutes to review instructions, find the information, and complete the form. While gathering the detailed information required might take time, the form itself is structured to be filled out efficiently.
Contrary to this belief, the form instructions explicitly state to include no alternates, "or equal" phrases, or contradictory items. This is to ensure clear and precise descriptions of the materials and equipment planned for use in the construction or adaptation project.
Understanding these misconceptions and their realities helps clarify the form's purpose, making the process smoother for applicants and ensuring that all necessary information is accurately conveyed.
The VA Form 26-1852 is designed to document the materials and equipment used for the construction or adaptation of properties under various VA loan guaranty programs.
Privacy of information collected on this form is protected under the Privacy Act of 1974 and Title 38, CFR 1.576, meaning submitted information is limited to authorized disclosures, including statistical releases to Congress.
A valid OMB Control Number (2900-0788) displayed on the form indicates authorization for information collection, emphasizing the importance of verifying this number to ensure compliance.
Applicants are required to detail all materials and equipment involved in the construction or adaptation project, including those not shown on initial drawings, to provide a comprehensive overview of the planned work.
Use of materials containing more lead than permitted by law is prohibited, underscoring the form’s role in ensuring ecological compliance and safety standards are met.
Completion and submission of the form are estimated to take approximately 30 minutes, including time for reviewing instructions, finding necessary information, and filling out the form.
The form includes comprehensive sections for describing every aspect of the construction material and design, from foundation materials to interior finishes, confirming the VA's thorough vetting process to ensure quality and adherence to minimum property requirements.
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